Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 7, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 7, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Ron Shriner and Dawn Ross. Absent: Cindy Murray Edward Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 31, 2015 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Exterior Wayfinding Signage Installation This being the time set to open bids for the Exterior Wayfinding Signage Installation, the following bids were received and opened: Valley City Sign Comstock Park, Michigan Base Bid: $120,617.63 Alternate #1: $74,862.03 Alternate #2: $73,362.25 Poblocki Sign Co. Indianapolis, Indiana Base Bid: $111,394.00 Alternate #1: $68,055.00 Alternate #2: $71,423.00 Landmark Sign Group Chesterton, Indiana Base Bid: $143,136.00 Alternate #1: $70,092.00 Alternate #2: $61,153.00 Mr. Childress moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 7, 2015 Page 2 BIDS UNDER ADVISEMENT US 52 CR 450E Intersection Improvements President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award- Old Romney Road Reconstruction Phase III Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for Old Romney Road Construction Phase III with Milestone Contractors in the amount of $3,796,909.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Recommendation for Rejection- Pedestrian Ramp Construction at Myers and Riehle Plaza Bridges Mrs. Leshney presented to the Board and recommended rejection of the Pedestrian Ramp Construction at Myers and Riehle Plaza Bridges. Mrs. Leshney stated that they only received one bid and was significantly higher than the engineer’s estimate. Mr. Childress moved for rejection. Mr. Shriner seconded. Passed. Recommendation for Rejection- Veterans Memorial Parkway Shoulder Treatment: US 52 to Concord Road Mrs. Leshney presented to the Board and recommended rejection of the Veterans Memorial Parkway Shoulder Treatment. Mrs. Leshney stated that they only received one bid and was 65% higher than the engineer’s estimate. Mr. Childress moved for rejection. Mrs. Ross seconded. Passed. Recommendation for Award-2015 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the 2015 Curb, Sidewalk and Ramp Replacement Project with CC&T Construction in the amount of $299,929.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract-2015 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the 2015 Curb, Sidewalk and Ramp Replacement Project with CC&T Construction in the amount of $299,929.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-2015 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the 2015 Curb, Sidewalk and Ramp Replacement Project effective today. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety April 7, 2015 Page 3 Traffic Signal Maintenance Agreement with Tippecanoe County Mrs. Leshney presented to the Board and recommended approval of a Traffic Signal Maintenance Agreement between the City of Lafayette and Tippecanoe County Board of Commissioners to maintain a pedestrian signal that was added at Concord Road. The City of Lafayette has traffic signal maintenance agreements with Tippecanoe County on other signals and this agreement would add to that agreement for that pedestrian signal. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance for SANIT#9888 1998 Lodal Evo Combo 1L9AP69B3WK006230. Mr. Morrissey stated that the vehicle will be sent to Oscar Winski for scrap. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #1-Agreement between Lafayette Housing Consortium and Lafayette Transitional Housing Center 2014-2015 Singles Program Rehab Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1 for Agreement between Lafayette Housing Consortium and Lafayette Transitional Housing Center 2014-2015 Singles Program Rehab. Mr. Shriner moved for approval. Mrs. Ross seconded. Mrs. Jacobsen stated that the amounts on Page 1 on the amendment are incorrect and asked the Board to table this until a correction can be made. Mr. Childress moved to table this item. Mrs. Ross seconded. Tabled. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,750,242.57. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Special Event Request for Hunger Hike to be held on September 20, 2015 from Noon-3:30pm at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Adult Tricycle Relay Race Ken McCammon, Friends of Downtown, presented to the Board and recommended approval of a Special Event Request for the Adult Tricycle Relay Race to be held on May 2, 2015 from 11:00am-1:00pm at Riehle Plaza/Depot Parking Lot. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Mosey Down Main Street Board of Public Works and Safety April 7, 2015 Page 4 Mr. McCammon presented to the Board and recommended approval of a Special Event Request for the Mosey Down Main Street to be held on May 9, June 6, July 11, August 8 and September 5, 2015 from 3:30pm-1:00am on Main Street. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS 2015 Spring Hydrant Flushing Schedule Kerry Smith, Water Works Superintendent, announced that hydrant flushing will begin on Sunday, April 12, 2015 between the hours of 10:00pm-6:00am continuing each night with the exception of Friday and Saturday evenings, through Friday, April 24, 2015. Customers may experience some discolored water. If this occurs, let the cold-tap run for a few minutes and it should clear up. If a problem continues, please call 765-807-1700 or 765-807-1100. Fire Department Swearing In Fire Chief, Richard Doyle, announced that a Fire Swearing In for Jeff Hauser will take place after the meeting and everyone is welcome to attend a reception at Fire Headquarters following the promotion. Mayor Roswarski Mayor Roswarski gave the Board a financial update on the CDBG and HOME distributions to the City of Lafayette over the past few years and what is expected in coming years. Mayor Roswarski announced to the Board that the City Council received an award and recognition from Indiana Bicentennial Organization that is headed up by First Lady Pence. The Bicentennial Committee chose 20 pacesetting cities in Indiana to which Lafayette was one of them. These 20 cities set the standard when it comes to sustainability, green infrastructure and environmental stewardship. Mayor Roswarski thanked the Board for all their work and read a list of the projects the City of Lafayette has been involved in that are recognized by this committee. Time: 9:26 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 7, 2015 Page 5