Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 14, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 14, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress and Dawn Ross. Absent: Gary Henriott and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 7, 2015 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Renovation to the Long Center-Roofing This being the time set to open bids for the Renovation to the Long Center for Roofing, the following bids were received and opened: Horning Roofing & Sheet Metal Co. Indianapolis, Indiana Base Bid: $146,970.00 Alternate #1: $3,000.00 Hinshaw Roofing Frankfort, Indiana Base Bid: $203,600.00 Alternate #1: $1,500.00 C. E. Reeve Roofing Carmel, Indiana Base Bid: $189,887.00 Alternate #1: $2,500.00 Mrs. Ross moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. Renovation to the Long Center-Fire Protection This being the time set to open bids for the Renovation to the Long Center for Fire Protection, the following bids were received and opened: Board of Public Works and Safety July 14, 2015 Page 2 Ryan Fire Protection, Inc Noblesville, Indiana Base Bid: $297,600.00 Alternate #1: $267,800.00 Alternate #2: $22,900.00 RSQ Fire Protection Indianapolis, Indiana Base Bid: $243,175.00 Alternate #1: $233,907.00 Alternate #2: $11,595.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. OLD BUSINESS Recommendation for Award-Building Demolition 1181, 1183 & 1185 Sagamore Parkway Mr. Childress moved to remove this item from the table. Mrs. Ross seconded. Removed. Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Building Demolition at 1181, 1183 & 1185 Sagamore Parkway with William Zahn d/b/a ICR Construction in the amount of $86,4106.26. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Contract-Building Demolition for 1181, 1183 & 1185 Sagamore Parkway Mr. Childress moved to remove this item from the table. Mrs. Ross seconded. Removed. Mrs. Leshney presented to the Board and recommended approval of a Contract for the Building Demolition at 1181, 1183 & 1185 Sagamore Parkway with William Zahn d/b/a ICR Construction in the amount of $86,4106.26. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-Building Demolition for 1181, 1183 & 1185 Sagamore Parkway Mr. Childress moved to remove this item from the table. Mrs. Ross seconded. Removed. Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Building Demolition at 1181, 1183 & 1185 Sagamore Parkway that starts on July 15, 2015. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Community Development Agreement between the Lafayette Housing Consortium and Faith Community Development 2014-2015 Project #2 North 13th Valerie Oakley, Community Development, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Faith Community Development 2014-2015 Project #2 for 1710 North 13th Street purchase and renovation. The agreement is in the amount of Board of Public Works and Safety July 14, 2015 Page 3 $90,000.00 comprised of $75,000.00 from 2013 Funds and $15,000.00 from 2014 Funds. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $543,379.60. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Faith Church Youth Group/Neighborhood Party Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Faith Church Youth Group Neighborhood Party to be held on August 22, 2015 from 6pm-9pm at the empty city lot at the corner of 6th Street and Hartford Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Faith Church Youth Group/Playtime Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Faith Church Youth Group Playtime to be held on July 17, 2015 from 6:30pm-9:00pm at the empty city lot at the corner of 6th Street and Hartford Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Imagination Station Annual Fundraiser Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Imagination Station Annual Fundraiser to be held on August 29, 2015 from 10:00am-2:00pm in the Imagination Station Building. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-First Free Methodist Church Block Party Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the First Free Methodist Church Block Party to be held on August 15, 2015 from 4:00pm-7:00pm on Jackson Street between Sheridan and South Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. ANNOUNCEMENTS Mrs. Murray announced that the Lafayette Hearing Authority meeting that is scheduled for 9:30am today will be moved to Tuesday, July 21, 2015 at 9:30am due to a lack of quorum. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety July 14, 2015 Page 4 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.