Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 15, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 15, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Norm Childress and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 8, 2015 regular meeting. Mr. Shriner seconded. Passed. ELECTION OF PRESIDENT Mrs. Murray moved to nominate Gary Henriott as the 2016 Board of Works President. Mrs. Ross seconded. Motion Carried. Mr. Henriott abstained. BID OPENING Garage Demolition-1007 Pontiac Avenue This being the time set to open bids for the Garage Demolition for 1007 Pontiac Avenue the following bids were received and opened: There were no bids received. NEW BUSINESS Engineering Change Order #1-Rome Drive Reconstruction Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Rome Drive Reconstruction Project with Milestone Contractors. The change order is in the amount of $44,689.94 which brings the revised contract to $1,042,089.94. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion-Rome Drive Reconstruction Mrs. Leshney presented to the Board and recommended approval of Certificate of Completion for Rome Drive Reconstruction Project. The warranty period began on December 1, 2015. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety December 15, 2015 Page 2 Certificate of Completion-US 52 & CR 450 Intersection Improvements Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for US 52 & CR 450 Intersection Improvements with Milestone Contractors. The warranty period began on October 13, 2015. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Agreement with KJG Architecture-Columbia Parking Garage Renovations Mrs. Leshney presented to the Board and recommended approval of an Agreement with KJG Architecture for the Columbia Parking Garage Renovations in the amount of $58,000.00 (fixed fee). The agreement allows KJG to prepare the plans and specifications for the renovation of the Columbia Parking Garage. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Economic Development Change Order #1-Streetscape Phase V Project Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for Streetscape Phase V with Mid-State General & Mechanical Corporation. The change order includes contract value for unforeseen work and also extends the time of complete the project by December 18, 2015 except streetlights, pedestrian signals and wayfinding signs which will be installed and in service within two weeks of delivery. The change order is in the amount of $32,373.33 which brings the new contract amount to $1,749,795.33. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Change Order #1-2015 CDBG Sidewalk Replacement Project President Henriott stated that this item will be tabled. Mr. Shriner moved to table this item. Mrs. Ross seconded. Tabled. Historic Demolition Permit-1007 Pontiac Avenue Garage Dan Walker, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1007 Pontiac Avenue Garage. Mr. Walker stated that the City Engineer, Jenny Leshney, has found that this is an unsafe structure. Mr. Walker recommended waving the 60 day waiting period. President Henriott stated that this property has been on the Lafayette Hearing Authority list for a while. Mr. Shriner moved to waive the 60 day waiting period. Mrs. Murray seconded. Passed. Controller 2016 Utility Budgets for Water Works and Water Pollution Control Mayor Roswarski gave some remarks regarding the importance of the Utility Budgets. Mike Jones, Controller, presented to the Board and recommended approval of the 2016 Utility Budgets for Water Works and Water Pollution Control. Mr. Jones stated all employees will receive a 3% salary increase with PERF and the health insurance rates increased 13%. Mr. Jones presented the Water Works Utility budget for 2016 is in the amount of $8,455,750.00 which reflects a decrease of 1.7% from the 2015 budget. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety December 15, 2015 Page 3 Mr. Jones presented the WPCD Utility budget for 2016 is in the amount of $32,905,713.00.The overall budget for Water Pollution control (WPCD) has an increase of 2.6% from 2015 budget. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Mr. Jones answered questions from the Board. Discussion ensued. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Faith Community Development Corporation 2014-2015 Project #3-North 8th Valerie Oakley, Project Coordinator, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Faith Community Development Corporation 2014-2015 Project #3-North 8th in the amount of $61,500.00 of new monies and using $3,500.00 in CHDO proceeds. The agreement is for the third of three projects funded under the 2014-2015 grant year for renovation and sale to an eligible homebuyer. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Legal Counsel Resolution 06-2015-A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Authorizing the Negotiation, Execution, and Delivery of Lease-Purchase Agreement No. 011- 0677290-300 (TCF Equipment Finance) Mr. Jones presented to the Board and recommended approval of Resolution 06-2015 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Authorizing the Negotiation, Execution, and Delivery of Lease-Purchase Agreement No. 011-0677290-300 (TCF Equipment Finance). Mr. Jones stated that resolution is required by TCF Finance to start the process for the City of Lafayette to have a lease for the toter program. Mr. Jones stated that the lease will be pretty much paid for through the revenue of the advertisements on the toter lids. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Police Department Resolution 07-2015 A Resolution to Authorize the Sale of Retired Police Vehicles to the County of Tippecanoe, Indiana Dave Payne, Deputy Police Chief, presented to the Board and recommended approval of Resolution 07- 2015 A Resolution to Authorize the Sale of Retired Police Vehicles to the County of Tippecanoe, Indiana. Deputy Payne stated that this resolution is required to transfer ownership of a vehicle from the City of Lafayette to Tippecanoe County. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Master Service and Purchasing Agreement with Taser International President Henriott presented to the Board and recommended approval of Master Service and Purchasing Agreement with Taser International. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 15, 2015 Page 4 Water Pollution Control General Industrial User Permit-Southwire Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a General Industrial User Permit for Southwire (previously Coleman Cable). Mr. Beeler stated that Southwire is permitted through the pre-treatment program on a 4-year permit. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Significant Industrial User Permit-ZF TRW Mr. Beeler presented to the Board and recommended approval of a Significant Industrial User Permit for ZF TRW. Mr. Beeler stated that TRW is permitted through the pre-treatment program on a 4-year permit. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Agreement with Greeley & Hansen for Railroad Corridor Sewer Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of an Agreement with Greeley & Hansen for the Railroad Corridor Sewer Project in the amount of $841,500.00. The contract scope is for engineering and office construction services for the Railroad Corridor Project. Mr. Talley stated that the project is identified in the next phase of the CSO Long Term Control Plan. The completion of this project will reduce street flooding on N. 27th Street and keeps the City in compliance with State and Federal CSO regulations. Mr. Talley stated that construction of this project is expected to begin in late 2016 or early 2017. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,073,636.69. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety December 15, 2015 Page 5 Board of Public Works and Safety December 15, 2015 Page 6