Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 13, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 13, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the January 6, 2015 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Water Pollution Control Scope Modification #1-Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Scope Modification #1 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A. The change of scope reflects all three (3) previous change orders adding the purchase of the additional pipe. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Change Order #4- Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A Mr. Talley presented to the Board and recommended approval of Change Order #4 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A in a decrease in the amount of $660,883.00 which incorporates the untouched contingency money and project savings that was achieved during construction and move it to Phase 2C. The new contract amount for Phase 2A is $10,329,497.00. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Change Order #1- Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2B Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2B in a decrease in the amount of $809,278.00 to move project and untouched contingency money to Phase 2C. The new contract amount of Phase 2B is $6,235,442.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Scope Modification #1- Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2C Mr. Talley presented to the Board and recommended approval of a Scope Modification #1 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2C. Mr. Talley stated that there was a Board of Public Works and Safety January 13, 2015 Page 2 large unknown that was incurred while installing the storm pipe along Earl Avenue and they had to install additional sewer along Central Street. This change incorporated combined sewer, storm sewer, road reconstruction, and directional drilling. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Change Order #1- Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2C Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2C in an increase in the amount of $1,582,229.00 which brings the new contract amount to $14,235,229.00. The increase of the change order is to move project savings and untouched contingency money from Phase 2A, Phase 2B and Phase 3 to Phase 2C. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #1- Durkees Run Interceptor & Earl Avenue Reconstruction Phase 3 Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 3 in a decrease in the amount of $112,068.00 which brings the new contract amount to $2,082,432.00. The decrease of this change order is to move project savings and untouched contingency money to Phase 2C. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Steve Knutt, Bowen Engineering for Guaranteed Project Representative, thanked the Board for their confidence in this procurement method and willingness to do this phased approach. Mr. Knutt stated by doing the phased approach the City of Lafayette has allowed the project to stay on an aggressive schedule and also save mobilization & remobilization costs to the project. The success of this job is a direct result of a teamwork effort between the City of Lafayette, BF & S and Bowen Engineering. Mr. Knutt stated that the largest portion of the entire project is complete. Mr. Knutt gave the Board a detailed account of the project thus far and what is ahead. Performance Contract- Durkees Run Interceptor Project Phase 4 Mr. Talley presented to the Board and recommended approval of a Performance Contract with Bowen Engineering for the Durkees Run Interceptor Project Phase 4. This project is comprised of the rehabilitation of over 9,000 feet of 36-inch to 48-inch sewer and the assessment and rehabilitation of the associated manholes. The contract is in the amount of $4,637,000.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Durkees Run Interceptor Project Phase 4 Mr. Talley requetsed that this item will be tabled until next week. Mrs. Murray moved to table. Mr. Childress seconded. Tabled. Engineering Change Order #1-Overlay of Sagamore Parkway Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Overlay of Sagamore Parkway in a 24% decrease in the amount of $171,384.32 which brings the revised contract amount to $552,964.39. The change reflects a compressed time schedule with night closures allowed for more efficient operation. The work included eliminated transition milling, reduced intermediate surface, approach transitions, temporary pavement marking, type III barricades, also Board of Public Works and Safety January 13, 2015 Page 3 avoided loops and reduced pavement markings. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-Overlay of Sagamore Parkway Mrs. Leshney presented to the Board and recommended approval of Certificate of Completion for the Overlay of Sagamore Parkway. The warranty period begins as of August 30, 2014. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Agreement with KJG Architecture for Lafayette Big Four Depot Renovations Mrs. Leshney presented to the Board and recommended approval of an Agreement with KJG Architecture for the Lafayette Big Four Depot Renovations in the amount of $66,500.00. The project includes architectural and engineering design services and construction documents for the renovations. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Permission to Advertise-Non Walk In Rescue Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Permission to Advertise the Non Walk-In Rescue Apparatus. Deputy Fire Chief, Steve Butram, gave the Board a detailed description of truck that is needed. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid Mr. Morrissey presented to the Board and recommended approval of a Permission to Advertise the Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Permission to Participate for City of West Lafayette- Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid Mr. Morrissey presented to the Board and recommended approval of a Permission to Participate for City of West Lafayette in the Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid bid. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Community Development Release of Mortgage and Attending Restrictive Covenants-220 South 6th Street Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage and Attending Restrictive Covenants for 220 South 6th Street with Madam New York LLC. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety January 13, 2015 Page 4 Release of Covenant for Deed Restrictions-220 South 6th Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 220 South 6th Street. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Release of Mortgage-202 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 202 Washington Street with Rebecca L. Corbin. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-202 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of Release of Covenant for Deed Restrictions for 202 Washington Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Mortgage-206 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 206 Washington Street with Toby D. Quakenbush. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-206 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 206 Washington Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-210 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 210 Washington Street with Zachary M. and Whitney A. Mason. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-210 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 210 Washington Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,228,535.70. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Norb Fisher, 26th Street and Elizabeth Street Resident, stated that he plows the sidewalks in front of his house to obey the city ordinance for snow removal. Mr. Fisher showed the Board pictures of his sidewalk after the plows have been down the street and pushed snow back up on his recently plowed sidewalks. Board of Public Works and Safety January 13, 2015 Page 5 Mr. Fisher urged the Board to consider not plowing the streets curb to curb in order to keep the plowed street snow off his sidewalks after he has cleaned them off. Time: 9:35 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk