Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 10, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Monday, November 10, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the October 28, 2014 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Legal Counsel Resolution 04-2014 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2015 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mike Jones, Controller, presented to the Board and recommended approval of Resolution 04-2014 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2015 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and other Related Matters. Mr. Jones stated that participating in the program acts as an insurance policy against the price fluctuations. Mr. Jones explained the process and function of the bond bank. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Purchasing 2015 Fuel Contract Renewal-Newton Oil Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of the 2015 Fuel Contract Renewal with Newton Oil. The city will be retaining the prices from 2007. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety November 10, 2014 Page 2 Water Pollution Control Significant Industrial User Permit-Industrial Plating Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a Significant Industrial User Permit for Industrial Plating that is permitted through the pre-treatment program for a 4- year permit. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Community Development Release of Mortgage-3617 Navarre Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage for 3617 Navarre. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-3617 Navarre Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 3617 Navarre. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Amendment #1-CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for Emergency Homeless Shelter in Lafayette 2014 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for Emergency Homeless Shelter in Lafayette 2014. The proposed amendment provides for the agency to be reimbursed for shelter director and shelter coordinator salary costs. This will replace the terms for the current agreement written with a per unit cost. The proposed amendment also includes an additional $5,000 and specific responsibilities identified for the Winter Overflow program. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. President Henriott abstained. Amendment #1-CDBG Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc for MHA Day Shelter and Supportive Housing 2014 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc for MHA Day Shelter and Supportive Housing 2014. The proposed amendment provides for the agency to be reimbursed for shelter employee salaries and shelter utility costs. This will replace the terms of the current agreement written with a per unit cost. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #1-CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette Domestic Violence Intervention and Prevention 2014 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette Domestic Violence Intervention and Prevention 2014. The proposed amendment provides for the agency to be reimbursed for shelter employee salaries. This will replace the terms for the current written with a per unit cost. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 10, 2014 Page 3 Amendment #1-CDBG Agreement between the City of Lafayette and Family Promise for Family Emergency Homeless Shelter in Lafayette 2014 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and Family Promise for Family Emergency Homeless Shelter in Lafayette 2014. The proposed amendment provides for the agency to be reimbursed for case management salaries. This will replace the terms of the current agreement written with a per unit cost. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Amendment #1-CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc for Supportive Services Program in Lafayette 2014 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc for Supportive Services Program in Lafayette 2014. The proposed amendment provides for the agency to be reimbursed for case management salaries. This will replace the terms of the current agreement written with a per unit cost. Mrs. Ross moved for approval. Mr. Childress seconded. President Henriott abstained. CDBG Agreement between the City of Lafayette and Habitat for Humanity of Lafayette for the Home Repair Program 2014-2015 Mrs. Jacobsen presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Habitat for Humanity of Lafayette for the Homes Repair Program 2014-2015. The program provides home repair assistance to income qualified in the City of Lafayette. The agreement is in the amount of $50,000.00 and will serve approximately 8 households for home repairs. Michael Williams, Habitat for Humanity Representative, stated that the plan is to address all homes that received the failed roofing products over a 4-year time frame. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $6,918,775.14. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Press Conference for C-Span President Henriott presented to the Board and recommended approval of a Special Event Request for the press Conference for C-Span to be held on November 18, 2014 from 12:00noon to 4:00pm in the Big Four Depot Community Room. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Proclamation-Pancreatic Cancer Awareness Month The Mayor Read the following proclamation: Whereas Pancreatic Cancer is a devastating disease affecting more than 46,420 Americans per year and that 39,590 will die within the first year; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Board of Public Works and Safety November 10, 2014 Page 4 Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the Public Good, we therefore proclaim November 2014 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety November 10, 2014 Page 5