Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 15, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 15, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the November 1, 2016 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS REVISED Agreement with the City of Lafayette Employee Alliance (CLEA) Mr. Shriner moved to remove this item from the Table. Mr. Childress seconded. Removed. Mrs. Murray presented to the Board and recommended approval of the Revised Agreement with the City of Lafayette Employee Alliance (CLEA). Mrs. Murray stated that the revised contract has been signed by the CLEA officers and there was a revision. Mrs. Chosnek stated that agreement will run January 1, 2017 through December 31, 2020 and is significantly similar to the contract that is in place now. The revisions made to the current contract is that the Birthday Holiday can be taken in a 30 period surrounding the employee’s birthday as opposed to taking the holiday on their birthday. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Change Order #1-2016 CDBG Fall Planting Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the 2016 CDBG Fall Planting Project. The change order is in the amount of $2,186.83 to add two River Birch and two Tulip Poplar to the project. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Resolution 04-2016 A Resolution of the Lafayette Board of Works and Public Safety Approving the Alexander Ross Regulated Drain 2016 Master Plan Report Bob Foley, Engineering, presented to the Board and recommended approval of Resolution 04-2016 A Resolution of the Lafayette Board of Works and Public Safety Approving the Alexander Ross Regulated Drain 2016 Master Plan Report. Mr. Foley stated that there is a pocket of property that cannot be Board of Public Works and Safety November 15, 2016 Page 2 developed due to the drainage issues so the resolution faces those issues head on. Mr. Foley stated that this 350 acre property is located north of McCarty Lane with the Upper Berlowitz to the south of McCarty Lane. Dave Eichelberger, Christopher Burke Engineering, gave a short presentation to the Board about the plan for retention ponds, roads, trail system and utilities for the property. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Addendum #2-Utility Service Agreement for Avalon Bluff/Benjamin Crossing LLC Mr. Foley presented to the Board and recommended approval of Addendum #2 for the Utility Service Agreement for Avalon Bluff/Benjamin Crossing LLC. Mr. Foley stated that this area had approved construction plans back in 2004 but the developer went out of business therefore Tempest Homes picked up the project and continue with the project. The addendum sets the lot fees and the 10% down has already been paid. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Economic Development Change Order #12 & 13-Main Street Streetscape Phase I & II John Collier, Economic Development, presented to the Board and recommended approval of Change Order #12 & #13 for Main Street Streetscape Phase I & II. Change Order #12 includes additional construction and engineering for curb walls and seating area at the Lafayette Brewing Company and also modifications to the mid-block crossing. This change order adds $25,790.99 and 2 additional working days. Change Order #13 adds traps on connections to existing combined sewers, catch basin item and modifications of an inlet that includes sump and trap. This change order adds $5,021.03 and 3 additional working days. The amount of the combined change orders is $30,812.02 which brings the revised contract amount to $4,546,309.50 and changes the substantial completion date from November 22 to November 27, 2016 along with a final completion date from December 22 to December 27, 2016. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Historic Demolition Permit-703 Central Avenue Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 703 Central Avenue for a garage. The property is listed in the City of Lafayette Inventory of Historic Sites and Structures which contributes to the Highland Park National Registered Historic District. The request has been reviewed by Dan Keiser, Lafayette Historic Preservation Officer, stated in his report that the demolition would NOT adversely affect an historic district. Mr. Shriner moved to waive the 60 day waiting period. Mr. Childress seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Wabash Center 2016-2017 Project #1 South 19th Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Wabash Center 2016-2017 Project #1 South 19th Street. This agreement is for a project to be funded with 2016-2017 HOME Funds. It is for construction of an ADA accessible, energy efficient single-family home at 1408 S. 19th Street to be used as rental housing for clients of Wabash Center. The agreement is in the amount of $110,000.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 15, 2016 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,981,480.85. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Christmas Parade Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Christmas parade to be held on December 3, 2016 at 5:30pm. The street closure requested is from 11:00am-8:00pm and includes the Depot for the annual holiday lighting. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:24 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375