Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 11, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 11, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress Ron Shriner and Dawn Ross. Absent: Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 4, 2015 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Economic Development Recommendation for Award-Renovation to the Long Center-Roofing Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Recommendation for Award for the Renovation to the Long Center for Roofing with Horning Roofing & Sheet Metal Co. The recommendation has been reviewed and approved by Keystone Architecture. Alex Gonzalez, Kettlehut Construction, confirmed that the financial condition of the company has not changed and Keystone Architecture has approved their sub-supplier list for the contractor. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Contract- Renovation to the Long Center-Roofing Mr. Carson presented to the Board and recommended approval of a Contract for the Renovation to the Long Center for Roofing with Horning Roofing & Sheet Metal for the base bid and alternate #1 for a total of $149,970.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Renovation to the Long Center-Roofing Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the Renovation to the Long Center Roofing which starts on August 11 with a completion date on September 18, 2015. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Recommendation for Award-Renovation to the Long Center-Fire Protection Mr. Carson presented to the Board and recommended approval of Recommendation for Award for the Renovation to the Long Center for Fire Protection with RSQ Fire Protection. The recommendation has been reviewed and approved by Keystone Architecture. Alex Gonzalez, Kettlehut Construction, Board of Public Works and Safety August 11, 2015 Page 2 confirmed that the financial condition of the company has not changed and Keystone Architecture has approved their sub-supplier list for the contractor. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract- Renovation to the Long Center-Fire Protection Mr. Carson presented to the Board and recommended approval of a Contract for the Renovation to the Long Center for Fire Protection with RSQ Fire Protection for the base bid and alternate #2 for a total of $254,770.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Renovation to the Long Center-Fire Protection Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the Renovation to the Long Center for Fire Protection with RSQ Fire Protection which starts on August 11 with a completion date on November 1, 2015. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract-Seurat Mural Margy Deverall, Economic Development, presented to the Board and recommended approval of a Contract for the Seurat Mural with Zach Medler for installation and documentation for the public art project. The mural will be located at 219 Main Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Engineering Subdivision Variance-Overture Flats Subdivision Bob Foley, Engineering, presented to the Board and recommended approval of a Subdivision Variance for Overture Flats Subdivision for multi-family development on Frontage Road. The variance is for 300 ft. half width road frontage improvements of curb and gutter. Mr. Foley stated that adding curb to a rural road section generally just blocks drainage. The request stated “A variance to waive the required half- width pavement improvements along Frontage Road, excluding sidewalk installation”. Mr. Foley recommended allowing them to eliminate the curb requirement however they are still adding sidewalk and turn lane. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Controller’s Office Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Controller’s Office. The surplus property includes: Pantech Breeze III 5 Nokia 6350 2 AT & T Flip Phone by Motorola 18 AT & T Flip Phone by Samsung 28 AT & T Flip Phone by Nokia 23 Board of Public Works and Safety August 11, 2015 Page 3 AT & T Flip Phone by Pantech 37 Motorola i710 1 Motorola i730 1 Cingular by Nokia 1 Motorola W259 1 AT & T LG 1 Car Phone Chargers 26 AC Wall Chargers 52 PC/Phone Charging Cables 16 Ear Buds 4 Mr. Morrissey stated that once declared surplus the items will be donated to the Women’s Shelter. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Water Pollution Control Agreement between City of Lafayette and Wessler Engineering for Sanitary Sewer Master Plan Phase I Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of an Agreement between the City of Lafayette and Wessler Engineering for Sanitary Sewer Master Plan Phase I in the amount not-to-exceed $100,000.00. This contract will consist of development of a sanitary sewer master plan to address future service growth and current condition limitations. This master plan will be used in a variety of ways including budgeting, planning and optimizing future projects. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,346,108.37. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Clear River Church Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Clear River Church Block Party to be held on August 24-28, 2015 from 6:00pm-8:00pm each night on Cincinnati Street from 3rd Street to 4th Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Light the Night Walk President Henriott presented to the Board and recommended approval of a Special Event Request for the Light the Night Walk to be held on September 24, 2015 from 2:00pm-9:00pm starting at Columbian Park and surrounding neighborhood streets. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:14 a.m. Board of Public Works and Safety August 11, 2015 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety August 11, 2015 Page 5