Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 9, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 9, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross and Norm Childress. Absent: Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 2, 2016 regular meeting. Mrs. Ross seconded. Passed. BID OPENING 2016 Kossuth Street Tree Planting Project This being the time set to open bids for the 2016 Kossuth Street Tree Planting Project, the following bids were received and opened: Yardberry Landscape Anderson, Indiana Base Bid: $33,513.00 Williams Creek Management Corporation Plainfield, Indiana Base Bid: $35,942.80 Mr. Childress moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. 2016 CDBG Fall Tree Planting Project This being the time set to open bids for the 2016 CDBG Fall Tree Planting Project, the following bids were received and opened: Yardberry Landscape Anderson, Indiana Base Bid: $48,933.20.00 Williams Creek Management Corporation Plainfield, Indiana Base Bid: $45,862.30 Board of Public Works and Safety August 9, 2016 Page 2 Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. OLD BUSINESS Change Order #1-Wayfinding Signage Phase II Margy Deverall, Economic Development, presented to the Board and recommended approval of Change Order #1 for the Wayfinding Signage Phase II. The change order consists of 19 signs some of which are information and location changes (Change of Conditions $27,099.00) and some are additional signs particularly on SR 38 from I65 (Change Order $44,118.00). The change order is in the amount of $71,217.00 which brings the revised contract amount to $322,089.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #1-2016 Curb, Sidewalk and Ramp Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the 2016 Curb, Sidewalk and Ramp Replacement Project. The change order is in the amount of $18,853.00 which brings the revised contract to $130,538.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Rejection-2016 Fall Street and Right of Way Planting Project Leanne Wells, Urban Forester, presented to the Board and recommended approval of a Recommendation for Rejection for the 2016 Fall Street and Right of Way Planting Project. Ms. Wells stated that the bid received was significantly higher than the Engineer’s Estimate. Mr. Childress moved for approval of the rejection. Mrs. Ross seconded. Passed. Permission to Advertise-2016 Fall Street and Right of Way Planting Project (Re-Bid) Ms. Wells presented to the Board and recommended approval of a Permission to Advertise the 2016 Fall Street and Right of Way Planting Project (Re-Bid). Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-Wabash River Promenade Mrs. Leshney presented to the Board and recommended approval of a Permission to Advertise the Wabash River Promenade Project. Mrs. Leshney stated that this is the portion of the promenade that is located on the city’s property which would be the stairs and the portion of the ramp towards the Depot side of the project. Bids will be opened on September 13, 2016 and will start the project right away. Mrs. Leshney stated that there will be multiple sub-contracts because the City of Lafayette is managing the project with a construction management firm. Mrs. Leshney answered questions from the Board. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Acceptance for Maintenance-Roberts Ridge Subdivision, Phase 3 Board of Public Works and Safety August 9, 2016 Page 3 Bob Foley, Engineering, presented to the Board and recommended approval of a Acceptance for Maintenance for Roberts Ridge Subdivision Phase 3. The project is located on the north side of CR 450 S, just east of Woodland Elementary School. Mr. Foley stated that all required testing and inspections have been successfully completed, as-built drawings were prepared by TBird Design have been reviewed & approved, and the required 3 year Maintenance Bond in the amount of $29,987.10 has also been submitted. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Addendum #3-Utility Service Agreement-Roberts Ridge Subdivision, Phase 3 Mr. Foley presented to the Board and recommended approval of Addendum #3 for the Utility Service Agreement for Roberts Ridge Subdivision Phase 3 for cost recovery fees. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,065,053.15. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Men’s Basketball Meet & Greet President Henriott presented to the Board and recommended approval of a Special Event Request for the MBB Meet & Greet to be held on October 1, 2016 from 10:00am until 4:00pm at Riehle Plaza. Mrs. Ross moved for approval. Mr. Childress seconded. Passed Special Event Request-Outdoor Worship Service President Henriott presented to the Board and recommended approval of a Special Event Request for the Outdoor Worship Service to be held on August 14, 2016 at 7:00am until 1:00pm on the southeast lawn of Central Presbyterian Church on 8th Street between South Street and Columbia Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Faith Community Basketball Afternoons Lori Walters, Faith Community Development, presented to the Board and recommended approval of a Special Event Request for the Faith Community Basketball Afternoons to be held on September 10, October 15, and November 12, 2016 at 3:00pm until 6:00pm on Hartford Street from the alley to 6th Street. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Hartford Hub and Lincoln Neighborhood Park Grand Opening Ms. Walters presented to the Board and recommended approval of a Special Event Request for the Hartford Hub and Lincoln Neighborhood Park Grand Opening to be held on August 28, 2016 at 4:00pm until 8:00pm at the corner of N. 6th Street and Hartford Street. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Time: 9:15 a.m. Board of Public Works and Safety August 9, 2016 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://lafayette.in.gov/2085/7400/Weekly-Permit-Reports?activeLiveTab=widgets