Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 28, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 28, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Norm Childress and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 21, 2016 regular meeting. Mrs. Ross seconded. Passed. QUOTE OPENING Curb Replacement for 7th Street, 8th Street and Oaklawn Drive This being the time set to open quotes for the Curb Replacement for 7th Street, 8th Street and Oaklawn Drive, the following quotes were received and opened: Rieth-Riley Construction Lafayette, Indiana Base Bid: $50,378.00 Dixon Construction Lafayette, Indiana Base Bid: $28,146.50 Mr. Childress moved to take the quotes under advisement for further review. Mr. Shriner seconded. Passed. BID OPENING Structure Demolition-608 S. 4th Street This being the time set to open bids for the Structure Demolition at 608 S. 4th Street, the following bids were received and opened: Hack Excavating Lafayette, Indiana Base Bid: $11,650.00 Board of Public Works and Safety June 28, 2016 Page 2 C&S Excavating Lafayette, Indiana Base Bid: $24,000.00 Yardberry Landscape Lafayette, Indiana Base Bid: $24,000.00 Mr. Shriner moved to take the bid under advisement for further review. Mrs. Ross seconded. Passed. NEW BUSINESS Economic Development Change Order #4-Main Street Streetscape Phase I & II Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #4 for the Main Street Streetscape Phase I & II. The change order is an increase in the amount of $1,401.44 for Pavement Removal. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Change Order #5-Main Street Streetscape Phase I & II Mr. Carson presented to the Board and recommended approval of Change Order #5 for the Main Street Streetscape Phase I & II. The change order is an increase in the amount of $14,607.01 for PVC Roof Drains. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Change Order #6-Main Street Streetscape Phase I & II Mr. Carson presented to the Board and recommended approval of Change Order #6 for the Main Street Streetscape Phase I & II. The change order is an increase in the amount of $5,104.86 for Tree Receptacle Revision. Mr. Carson stated that Change Orders #4, #5 and #6 total $21,113.31 which brings the revised contract amount to $4,503,677.58. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Lafayette Housing Authority Amendment #3-Agreement between Lafayette Housing Consortium and Lafayette Transitional Housing Center 2014-2015 Singles Program Rehab Valerie Oakley, Project Manager, presented to the Board and recommended approval of Amendment #3 for the Agreement between Lafayette Housing Consortium and Lafayette Transitional Housing Center 2014-2015 Singles Program Rehab. This amendment will allow them to finish the final paperwork and disburse the remaining funds through July 30, 2016. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. President Henriott abstained. Board of Public Works and Safety June 28, 2016 Page 3 Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #1-North 18th Street Mrs. Oakley presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #1 North 18th Street. This amendment will allow them to finish the final paperwork and disburse the remaining funds through July 30, 2016. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Faith Community Development Corp. 2014-2015 Project #3-North 8th Street Mrs. Oakley presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Faith Community Development Corp 2014-2015 Project #3- North 8th Street. This amendment will extend the ending date to October 30, 2016 to provide additional time should the current purchase offer not go through closing. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Agreement between Lafayette Housing Consortium and Faith Community Development Corp 2015-2016 Project #1-Burroughs Mrs. Oakley presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Faith Community Development Corp 2015-2016 Project #1 Burroughs. This agreement is in the amount of $75,000.00 and is for the first of two projects under the 2015-2016 grant award to Faith CDC. The project will renovate and sell 1326 Burroughs Street to an eligible homebuyer. Mrs. Oakley answered questions from the Board about the selection process for these types of homes. Mrs. Ross moved for approval. Mrs. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,019,524.20. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Crowe Wedding Anniversary Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Crowe Wedding Anniversary Block Party to be held on July 2, 2016 from 2:00pm-2:00am at Colfax Street between N. 19th Street and N. 18th Street. President Henriott recommended amending the request to include a change in the fireworks and changing the time of the end of the party from 2:00am to 12:00midnight due to the ordinance. Mrs. Murray stated that the requester will be notified of the changes to the request. Mr. Shriner moved for approval of the amended request. Mrs. Ross seconded. Passed. Special Event Request-Zoo Run Run President Henriott presented to the Board and recommended approval of a Special Event Request for the Zoo Run Run to be held on July 16, 2016 from 7:30am-9:30am at Columbian Park and the surrounding neighborhood. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety June 28, 2016 Page 4 Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk 6-20-2016 thru 6-27-2016 Weekly Permit Report: PERMIT PROJ DESC APP # LOCATION COST # DESC OF WORK LINE 1 COMMERCIAL ACCESSORY 1000 SAGAMORE PARKWAY GUARD SHACK FOR WABASH STRUCTURE 5622 SOUTH $ 8,500.00 BP782 NATIONAL COMMERCIAL FRAMING IN THE EXTERIOR AREAS ADDITION/REMODEL 5191 3861 SOUTH STREET $ 13,500.00 BP801 FOR U-HAUL-NOT ENCLOSING COMMERCIAL ADD WALL, SINK, AND GREASE TRAP - ADDITION/REMODEL 5475 3540 SR 38 E STE 701 $ 25,000.00 BP816 MAMMAWS SWEET SHOPPE COMMERCIAL ADD WALL, SINK, AND GREASE TRAP - ADDITION/REMODEL 5475 3540 SR 38 E STE 701 $ - CT817 MAMMAWS SWEET SHOPPE ICHIBAN REMODEL-BACK STAIRS, COMMERCIAL NEW DOOR, STAGE, REMOVE ADDITION/REMODEL 6103 2 SOUTH 4TH STREET $ 40,000.00 BP815 WINDOW COMMERCIAL ACCESS STAIRWELLS (2) TO EXISTING ADDITION/REMODEL 6131 3305 LONGLOIS DRIVE $ 19,000.00 BP784 BALCONY FOR BETHANY PRESB. RESIDENTIAL ACCESSORY 5651 1109 LOGAN AVENUE $ 8,000.00 BP797 RESIDENTIAL 24X30 GARAGE ON SLAB RESIDENTIAL RESIDENTIAL ROOM ADDITION - ADDITION/REMODEL 3128 1213 WASHINGTON $ 8,500.00 BP781 10X12 BEDROOM W/ CLOSET RESIDENTIAL RESIDENTIAL 240 SQ FOOT ADDITION ADDITION/REMODEL 4884 1919 SALEM $ 30,000.00 BP792 - BATH & LAUNDRY ROOM RESIDENTIAL ADDITION/REMODEL 5681 2119 VANCOUVER $ 130,000.00 BP785 RESIDENTIAL - FIRE RESTORATION RESIDENTIAL RESIDENTIAL NEW ATTACHED 26X30 ADDITION/REMODEL 5755 2100 FREIBERGER LANE $ 23,000.00 BP788 GARAGE RESIDENTIAL RESIDENTIAL PARTIAL BATHROOM ADDITION/REMODEL 5963 2005 PLATTE $ 9,000.00 BP790 REMODEL RESIDENTIAL SINGLE FAMILY NEW 6088 412 NORTH 25TH STREET $ 140,000.00 BP810 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6088 412 NORTH 25TH STREET $ - RW811 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6088 412 NORTH 25TH STREET $ - SP812 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6088 412 NORTH 25TH STREET $ - WP813 NEW SINGLE FAMILY RESIDENCE NEW SINGLE FAMILY RESIDENCE - LOT RESIDENTIAL SINGLE FAMILY NEW 6090 408 NORTH 25TH STREET $ 145,000.00 BP806 #3 BARNARDS ADDITION NEW SINGLE FAMILY RESIDENCE - LOT RESIDENTIAL SINGLE FAMILY NEW 6090 408 NORTH 25TH STREET $ - RW807 #3 BARNARDS ADDITION NEW SINGLE FAMILY RESIDENCE - LOT RESIDENTIAL SINGLE FAMILY NEW 6090 408 NORTH 25TH STREET $ - SP808 #3 BARNARDS ADDITION NEW SINGLE FAMILY RESIDENCE - LOT RESIDENTIAL SINGLE FAMILY NEW 6090 408 NORTH 25TH STREET $ - WP809 #3 BARNARDS ADDITION RESIDENTIAL SINGLE FAMILY NEW 6093 402 NORTH 25TH STREET $ 135,000.00 BP802 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6093 402 NORTH 25TH STREET $ - RW803 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6093 402 NORTH 25TH STREET $ - SP804 NEW SINGLE FAMILY RESIDENCE RESIDENTIAL SINGLE FAMILY NEW 6093 402 NORTH 25TH STREET $ - WP805 NEW SINGLE FAMILY RESIDENCE HAWTHORNE CROSSING COMMERCIAL SITE 5933 5450 NORTH PAPER TRACE $ - ML789 DEVELOPMENT - SITE ONLY 720 WEST 275 COUNTY ALTERATIONS/ADDITIONS TO COMMUNICATION TOWER 4849 ROAD SOUTH $ 8,000.00 791 EXISTING AT&T CELL TOWER Board of Public Works and Safety June 28, 2016 Page 5 RESIDENTIAL INFO/ELECTRIC ONLY 6046 1223 KING STREET $ 2,000.00 EL800 RESIDENTIAL ELECTRIC UPGRADE RESIDENTIAL INFO/ELECTRIC ONLY 6236 1001 NORTH 6TH STREET $ 900.00 EL795 REPLACE PANEL RESIDENTIAL INFO/ELECTRIC ONLY 6244 606 SOUTH 18TH STREET $ 1,500.00 EL786 RESIDENTIAL UPGRADE 100 AMP RESIDENTIAL INFO/ELECTRIC ONLY 6357 2544 MEADOW DRIVE $ 750.00 EL814 RESIDENTIAL ELECTRIC RE-WIRE RESIDENTIAL INFO/ELECTRIC ONLY 6397 1410 STANFORTH AVENUE $ 1,000.00 EL799 RESIDENTIAL ELECTRIC RE-WIRE RESIDENTIAL INFO/ELECTRIC ONLY 6408 812 SOUTH 20TH STREET $ 1,000.00 EL793 UNOCCUPIED RISER REPAIR RESIDENTIAL INFO/ELECTRIC ONLY 6444 1432 FRANKLIN $ 1,000.00 EL819 RESIDENTIAL ELECTRIC UPGRADE RESIDENTIAL RIGHT OF WAY REPLACE RIGHT OF WAY 6447 600 OLD FARM ROAD $ - RW796 DRIVE APPROACH & CURB RIGHT OF WAY UTILITY ACCTS 6339 1312 SOUTH 19TH STREET $ - RW787 REPAIR GAS AND REPLACE SERVICE RESIDENTIAL SEWER LATERAL REPAIR SEWER REPAIR 6322 3601 PLATTE COURT $ - SP780 ON WEST SIDE OF HOME SEWER REPAIR 6474 2344 NORTH 25TH STREET $ - SP798 CLEAN OUT - FRONT YARD SIGN - PERMANENT 6480 833 TWYCKENHAM $ 15,000.00 SN818 Signage for Triton Water Solutions. TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6059 4901 ST RD 26 E $ - SN758 FIREWORKS 6/24 - 7/5 TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6059 4901 ST RD 26 E $ - SN759 FIREWORKS 6/24 - 7/5 TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6059 4901 ST RD 26 E $ - SN760 FIREWORKS 6/24 - 7/5 TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6060 2347E 350 S $ - SN757 FIREWORKS 6/24 - 7/5 TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6060 2347E 350 S $ - SN761 FIREWORKS 6/24 - 7/5 TEMPORARY ADVERTISING FOR TNT SIGN - TEMPORARY 6060 2347E 350 S $ - SN762 FIREWORKS 6/24 - 7/5 SIGN - TEMPORARY 6215 1400 ORTMAN LANE $ - SN743 VBS ADVERTISING