Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 3, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 3, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the January 27, 2015 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Agreement with Garmong Construction Services-Columbia Street Parking Garage Restoration Jenny Leshney, Public Works Director, presented to the Board and recommended approval of an Agreement with Garmong Construction Services for the Columbia Street Parking Garage Restoration. The project will be handled as a design-build procurement process hiring Garmong for the technical aspect of the project. The contract is in the amount of $32,000.00. Jeffrey Schroder, Vice President of Garmong, stated that the proposal is for professional services to assist the City of Lafayette in this restoration process. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Agreement with BF&S for Inspection Services-Old Romney Road Phase III Mrs. Leshney presented to the Board and recommended approval of an Agreement with BF&S for the Inspections Services of the Old Romney Road Phase III. This project will include the widening of Old Romney Road from US 52 south to Twyckenham Blvd and then road resurfacing from Twyckenham Blvd south to CR 300. The agreement is in the amount of $310,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Consulting Contract with American Structurepoint-Sagamore Parkway Phase I for Teal Road To National Drive Mrs. Leshney presented to the Board and recommended approval of a Consulting Contract with American Structurepoint for the Sagamore Parkway Phase I for Teal Road to National Drive. Phase I will include Teal Road to National Drive and the contract is in the amount of $453,216.00. The goal is to bid this project in July 2015. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 3, 2015 Page 2 Addendum #2 for Utility Service Agreement-Roberts Ridge Subdivision Bob Foley, Engineering Office, presented to the Board and recommended approval of Addendum #2 for Utility Service Agreement for Roberts Ridge Subdivision which includes 46 lots, 17.04+/- acres. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Addendum #18 for Utility Service Agreement-Daugherty Commerce Center/Brittany Chase Planned Development Mr. Foley presented to the Board and recommended approval of Addendum #18 for Utility Service Agreement for Daugherty Commerce Center/Brittany Chase Planned Development which includes 91 lots, 20.87 +/- acres. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Worthless Property-Controller’s Office Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Controller’s Office. The items include the following: 1 ea. IBM Monitor 4707, 1 ea. Pitney Bowes Postage Meter Model 5820, S/N 138866 and 3 ea. IBM 6784 Typewriter; S/N 11-0116334, 11-0116549, 11-0048139 Mr. Morrissey stated that this equipment had served its useful life and has no value. Once declared as worthless property the items will be taken to Winski eRecycling to be disposed of. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Declaration of Surplus Property-Sanitation Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Sanitation Department. The property being declared surplus is a LODAL EVO-T25-C230, VIN #1L9AP69B6WK006190. Mr. Morrissey stated that the vehicle is presently out of service and had been turned over to Oscar Winski for scrap value. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #1-Agreement between the City of Lafayette and YWCA Greater Lafayette, Inc. Handicap Ramp Project 2013 Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1 for the Agreement between the City of Lafayette and YWCA Greater Lafayette, Inc for the Handicap Ramp Project 2013. This amendment allows additional time YWCA to complete the shelter handicap ramp project to March 31, 2015 and submit the required paperwork to the city. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 3, 2015 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $602,976.13. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (455 issued) 2nd Letter Summary (7 issued) and Ticket Summary (30 issued) from the Ordinance Violations Bureau for the month of January 2015. Board of Public Works and Safety February 3, 2015 Page 4