Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 15, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 15, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Dawn Ross and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the March 8, 2016 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2016 Pavement Markings This being the time set to open bids for the 2016 Pavement Markings, the following bids were received and opened: The Airmarkings Co., Inc. Rochester, Indiana Base Bid: $236,565.78 Indiana Sign & Barricade, Inc. Indianapolis, Indiana Base Bid: $164,244.93 RoadSafe Lafayette, Indiana Base Bid: $179,915.35 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. QUOTE OPENING Old Romney Road Street Tree Planting This being the time set to open quotes for the Old Romney Road Street Tree Planting, the following quotes were received and opened: Board of Public Works and Safety March 15, 2016 Page 2 Custom Cuts Lawn Care Inc Lafayette, Indiana Base Bid: $20,196.00 GardenArt West Lafayette, Indiana Base Bid: $18,441.00 Mrs. Ross moved to take the quotes under advisement for further review. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Beckenham Trail President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award-2016 Curb, Sidewalk and Ramp Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 2016 Curb, Sidewalk and Ramp Replacement Project with Dixon Construction in the amount of $111,685.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Contract-2016 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the 2016 Curb, Sidewalk and Ramp Replacement Project with Dixon Construction in the amount of $111,685.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-2016 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the 2016 Curb, Sidewalk and Ramp Replacement Project dated today. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Recommendation for Award- Greenbush Street: Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the Greenbush Street Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue with Midwest Paving LLC in the amount of $801,801.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 15, 2016 Page 3 Contract- Greenbush Street: Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue Mrs. Leshney presented to the Board and recommended approval of a Contract for the Greenbush Street Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue with Midwest Paving LLC in the amount of $801,801.00. The completion date of the contract is August 15, 2016. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Greenbush Street: Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Greenbush Street Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Amendment #1-Agreement with American Structurepoint for Greenbush Street Improvements Mrs. Leshney presented to the Board and recommended approval of Amendment #1 for the Greenbush Street Improvements Project agreement with American Structurepoint with an increase of $17,994.19. The amendment includes expansion of scope and construction related services. Mrs. Leshney answered questions from the Board. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Change Order #3-Sagamore Parkway Reconstruction, Phase II Mrs. Leshney presented to the Board and recommended approval of Change Order #3 for Sagamore Parkway Reconstruction Phase II with Rieth-Riley Contractors in the amount of $28,169.51. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $754,846.19. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Living Way of the Cross President Henriott presented to the Board and recommended approval of a Special Event Request for the Living Way of the Cross to be held on March 25, 2016 from 10:30am-11:30am between 8th Street and 9th Street near North Street at St. Boniface Church. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Boiler Bridge Walk President Henriott presented to the Board and recommended approval of a Special Event Request for the Boiler Bridge Walk to be held from September 2-November 18, 2016 for Purdue Football home games. The walks will be from 4:00pm-6:00pm on the John T. Myers Bridge. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 15, 2016 Page 4 Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.