Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 12, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 12, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Norm Childress and Ron Shriner. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 5, 2016 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS Contract-Curb Replacement 7th Street, 8th Street and Oaklawn Drive (Tabled 7/5/16) Mr. Shriner moved to remove this item from the Table. Mrs. Murray seconded. Removed. Bob Foley, Engineering, presented to the Board and recommended approval of a Contract for the Curb Replacement for 7th Street, 8th Street and Oaklawn Drive with Dixon Construction in the amount of $28,146.50. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Curb Replacement 7th Street, 8th Street and Oaklawn Drive (Tabled 7/5/16) Mr. Shriner moved to remove this item from the Table. Mrs. Murray seconded. Removed. Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the Curb Replacement for 7th Street, 8th Street and Oaklawn Drive. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-2016 Fall Tree and Right of Way Planting Project Leanne Wells, City Forester, presented to the Board and recommended approval of a Permission to Advertise the 2016 Fall Tree and Right of Way Planting Project. Ms. Wells stated that the project will encompass four (4) areas within the city. The publication is set to run on July 15 & July 22, 2016 with a bid opening date on August 2, 2016. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 12, 2016 Page 2 Lafayette Housing Authority Release of Covenant for Deed Restrictions-19 S. 8th Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 19 S. 8th Street. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-23 S. 8th Street Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 23 S. 8th Street. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-23 S. 8th Street Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 23 S. 8th Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CDBG Agreement with the City of Lafayette and Havilah II-2014 Park Avenue Mrs. Oakley presented to the Board and recommended approval of a CDBG Agreement with the City of Lafayette and Havilah II for 2014 Park Avenue. This agreement provides CDBG funds for exterior renovations at 17-19 Park Avenue. The renovations will provide a visual impact to a historic property on a highly traveled street adjacent to Columbian Park. The agreement is for up to $15,000.00 in renovations. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department for a 2001 International 4900 Walk-In Rescue Truck FD36 VIN# 1HTSDADN61H406105. The apparatus has been replaced and is out of service. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract of Sale of Surplus Property-Fire Department Mr. Morrissey presented to the Board and recommended approval of a Contract of Sale for Surplus Property for the Fire Department with Brindlee Mountain Fire Apparatus. This is an exclusive contract for Brindlee to market and broker the sale of the 2001 International 4900 Walk-In Rescue Truck FD36 VIN# 1HTSDADN61H406105. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Water Pollution Control Certificate of Substantial Completion-Chemical Phosphorus Removal Facilities Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Certificate of Substantial Completion for the Chemical Phosphorus Removal Facilities Project. The Board of Public Works and Safety July 12, 2016 Page 3 substantial completion took place on June 1, 2016. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Certificate of Final Completion-Chemical Phosphorus Removal Facilities Project Mr. Talley presented to the Board and recommended approval of Certificate of Final Completion for the Chemical Phosphorus Removal Facilities Project. The final completion took place on June 17, 2016 which surpasses the August 1, 2016 deadline that was set in place. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Contract with Greeley & Hansen for the Comprehensive Strategic Plan Study (WPCD) Mr. Talley presented to the Board and recommended approval of a Contract with Greeley & Hansen for the Comprehensive Strategic Plan Study (WPCD). Mr. Talley stated that as the City and WPCD moves forward, resource management and community partnering will become an ever growing opportunity to maximize environmental benefits and keep costs down for rate payers. The agreement with Greeley and Hansen is not-to-exceed $200,000.00. Tim Healy, Greeley and Hansen Representative, explained to the Board how Greeley and Hansen will help assist with branding the WPCD. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract with Greeley & Hansen for the Greenbush CSO Storage Tank (WPCD) Mr. Talley presented to the Board and recommended approval of a Contract with Greeley & Hansen for the Greenbush CSO Storage Tank (WPCD). Mr. Talley stated that this phase consists of the storage tank construction and the construction of the Brown Street sewer and is to be completed by 2020. This is a very complex project and an estimated 5.9 million gallon storage tank along the riverfront. The tank is expected to be a completely underground tank and will be incorporated into the riverfront development plan that is being designed through WREC. This contract is not-to-exceed $1,819,963.00. Mr. Healy explained to the Board the process of the water overflow/outfall pipe and what the new tank will do to help alleviate that problem. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Tentative Notice of Selection with Bowen Engineering-Publicly Owned Treatment Works Guaranteed Savings Project Mr. Talley presented to the Board and recommended approval of a Tentative Notice of Selection with Bowen Engineering for the Publicly Owned Treatment Works Guaranteed Savings Project. Mr. Talley stated that the City of Lafayette accepted proposals for the project on June 14, 2016. Bowen Engineering and Kokosing Industrial were the only contractors to submit proposals. Bowen Engineering was evaluated as having the most qualified proposal. Mr. Talley stated that by executing this notice, he now has the ability to start negotiations for the next phase of the project. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,145,446.26. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Board of Public Works and Safety July 12, 2016 Page 4 Special Event Request-First Free Methodist Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the First Free Methodist Block Party to be held on August 27, 2016 from 4:00pm-7:00pm near the intersection of Jackson Street, Sherman Street and South Street. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Dancing in the Streets President Henriott presented to the Board and recommended approval of a Special Event Request for the Dancing in the Street to be held on July 16 at 5:00am until July 17 at 11:00am in Downtown Lafayette. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Uptown Jazz & Blues Festival President Henriott presented to the Board and recommended approval of a Special Event Request for the Uptown Jazz & Blues Festival to be held on August 27 at 5:00am until August 28 at 5:00am in Downtown Lafayette. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Back to School Bash President Henriott presented to the Board and recommended approval of a Special Event Request for the Back to School Bash to be held on August 13, 2016 from 6:00pm-8:00pm on North Street between 5th and 6th Streets. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Carry the Torch Walk President Henriott presented to the Board and recommended approval of a Special Event Request for the Carry the Torch Walk to be held on September 25, 2016 from 12:00noon-5:00pm at Riehle Plaza and the John T. Myers Bridge. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Harrison College Ribbon Cutting President Henriott presented to the Board and recommended approval of a Special Event Request for the Harrison College Ribbon Cutting to be held on July 19, 2016 from 4:00pm-4:30pm on Columbia Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board for approval of these contracts, projects and their progressive outlook. The Board plays a very prominent and important role in what the city is doing. The Mayor stated that the city is aggressive with infrastructure which includes water, sewer and roads. These projects help maintain the city’s requirements for the long-term control plan. These projects and community partnerships help position the City of Lafayette to grow into the future and decades from now. Time: 9:24 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety July 12, 2016 Page 5 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety July 12, 2016 Page 6 Board of Public Works and Safety July 12, 2016 Page 7