Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 30, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 30, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Ron Shriner and Dawn Ross. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the August 23, 2016 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2016 Fall Tree and Right of Way Planting Project (Re-Bid) This being the time set to open bids for the 2016 Fall Tree and Right of Way Planting Project (Re-Bid), the following bids were received and opened: Custom Cuts Lawn Care, Inc. Lafayette, Indiana Sagamore Pkwy Phase II: $33,291.00 Greenbush Median and Street Trees: $18,212.45 Beckenham Trail: $3,453.00 430 S. Roundabout: $16,925.70 Total Bid: $71,882.15 Yardberry Landscape Anderson, Indiana Sagamore Pkwy Phase II: $3,096.50 Greenbush Median and Street Trees: $65,307.50 Beckenham Trail: $7,159.00 430 S. Roundabout: $94,622.00 Total Bid: $242,067.15 Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 30, 2016 Page 2 NEW BUSINESS Engineering Recommendation for Award-2016 Kossuth Street Tree Planting Project Leanne Wells, Urban Forester, presented to the Board and recommended approval of a Recommendation for Award for the 2016 Kossuth Street Tree Planting Project with Yardberry Landscape in the amount of $9,750.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Contract-2016 Kossuth Street Tree Planting Project Ms. Wells presented to the Board and recommended approval of a Contract for the 2016 Kossuth Street Tree Planting Project with Yardberry Landscape in the amount of $9,750.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-2016 Kossuth Street Tree Planting Project Ms. Wells presented to the Board and recommended approval of a Notice to Proceed for the 2016 Kossuth Street Tree Planting Project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion-2015 CDBG Sidewalk Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Certificate of Completion for the 2015 CDBG Sidewalk Replacement Project with CC&T Construction. The final amount is $547,388.10 and the warranty period begins on August 30, 2016. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Curb Replacement Project for 7th Street, 8th Street and Oaklawn Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the Curb Replacement Project for 7th Street, 8th Street and Oaklawn. The change order includes an addition of a drive approach, curb and gutter. The change order is a deduction in the amount of ($145.50) which brings the revised contract amount to $28,001.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-Curb Replacement Project for 7th Street, 8th Street and Oaklawn Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for the Curb Replacement Project for 7th Street, 8th Street and Oaklawn with the warranty period beginning on August 30, 2016. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Change Order #1-Myers and Riehle Plaza Pedestrian Bridges Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the Myers and Riehle Plaza Bridges for value engineering. The change order is a deduction in the amount of ($15,000.00) which brings the revised contract amount is $869,685.73. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety August 30, 2016 Page 3 Lafayette Housing Authority Amendment #3-2014 CDBG Agreement between City of Lafayette and Habitat for Humanity of Lafayette- Home Affordable Repair Program (HARP) Patrick Ringwald, Project Manager, presented to the Board and recommended approval of Amendment #3 for the 2014 CDBG Agreement between City of Lafayette and Habitat for Humanity of Lafayette-Home Affordable Repair Program (HARP). This amendment extends the contract to November 30, 2016. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between City of Lafayette and Food Finders Food Bank for the Food Resource and Education Center Improvements 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Food Finders Food Bank for the Food Resource and Education Center Improvements 2016- 2017. The amount of the agreement is $100,000.00 for a learning garden and landscape improvements. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA The Center @ Jenks Rest for the Senior Home Repair Program (SHARP) Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Tippecanoe County Council on Aging, Inc. DBS The Center @ Jenks Rest for the Senior Homes Repair Program (SHARP). The agreement is in the amount of $50,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter 2016- 2017. The agreement is in the amount of $9,454.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement between City of Lafayette and Lafayette Transitional Housing Center, Inc. for the Homeless Shelter Program 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Lafayette Transitional Housing Center, Inc. for the Homeless Shelter Program 2016-017. The agreement is in the amount of $33,214.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. President Henriott abstained. CDBG Agreement between City of Lafayette and Lafayette Urban Ministry for an Emergency Homeless Shelter 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Lafayette Urban Ministry for Emergency Homeless Shelter 2016-2017. The agreement is in the amount of $15,000.00. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 30, 2016 Page 4 CDBG Agreement between City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program 2016-2017. The agreement is in the amount of $9,454.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program in Lafayette 2016-2017 Mr. Ringwald presented to the Board and recommended approval of CDBG Agreement between City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program in Lafayette 2016-2017. The agreement is in the amount of $20,000.00. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $340,067.73. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Unite Community Outdoor Concert & Prayer (TEAMM) President Henriott presented to the Board and recommended approval of a Special Event Request for Unite Community Outdoor Concert & Prayer to be held on September 23, 2016 from 7:00pm until 9:00pm at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Sidewalk Chalk Festival President Henriott presented to the Board and recommended approval of a Special Event Request for Sidewalk Chalk Festival to be held September 7-11, 2016 from 11:00am until 5:00pm in downtown Lafayette. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Special Event Request-OUTFest Revised Request President Henriott stated that this item will be tabled until there is confirmation that the new “Good Neighbor” letter was sent out. Mr. Shriner moved to table this item. Mr. Childress seconded. Tabled. ANNOUNCEMENTS Mayor Roswarski announced that the City of Lafayette will be holding a meeting at Jefferson High School tonight at 6:30pm for public input on the new baseball stadium. Mayor Roswarski invited the public and the Board to attend. Time: 9:15 a.m. Board of Public Works and Safety August 30, 2016 Page 5 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://lafayette.in.gov/2085/7400/Weekly-Permit-Reports?activeLiveTab=widgets