Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 5, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 5, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Norm Childress and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 28, 2016 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Contract-Columbia Street Parking Garage Renovations Bob Foley, Engineering, presented to the Board and recommended approval of a Contract for the Columbia Street Parking Garage Renovations with Carl E. Most & Son, Inc in the amount of $1,005,748.08. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Columbia Street Parking Garage Renovations Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the Columbia Street Parking Garage Renovations. Mr. Foley stated that the project will be completed by the end of 2016. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Recommendation for Award- Structure Demolition-608 S. 4th Street Mr. Foley presented to the Board and recommended approval of a Recommendation for Award for the Structure Demolition at 608 S. 4th Street with Hack Excavating in the amount of $11,650.00. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Contract- Structure Demolition-608 S. 4th Street Mr. Foley presented to the Board and recommended approval of a Contract for the Structure Demolition at 608 S. 4th Street with Hack Excavating in the amount of $11,650.00. The project is being paid for out of CDBG funding. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety July 5, 2016 Page 2 Notice to Proceed- Structure Demolition-608 S. 4th Street Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the Structure Demolition at 608 S. 4th Street. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Recommendation for Award-Curb Replacement 7th Street, 8th Street and Oaklawn Drive Mr. Foley presented to the Board and recommended approval of a Recommendation for Award for the Curb Replacement at 7th Street, 8th Street and Oaklawn Drive with Dixon Construction in the amount of $28,146.50. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Contract-Curb Replacement 7th Street, 8th Street and Oaklawn Drive Mr. Foley stated that Mr. Dixon has yet to sign the Contract and recommended tabling this until next week. Tabled. Notice to Proceed-Curb Replacement 7th Street, 8th Street and Oaklawn Drive Mr. Foley stated that Mr. Dixon has yet to sign the Notice to Proceed and recommended tabling this until next week. Tabled. Change Order #4-Sagamore Parkway Reconstruction, Phase II Mr. Foley presented to the Board and recommended approval of Change Order #4 for the Sagamore Parkway Reconstruction Phase II in the amount of $15,442.32. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Change Order #1-Beckenham Trail Mr. Foley presented to the Board and recommended approval of Change Order #1 for the Beckenham Trail which extends the length of the project 76 days due to the time it takes to get light poles. The poles are manufactured upon request and take 10-12 weeks for manufacture and delivery. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Addendum #3-Utility Service Agreement for Cobblestone Subdivision-Northwest Corner Near Twyckenham Blvd and Poland Hill Road Mr. Foley presented to the Board and recommended approval of Addendum #3 for the Utility Service Agreement for Cobblestone Subdivision at the northwest corner near Twyckenham Blvd and Poland Hill Road. Mr. Foley stated that the current owner intends to put in a gas station and has provided a check in the amount of $14,125.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Change Order #1-Old Romney Road Street Tree Planting Leanne Wells, City Forester, presented to the Board and recommended approval of Change Order #1 for the Old Romney Road Street Tree Planting Project. Trees were added and substituted along with adding staking materials. The change order is an increase in the amount of $1,274.67 which brings the revised contract amount to $19,715.67. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. President Henriott abstained. Board of Public Works and Safety July 5, 2016 Page 3 Certificate of Completion-Old Romney Road Street Tree Planting Ms. Wells presented to the Board and recommended approval of a Certificate of Completion for the Old Romney Road Street Tree Planting Project. The project was completed on June 29, 2016. Ms. Wells stated that there was a typo on the warranty period date reflecting June 29, 2015 which needs to be changed to June 29, 2016. Mr. Shriner moved for approval subject to that change. Mr. Childress seconded. Passed. President Henriott abstained. Economic Development Contract-Permanent Supportive Housing Rental Assistance Adam Murphy, Economic Development, presented to the Board and recommended approval of a contract renewal for Permanent Supportive Housing Rental Assistance. The contract will provide continuance of rental assistance for 20 persons who are certified as chronically homeless with a co-existing disability, such as mental illness, substance abuse and/or HIV/AIDS. The contract sets aside $162,720.00 in rental assistance, with additional administrative funding of $8,098.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $12,686,363.00. President Henriott asked if there were any further questions and there were none. President Henriott stated that this is the time of year that the City of Lafayette does bond transfers which accounts for the large monetary amount of the claims. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Grace UMC Summer Neighborhood Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Grace UMC Summer Neighborhood Party to be held on July 6, 2016 from 4:00pm-8:30pm on Elizabeth Street from 26th Street to the church property. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. DEPARTMENTAL UPDATE Economic Development Dennis Carson, Economic Development Director, gave a short update on topics that include the mission statement, current staff, TIF districts, business attractions, entrepreneurship, downtown development, land and property development, historic preservation, parking, public art, commissions that there managed by the department, community partners, incentives and tax abatements, and the status of current projects. Mr. Carson stated that this presentation (in full) can be found on the City of Lafayette’s website. Time: 9:31 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety July 5, 2016 Page 4 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk 6-26-2016 thru 7-2-2016 Weekly Permit Report: PROJ DESC APP # LOCATION Cost PERMIT # DESC OF WORK LINE 1 TRACTOR SUPPLY PROPANE DISPENSING COMMERCIAL ACCESSORY STRUCTURE 5335 4841 SR 38 E $ 10,000.00 BP823 TANK INSTALLATION ADDITION TO EXISTING DECK OUTSIDE ON COMMERCIAL ACCESSORY STRUCTURE 6422 133 NORTH 4TH STREET $ 1,500.00 BP873 PATIO COMMERCIAL-TRINITAS WEST WING OF COMMERCIAL ADDITION/REMODEL 5710 201 MAIN STREET $ 200,000.00 BP851 9TH FLOOR RENOVATION 5 UNIT APARTMENT BUILDING - RENO COMMERCIAL ADDITION/REMODEL 6343 1205 KOSSUTH STREET $ 20,000.00 BP876 PLUMBING & ELECTRIC NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL NEW BUILDING 5101 3838 GRACE LANE $ 4,500,000.00 BP840 SUITES COMMERCIAL TENANT BUILDOUT 5978 3920 MCCARTY LN $ 140,000.00 BP850 SECURITY FEDERAL BUILD OUT RESIDENTIAL ACCESSORY 6289 3707 GEORGE WASHINGTON ROAD $ 2,000.00 BP869 12X16 SHED RESIDENTIAL 16X32 IN-GROUND POOL RESIDENTIAL ACCESSORY 6342 2116 SOUTH 9TH STREET $ 40,000.00 BP833 WITH AUTO COVER RESIDENTIAL ACCESSORY 6403 20 WOODMERE COURT $ 8,000.00 BP889 16' X 20' WORK SHOP RESIDENTIAL ACCESSORY 6410 1507 GROVE STREET $ 2,205.00 BP839 METAL CARPORT BRINGING UNITS UP TO DATE WITH NEW RESIDENTIAL ADDITION/REMODEL 6087 1204 COLUMBIA STREET $ 100,000.00 BP832 MATERIALS RESIDENTIAL ADDITION/REMODEL 6293 2828 LIMESTONE LANE $ 20,506.00 BP859 NEW SCREENED IN PORCH INSTALLATION OF TWO EGRESS WINDOWS RESIDENTIAL ADDITION/REMODEL 6477 1716 PERRINE STREET $ 1,000.00 BP877 ON WEST SIDE OF HOUSE NEW SINGLE FAMILY RESIDENCE - LOT #5 RESIDENTIAL SINGLE FAMILY NEW 5579 401 NORTH 24TH STREET $ - SP860 KNIGHT'S ADD. (15 MP) NEW SINGLE FAMILY RESIDENCE -LOT #3 RESIDENTIAL SINGLE FAMILY NEW 6094 407 NORTH 24TH STREET $ 120,000.00 BP865 KNIGHTS ADDITION (13 MP) NEW SINGLE FAMILY RESIDENCE -LOT #3 RESIDENTIAL SINGLE FAMILY NEW 6094 407 NORTH 24TH STREET $ - RW866 KNIGHTS ADDITION (13 MP) NEW SINGLE FAMILY RESIDENCE -LOT #3 RESIDENTIAL SINGLE FAMILY NEW 6094 407 NORTH 24TH STREET $ - SP868 KNIGHTS ADDITION (13 MP) NEW SINGLE FAMILY RESIDENCE -LOT #3 RESIDENTIAL SINGLE FAMILY NEW 6094 407 NORTH 24TH STREET $ - WP867 KNIGHTS ADDITION (13 MP) NEW SINGLE FAMILY RESIDENCE-LOT #1 & RESIDENTIAL SINGLE FAMILY NEW 6096 409 NORTH 24TH STREET $ 145,000.00 BP861 #2 KNIGHTS ADD (12 MP) NEW SINGLE FAMILY RESIDENCE-LOT #1 & RESIDENTIAL SINGLE FAMILY NEW 6096 409 NORTH 24TH STREET $ - RW862 #2 KNIGHTS ADD (12 MP) NEW SINGLE FAMILY RESIDENCE-LOT #1 & RESIDENTIAL SINGLE FAMILY NEW 6096 409 NORTH 24TH STREET $ - SP863 #2 KNIGHTS ADD (12 MP) NEW SINGLE FAMILY RESIDENCE-LOT #1 & RESIDENTIAL SINGLE FAMILY NEW 6096 409 NORTH 24TH STREET $ - WP864 #2 KNIGHTS ADD (12 MP) NEW SINGLE FAMILY RESIDENCE - LOT 169 RESIDENTIAL SINGLE FAMILY NEW 6332 3212 TANAGER DRIVE $ 156,000.00 BP828 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 169 RESIDENTIAL SINGLE FAMILY NEW 6332 3212 TANAGER DRIVE $ - RW829 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 169 RESIDENTIAL SINGLE FAMILY NEW 6332 3212 TANAGER DRIVE $ - SP830 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 169 RESIDENTIAL SINGLE FAMILY NEW 6332 3212 TANAGER DRIVE $ - WP831 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 76 RESIDENTIAL SINGLE FAMILY NEW 6338 2915 DILLON DRIVE $ 163,000.00 BP824 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 76 RESIDENTIAL SINGLE FAMILY NEW 6338 2915 DILLON DRIVE $ - RW825 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 76 RESIDENTIAL SINGLE FAMILY NEW 6338 2915 DILLON DRIVE $ - SP826 BRITTANY CHASE NEW SINGLE FAMILY RESIDENCE - LOT 76 RESIDENTIAL SINGLE FAMILY NEW 6338 2915 DILLON DRIVE $ - WP827 BRITTANY CHASE COMMERCIAL ELECTRICAL ONLY 6509 1302 COLUMBIA STREET $ 10,000.00 EL880 REWIRE 8X 100 AMP DEMO FLOORING AND SOME INTERIOR COMMERCIAL INTERIOR DEMO ONLY 6443 2200 ELMWOOD AVENUE STE B-1 $ 120,000.00 ID855 WALLS FOR STORAGE SPACE Board of Public Works and Safety July 5, 2016 Page 5 NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - FL841 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - SP842 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - SP843 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - WP844 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - IL845 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - RW846 SUITES NEW COMMERCIAL BLDG/HOTEL - HOME 2 COMMERCIAL SITE 5937 3838 GRACE LANE $ - RW847 SUITES COMMERCIAL SEWER TAP FOR EXISTING COMMERCIAL SEWER TAP 6489 533 MAIN STREET $ - SP822 CUSTOMER/NO CHARGE DUMPSTER 6684 1128 SOUTH 20TH STREET $ - D872 6/30/2016 - 7/13/2016 EMERGENCY ELECTRIC 6550 1011 HARTFORD $ 1,000.00 EL852 RESIDENTIAL ELECTRIC EMERGENCY REPAIR RESIDENTIAL ELECTRIC ADD SERVICE FOR RESIDENTIAL INFO/ELECTRIC ONLY 6321 1014 HEATH STREET $ 1,000.00 EL870 2ND UNIT RESIDENTIAL INFO/ELECTRIC ONLY 6565 1909 ABBOTSBURY WAY $ 800.00 EL853 REWIRE 200 AMP RESIDENTIAL INFO/ELECTRIC ONLY 6588 1429 OAK $ 1,500.00 EL883 RESIDENTIAL ELECTRIC UPGRADE 100 AMP RESIDENTIAL INFO/ELECTRIC ONLY 6621 1035 DAVIS $ 250.00 EL856 RESIDENTIAL ELECTRIC UPGRADE RUNNING BURIED ELECTRICAL FROM RESIDENTIAL INFO/ELECTRIC ONLY 6741 1200 BROWN STREET $ 1,500.00 EL881 SPARE METER INTO GARAGE RESIDENTIAL INFO/ELECTRIC ONLY 6744 70 SIERRA COURT $ 275.00 EL882 RESIDENTIAL ELECTRIC REWIRE 100 AMP RESIDENTIAL INFO/ELECTRIC ONLY 6750 2130 POWDER HOUSE $ 1,600.00 EL885 RESIDENTIAL ELECTRIC UPGRADE 200 AMP RESIDENTIAL UTILITY ONLY 6584 5078 INDIGO $ - SP857 LOT #15 - WATER & SEWER TAPS RESIDENTIAL UTILITY ONLY 6584 5078 INDIGO $ - WP858 LOT #15 - WATER & SEWER TAPS RIGHT OF WAY 6524 1005 HOLLY $ - RW836 SIDEWALK REPLACEMENT RIGHT OF WAY 6532 1001 HOLLY $ - RW835 SIDEWALK REPLACEMENT 6/27/2016 - US 231 TO VMP TO 38 TO HINE OVERSIZE LOAD 6541 500 HINE DRIVE $ - OL837 DR RIGHT OF WAY UTILITY ACCTS 6537 1103 NORTH 6TH STREET $ - RW834 INSTALL GAS SERVICE BORING UNDER LIMESTONE LN AND RIGHT OF WAY UTILITY ACCTS 6650 2833 LIMESTONE LANE $ - RW871 MATTERHORN FOR NEW SERVICE CLEAN OUT; SINGLE FAMILY RESIDENCE; SEWER REPAIR 6601 2508 ECKMAN PLACE $ - SP854 FRONT YARD RESIDENTIAL SEWER REPAIR - LATERAL IN SEWER REPAIR 6729 3005 CHINOOK $ - SP879 BACK RESIDENTIAL SEWER - CLEAN OUT SEWER REPAIR 6732 1421 FAIRFAX $ - SP878 SOUTHEAST SIDE RESIDENTIAL SEWER LATERAL REPAIR IN SEWER REPAIR 6751 1709 COLFAX ST $ - RW887 STREET & PLANTING STRIP RESIDENTIAL SEWER LATERAL REPAIR IN SEWER REPAIR 6751 1709 COLFAX ST $ - SP886 STREET & PLANTING STRIP SIGN - PERMANENT 6455 3540 SR 38 E STE 600 $ 800.00 SN884 Halloween City building signage. SIGN - PERMANENT 6543 840 SAGAMORE PARKWAY NORTH $ 2,500.00 SN874 Signage for Avis & Budget SIGN - PERMANENT 6545 401N 4TH $ 17,500.00 SN849 Sign Refurbishment for 1st Source Bank