Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 30, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 30, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 23, 2015 regular meeting. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT Building Demolition for 1181, 1183 & 1185 Sagamore Parkway President Henriott stated that this item will remain under advisement. All Structure Demolition for 1412 Morton, 1704 Wabash, 113 Walnut, 1821 N. 16th, 1408 S. 19th, 424 Central and 1325 Central President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award- Winterset Drive Reconstruction Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Winterset Drive Reconstruction Project with Midwest Paving in the amount of $372,034.20. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Contract- Winterset Drive Reconstruction Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the Winterset Drive Reconstruction Project with Midwest Paving. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety June 30, 2015 Page 2 Notice to Proceed- Winterset Drive Reconstruction Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Winterset Drive Reconstruction Project that will begin August 27, 2015. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Change Order #1-2015 Curb, Ramp and Sidewalk Replacement Project Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the 2015 Curb, Ramp and Sidewalk Replacement Project. This is a change in scope to add sidewalks on Gregory Avenue. The change order is in the amount of $16,860.00 which brings the revised contract to $273,860.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Agreement with Butler, Fairman & Seufert for Sagamore Parkway Reconstruction Phase 3 Mrs. Leshney presented to the Board and recommended approval for an Agreement with Butler, Fairman & Seufert for the Sagamore Parkway Reconstruction Phase 3 Project in the amount of $1,183,380.00. The project will take place from the railroad tracks in front of Home Depot down Sagamore Parkway to just south of National Drive at Wabash National. Chris Wheatley, Butler, Fairman & Seufert, stated that the contract is for engineering services that include designing roadway improvements, fixing existing pavement issues, drainage improvements, pedestrian traffic signal and lighting improvements. Mr. Wheatley gave the Board a short presentation on Phase III. Mayor Roswarski stated that the city has worked really hard to develop this into a roadway that reflects the center of the city and not a by-pass. Mayor Roswarski hopes that this project will help spur new development and/or upgrade some of the development on the existing roadway. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Economic Development Recommendation for Award- Streetscape Phase V Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Recommendation for Award for Streetscape Phase V with Mid-States General & Mechanical Contracting in the base bid amount of $1,326,958.00, Alternate #1: $175,051.00, Alternate #2: $205,413.00 and Alternate #3: $10,000.00 totaling $1,717,422.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract- Streetscape Phase V Mr. Carson presented to the Board and recommended approval of a Contract for Streetscape Phase V with Mid-States General & Mechanical Contracting. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Streetscape Phase V Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for Streetscape Phase V that will begin July 6, 2015 and end December 2, 2015. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety June 30, 2015 Page 3 Purchasing Declaration of Worthless Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance for the following items: DEPT Date Veh # Description VIN # Sanit 2005 2589 Lodal 1L9AS6AB75K006868 Sanit 2002 22102 Lodal 1L9AS6AB42K006595 Strt 1999 9911 Chevy 2500 1GCGK24U1XE155235 Strt 1999 9925 Chevy 8500 1GBP7H1C5XJ103361 Strt 1998 9832 Intnl Dump Truck 1HTSHAAR7WH497467 Mr. Morrissey stated that these vehicles are out of service, repairs are cost prohibitive and exceed the value of each vehicle. Parts will be stripped and reused whenever possible, metal will be scrapped at Oscar Winski and the remainder will be disposed of. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of Declaration of Surplus Property for Fleet Maintenance for a FLET #2307 2003 Chevy C4500 1GBC4E1E73F516340. Mr. Morrissey stated that once this is declared surplus, it will either be sold or used for trade-in purposes for a smaller service vehicle of its kind. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,751,974.35. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Banner Request for Hunger Hike. The banner will be hung on Main Street from September 15-22, 2015. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Faith Youth Group Playday Lori Walters presented to the Board and recommended approval of a Special Event Request for the Faith Youth Group Playday to be held on July 1, 2015 from 6:30pm-8:15pm in the empty lot at the corner of 6th Street and Hartford Street. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 30, 2015 Page 4 ANNOUNCEMENTS Claudine Laufman, Parks Superintendent, introduced Ron Breeding as the new Columbian Park Zoo Director to the Board. Mr. Breeding stated that he is happy to be here and be part of the City of Lafayette. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (202 issued) 2nd Letter Summary (9 issued) and Ticket Summary (62 issued) from the Ordinance Violations Bureau for the month of June 2015. Board of Public Works and Safety June 30, 2015 Page 5