Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 28, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 28, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 21, 2015 regular meeting. Mrs. Ross seconded. Passed. QUOTE OPENING Chemical Phosphorus Removal Project This being the time set to open quotes for the Chemical Phosphorus Removal Project, the following quotes were received and opened: Bowen Engineering Indianapolis, Indiana Base Bid: $2,515,000.00 Mr. Childress moved to take the quotes under advisement for further review. Mr. Shriner seconded. Passed. OLD BUSINESS Notice to Proceed- US 52 CR 450E Intersection Improvements (Tabled 4/21/2015) Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Notice to Proceed for the US 52 CR 450E Intersection Improvements effective today. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Rome Drive Reconstruction Project Board of Public Works and Safety April 28, 2015 Page 2 Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the Rome Drive Reconstruction Project with Milestone Contractors in the amount of $997,400.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract- Rome Drive Reconstruction Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the Rome Drive Reconstruction Project with Milestone Contractors in the amount of $997,400.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Rome Drive Reconstruction Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Rome Drive Reconstruction Project. Official work will begin on May 18, 2015 with a completion date of November 13, 2015. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Amendment #1-Agreement between City of Lafayette and Greeley & Hansen for the Chemical Phosphorus Removal Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of Amendment #1 for the Agreement between the City of Lafayette and Greeley & Hansen for the Chemical Phosphorus Removal Project. This amendment incorporates shop drawing review, construction meetings and site visits, Supplementary Drawings and other administrative tasks. The total amount is not to exceed $147,300.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Agreement with Evonik Corporation for Sanitary Wastewater Discharge and Maintenance Mr. Talley presented to the Board and recommended approval of an Agreement with Evonik Corporation for the Sanitary Wastewater Discharge and Maintenance. The agreement is not an industrial user permit as Evonik will only be discharging sanitary waste, it does however give the City the opportunity to test and monitor if it is deemed necessary. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Community Development Agreement between the Lafayette Housing Consortium and Habitat for Humanity: 2014-2015 Project #4 Charles Street Valerie Oakley, Community Development, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity: 2014-2015 Project #4 Charles Street in the amount of $35,000.00. Mr. Childress worked for approval. Mrs. Ross seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $1,673,765.24. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 28, 2015 Page 3 MISCELLANEOUS Special Event Request-Wabash Disc Golf Club: The Greater Lafayette Open President Henriott presented to the Board and recommended approval of a Special Event Request for the Wabash Disc Golf Club: The Greater Lafayette Open to be held on May 30, 2015 from 8:00am-6:00pm at Murdock and McAllister Parks. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. ANNOUNCEMENTS Fire Chief Richard Doyle announced that there will be a promotion ceremony for three employees following the Board of Works meeting and then a reception to follow at Fire Headquarters Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 28, 2015 Page 4 Board of Public Works and Safety April 28, 2015 Page 5