Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 1, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 1, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the October 25, 2016 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Structure Demolition-1915 Congress Street and 1815 Morton Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Structure Demolition at 1915 Congress Street and 1815 Morton Street with Winstead Excavating in the amount of $27,296.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract- Structure Demolition-1915 Congress Street and 1815 Morton Street Mrs. Leshney presented to the Board and recommended approval of a Contract for the Structure Demolition at 1915 Congress Street and 1815 Morton Street with Winstead Excavating in the amount of $27,296.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Structure Demolition-1915 Congress Street and 1815 Morton Street Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Structure Demolition at 1915 Congress Street and 1815 Morton Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Change Order #3-2016 Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of Change Order #3 for the 2016 Curb, Sidewalk and Ramp Replacement Project with Dixon Construction. The change order is in the amount of $11,060.00 which brings the revised contract amount to $156,875.25. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 1, 2016 Page 2 Certificate of Completion-2016 Curb, Sidewalk and Ramp Replacement Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for the 2016 Curb, Sidewalk and Ramp Replacement. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Release of Covenant for Deed Restrictions-619 N. 9th Street Lafayette, Indiana Patrick Ringwald, Project Manager, presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 619 N. 9th Street Lafayette, Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Conflict of Interest Disclosure Statement-Wabash Center Mr. Ringwald presented to the Board a Conflict of Interest Disclosure Statement for Wabash Center. Mr. Ringwald read in the record the following: “Pursuant to the requirements of 24 CFR 92.356, the following potential or perceived conflict of interest disclosed: 1. Wabash Center has been awarded HOME Investment Funds (HOME) for renovation and construction of rental units. 2. John Albregts joined the Wabash Center Board of Directors in September 2014. 3. John’s brother had been a tenant of a HOME-assisted rental unit owned by Wabash Center since October 2013. 4. Mr. Albregts’ brother is charge the same rent rate as other tenants in the property and does not receive a financial benefit due to his participation on the board of Directors. 5. Mr. Albregts will recuse himself of any Board decision-making related to his brother. 6. 24 CFR 92.356 requires the public disclosure of any potential or perceived conflict of interest. 7. Public disclosure of the potential or perceived conflict will be made to the City of Lafayette Board of Works. 8. The Lafayette Housing Authority will submit this disclosure and request for an exception to HUD.” Legal Counsel Resolution 03-2016 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2017 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters Mike Jones, Controller, presented to the Board and recommended approval of Resolution 03-2016 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2017 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mr. Jones stated that participating in the program acts as an insurance policy against the price fluctuations. Mr. Jones explained the process and function of the bond bank. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety November 1, 2016 Page 3 Agreement with Arman Lodge #49-Fraternal Order of Police Mr. Chosnek presented to the Board and recommended approval of an Agreement with Arman Lodge #49 Fraternal Order of Police. Mr. Chosnek stated that the contract was negotiated between the City involving the Mayor, City Clerk, Controller, Legal and Police representatives. Mr. Chosnek stated that this 5-year contract does not have significant changes from the prior contract but it did clear up some issues and modify a few matters. The contract has been approved by the FOP. The contact runs January 1, 2016 through December 31, 2020. Mayor Roswarski stated that he appreciates the Police and Fire Departments and what they do for the community. Mayor Roswarski highlighted the changes made in the contract. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Agreement with City of Lafayette Employee Alliance (CLEA) President Henriott stated that this item will be tabled due to the lack of signatures from CLEA. Mrs. Murray moved to table. Mr. Shriner seconded. Tabled. Purchasing Declaration of Surplus Property-Fire Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department. The surplus property includes: This equipment will be listed on Property Room .com or disposed of locally 2- David Clark VOX Headsets with XTS adapters. 1- HP Plotter Model # 0277A Serial # DK5BU1100V 1- Scotsman Ice Machine 5 -MSA Thermal Imaging cameras. Serial #’s 1. 37388 2. 37383 3. 35295 4. 37387 5. 37384 1- MSA Apparatus Charger 4- MSA Base Chargers Mr. Morrissey stated that one Camera will be given to the Facilities department .The balance will be offered to other local fire Departments. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety November 1, 2016 Page 4 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,239,210.30. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Proclamation-Pancreatic Cancer Awareness Mayor Roswarski read the following proclamation: Pancreatic Cancer Awareness Whereas Pancreatic Cancer is a devastating disease affecting more than 53,070 Americans per year and that 41,780 will die within the first year; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Whereas Pancreatic Cancer is the fourth leading cause of cancer deaths. By 2020 they expect it to move up to the second leading cause of death and; Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the Public Good, we therefore proclaim November 2015 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Cathy Ferguson, Advocate for Pancreatic Cancer, talked about how both her husband and son have both died from pancreatic cancer. Mrs. Ferguson spoke about raising awareness for this important issue and encouraged everyone to help. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://lafayette.in.gov/2085/7400/Weekly-Permit-Reports?activeLiveTab=widgets