Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 4, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 4, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Dawn Ross. Absent: Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the July 28, 2015 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Renovation to the Long Center-Roofing President Henriott stated that this item will remain under advisement. Renovation to the Long Center-Fire Protection President Henriott stated that this item will remain under advisement. OLD BUSINESS Special Event Request for the YWCA “Walk a Mile in Her Shoes” (Tabled 7/21/15) Mr. Shriner moved to remove this item from the Table. Mrs. Murray seconded. Removed. President Henriott presented to the Board and recommended approval of a Special Event Request for the YWCA “Walk a Mile in Her Shoes” to be held on October 9, 2015 from 3:00pm-8:00pm at Riehle Plaza and surrounding downtown sidewalks. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Change Order #2-2015 Curb, Sidewalk and Ramp Replacement Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the 2015 Curb, Sidewalk and Ramp Replacement Project in the amount of $2,975.00 which brings the revised contract amount to $319,764.00. The change order is to pour two bus pads with sidewalks on Creasy Lane. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety August 4, 2015 Page 2 Supplemental Agreement #1-John T. Myers & Riehle Plaza Pedestrian Bridges Mrs. Leshney presented to the Board and recommended approval of a Supplemental Agreement #1 for the John T. Myers & Riehle Plaza Pedestrian Bridges. The bridge project was scheduled to have a 145 day construction period due to unforeseen field conditions, winter work and contractor/subcontractor schedules they have had to be on site for 153 days as of the end of June. The estimated completion date for this project will be the end of August 2015. The supplemental agreement brings the revised construction contract amount not-to-exceed to $329,000.00 from the original amount of $279,000.00. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Economic Development Request for Temporary Alley Closure Margy Deverall, Economic Development, presented to the Board and recommended approval of a Request for Temporary Alley Closure near 219 Main Street from August 5-19, 2015 from 7am-1pm & 5pm-8pm daily. The south two thirds of the alley will be open off of Columbia at all times. The closure will accommodate the artist that will be using a ladder to paint the mural. President Henriott stated that there was one comment in opposition of the closure from Doug Anderson. President Henriott stated that the Board feels that this closure request is reasonable and is in the public interest to get the work done. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Legal Counsel Resolution 02-2015 A Resolution of the Lafayette Board of Works and Public Safety to Offer Certain Real Estate for Sale to an Abutting Landowner Jacque Chosnek presented to the Board and recommended approval of Resolution 02-2015 A Resolution of the Lafayette Board of Works and Public Safety to Offer Certain Real Estate for Sale to an Abutting Landowner. Mrs. Chosnek stated that this resolution to offer real estate for sale to Old National Bank/Deylen Realty Inc. as the abutting landowner as part of the 101 Main Street Redevelopment Project. The offering price is $2,500.00 and they submit their offers by August 25, 2015 at 9:00am. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,885,043.20. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Banner Request-German Fest President Henriott presented to the Board and recommended approval of a Banner Request for the German Fest to be hung on Main Street from August 25-September 15, 2015. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 4, 2015 Page 3 Special Event Request-Back to School Bash President Henriott presented to the Board and recommended approval of a Special Event Request for Back to School Bash to be held on August 9, 2015 from 3:00pm-6:30pm closing North Street between 5th & 6th Streets. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Special Event Request-St. Boniface Gathering President Henriott presented to the Board and recommended approval of a Special Event Request for St. Boniface Gathering to be held on August 15, 2015 from 5:45pm-6:35pm at Riehle Plaza and walking to St. Boniface Church. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety August 4, 2015 Page 4