Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 7, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 7, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 30, 2015 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Building Demolition 1181, 1183 & 1185 Sagamore Parkway Jenny Leshney, Public Works Director, recommended tabling this item due to confusion with the business name and need to get that corrected. Mrs. Ross moved to table this item. Mr. Shriner seconded. Tabled. Contract-Building Demolition for 1181, 1183 & 1185 Sagamore Parkway Mrs. Leshney recommended tabling this item due to confusion with the business name and need to get that corrected. Mrs. Ross moved to table this item. Mr. Shriner seconded. Tabled. Notice to Proceed-Building Demolition for 1181, 1183 & 1185 Sagamore Parkway Mrs. Leshney recommended tabling this item due to confusion with the business name and need to get that corrected. Mrs. Ross moved to table this item. Mr. Shriner seconded. Tabled. Recommendation for Award- All Structure Demolition for 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the All Structure Demolition at 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central with Renascent Inc in the amount of $65,225.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 7, 2015 Page 2 Contract- All Structure Demolition for 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central Mrs. Leshney presented to the Board and recommended approval of a Contract for the All Structure Demolition at 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central with Renascent Inc in the amount of $65,225.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- All Structure Demolition for 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the All Structure Demolition at 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th and 424 Central dated July 20, 2015. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #3-Agreement between City of Lafayette and Mental Health America of Tippecanoe County of MHA Day Shelter Restroom renovation Project 2012-2013 Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #3-Agreement between City of Lafayette and Mental Health America of Tippecanoe County of MHA Day Shelter Restroom renovation Project 2012-2013. This amendment extends the completion date to August 31, 2015. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between City of Lafayette and Tippecanoe County Council on Aging, Inc dba The Center @ Jenks Rest-Senior Housing Assistance Program (SHARP) Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1-Agreement between City of Lafayette and Tippecanoe County Council on Aging, Inc dba The Center @ Jenks Rest-Senior Housing Assistance Program (SHARP). This amendment extends the completion date to September 30. 2015. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Faith Community Development Corporation 2014-2015 Project #1-North 25th Valerie Oakley, Community Development, presented to the Board and recommended approval of Amendment #1-Agreement between Lafayette Housing Consortium and Faith Community Development Corporation 2014-2015 Project #1-North 25th. This amendment extends the completion date to September 30, 2015 to complete the sale and provide some additional time if needed. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc. 2013-2014 Project #2-Dehart Mrs. Oakley presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc. 2013-2014 Project #2-Dehart. This agreement is for the second of two acquisition/rehab projects funded with $75,000.00 of 2013 HOME funds. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 7, 2015 Page 3 Purchasing Declaration of Surplus Property-Traffic Improvements Fred Koning, Traffic Improvement, presented to the Board and recommended approval of a Declaration of Surplus Property for the Traffic Improvement Department that includes as TRAF 64 2004 ISU B14 Marking Paint Machine JALE5B142479000396. Once declared as surplus property the item will be sold to Gridlock Traffic Systems, Inc. of Indianapolis. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Contract-Rostone Circle Drainage Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract for Rostone Circle Drainage Project with F&K Construction in the amount of $124,705.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Rostone Circle Drainage Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for Rostone Circle Drainage Project. The notice to proceed begins July 7, 2015 with substantial completion by August 28, 2015 and final completion by September 16, 2015. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $15,276,614.69. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-OUTFest Margy Deverall, Pride Lafayette Board Member, presented to the Board and recommended approval of a Special Event Request for the OUTFest to be held on August 1, 2015 from 12:00noon-2:00am on 5th Street from Columbia to Ferry Street and Main Street from 4th to 6th Streets. Mrs. Deverall stated that the liability insurance and alcohol permit are applied for and will be submitting it once they are ready. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Mayor Roswarski announced that Community Development Director, Aimee Jacobsen, will be leaving the City of Lafayette and her last day will be next week. The Mayor thanked Mrs. Jacobsen for her 15 years of service with the City and thanked her for her passion and dedication to the citizens. Mrs. Jacobsen thanked the Board for their support over the years and stated that she has enjoyed working with everyone. Board of Public Works and Safety July 7, 2015 Page 4 Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 7, 2015 Page 5