Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 18, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 18, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Dawn Ross, Ron Shriner and Norm Childress. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the November 10, 2014 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Road Maintenance Agreement with Board of Commissioners of Tippecanoe County Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Road Maintenance Agreement with the Board of Commissioners of Tippecanoe County. There are three small segments of Veteran’s Memorial Parkway that the City of Lafayette has been removing snow or if there is a need for ditch maintenance or asphalt work the city would do in-house. Mrs. Leshney stated that the Tippecanoe County Board of Commissioners has agreed to reimburse the City of Lafayette. The three segments include from SR 26 to 600’ south of SR 26, from 150’ south of Stable Drive to the Interstate Bridge (a distance of 650’), and from 1675’ northeast of US 52 to 3255’ northeast of US 52 (a distance of 1580’). Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Supplement #1-South Street and Scott/Park Streets Pedestrian Crossing Improvements Mrs. Leshney presented to the Board and recommended approval of Supplement #1 for the South Street and Scott/Park Streets Pedestrian Crossing Improvements. Mrs. Leshney stated that the city has a Federal Local Public Assistance project through INDOT and the sub-consultant for the environmental is with Cardno JFNew. The city originally anticipated analyzing about 20 buildings for historic preservation but INDOT escalated that scope to 150 buildings for analysis, which resulted in a $3,800.00 increase in the scope of the project. The supplement is designed to cover the additional expenses. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 18, 2014 Page 2 Human Resources Service Agreement with Henriott Group for Wellness Coaching Kim Meyer, Human Resources Director, presented to the Board and recommended approval of a Service Agreement with Henriott Group to retain a Wellness Coach. Mrs. Murray stated that Rosemary Benjamin was the choice for the position and hopes to see a decrease in the city medical claims. Mrs. Murray stated that Mrs. Benjamin has already been around to the different departments to meet the employees. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus/Worthless Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus/Worthless Property for Fleet Maintenance. Mr. Morrissey stated that the list is a continuation of the clean-up in inventory previously addressed. Items that can be turned in for scrap as surplus property will be taken to Oscar Winski for disposal. The remaining items will be deemed worthless property and disregarded. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Water Works Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Water Works. The worthless items include a Toshiba 1370 #CWC835648 and a Sharp AR- 168D #55028012. Mr. Morrissey stated that the printers have exceeded their useful life, are no longer in use and have no value. Once declared worthless property they will be taken to Winski eRecycling for disposal. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Controller’s Office Mr. Morrissey presented to the Board and recommended approval of a Declaration for Surplus for the Controller’s Office. The surplus property includes the following: Carrier Serial # Carrier Serial # AT&T DX6JR8EQDP0N AT&T 7K112986A4S AT&T DNPK1LTEDP0N AT&T DNPK6XT9DPMW AT&T DNQGQK7DDT9V Verizon DNPKQGFAF8H5 Mr. Morrissey stated that the phones are from various departments and have been upgraded, out of service and are no longer needed. Once declared as surplus they will be sold to an interested party. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,329,095.58. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 18, 2014 Page 3 MISCELLANEOUS Taxi Cab Permits Chief Flannelly presented to the Board and recommended approval of seven (7) Taxi Cab Permits for the following individuals: Charles Jackson, David R. Gravitt Jr., Mark Hummel, Christopher Jeremy Cox, Seyene Chanea Vargas, Jeremiah Stargell and Michael Riley. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Announcement-Community Planning Meeting for Community Center at First Assembly of God Church Mayor Roswarski announced a Community Planning Meeting for the Community Center at First Assembly will be held on November 22, 2014 at 10:00am at First Assembly at 108 Beck Lane. First Assembly has purchased the old Payless Plaza site on SR 231. The church would like to have community outreach things with parts of the building while some of the current businesses stay. The church would like the community’s input. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (194 issued) 2nd Letter Summary (3 issued) and Ticket Summary (44 issued) from the Ordinance Violations Bureau for the month of October 2014. Board of Public Works and Safety November 18, 2014 Page 4