Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 14, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 14, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Ron Shriner and Dawn Ross. Absent: Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 7, 2017 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Sagamore Parkway Reconstruction Phase 3 Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Sagamore Parkway Reconstruction Phase 3 with Milestone Contractors in the amount of $12,588,401.55. The award is for the Base Bid, Alternate 1 Bid and Alternate 3 Bid. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract- Sagamore Parkway Reconstruction Phase 3 Mrs. Leshney presented to the Board and recommended approval of a Contract for the Sagamore Parkway Reconstruction Phase 3 with Milestone Contractors in the amount of $12,588,401.55. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Sagamore Parkway Reconstruction Phase 3 Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Sagamore Parkway Reconstruction Phase 3 that would start today, February 14, 2017. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Recommendation for Award-Haggerty Lane/Veterans Memorial Parkway Traffic Signal Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the Haggerty Lane and Veterans Memorial Parkway Traffic Signal with Morphey Construction in the amount of $172,482.00. The award is for the Base Bid and Alternate 2. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 14, 2017 Page 2 Contract- Haggerty Lane/Veterans Memorial Parkway Traffic Signal Mrs. Leshney presented to the Board and recommended approval of a Contract for the Haggerty Lane and Veterans Memorial Parkway Traffic Signal with Morphey Construction in the amount of $172,482.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Haggerty Lane/Veterans Memorial Parkway Traffic Signal Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Haggerty Lane and Veteran Memorial Parkway Traffic Signal that would start today, February 14, 2017. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Supplemental Agreement #2-Sagamore Parkway Reconstruction Phase 3 Mrs. Leshney presented to the Board and recommended approval of Supplemental Agreement #2 for Sagamore Parkway Reconstruction Phase 3 with Butler, Fairman & Seufert. There is a need to have a full-time staff watching the project and making sure that construction gets done properly, etc. This supplement covers construction inspection services and final adjustments made during the design phase. The right-of-way services for supplement #1 & #2 combined is $182,300.00 along with the construction/engineering services for supplement #2 is $1,112,464.00 for two (2) years of construction/observation. The total amount is not to exceed compensation by $1,124,719.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. General Services Agreement-Butler, Fairman & Seufert Mrs. Leshney presented to the Board and recommended approval of the 2017 General Services Agreement with Butler, Fairman & Seufert. The hourly rates are established and the engineering firm is used on an as-needed basis for surveying, analysis, small tasks orders, etc. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #1-Wabash Rover Promenade Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the Wabash River Promenade Project with Smock Fansler. The change order is in the amount of $32,125.00 which includes a change in scope and condition. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Contract-Brown Street Sewer Project Phase 2 Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract for the Brown Street Sewer Project Phase 2 with Bowen Engineering. The contract is in the amount of $12,094,365.00 and is comprised of the installation of over 4500 lineal feet of 72” and 84” sewer. The project is outlined in the City’s Long Term Control Plan as the next project to be constructed. The project runs in Brown Street from 3rd Street to Erie Street and along Erie Street to Union Street. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-Brown Street Sewer Project Phase 2 Board of Public Works and Safety February 14, 2017 Page 3 Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Brown Street Sewer Project Phase 2. The notice to proceed begins February 14, 2017 with the substantial completion by March 16, 2018 and final completion by June 30, 2018. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Economic Development Change Order #4-Streetscape Phase V John Collier, Assistant Director of Economic Development, presented to the Board and recommended approval of Change Order #4 for Streetscape Phase V for final quantity adjustments and 100 days of liquidated damages. The change order is a deduction in the amount of ($24,856.65) which brings the revised contract amount to $1,656,093.79. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Certificate of Completion-Streetscape Phase V Mr. Collier presented to the Board and recommended approval of a Certificate of Completion for Streetscape Phase V with Mid-States General & Mechanical Contracting Corp. The total and final amount for the work constructed under the contract is $1,656,093.79. The 12-month warranty period began on November 1, 2016. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Request for Payment-Streetscape Phase V President Henriott stated that this item is just a notice and no action needs to be taken on behalf of the Board. Parks Department Project Management Services with Kettelhut Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Project Management Services with Kettelhut Construction in the amount of $20,200.00. The contract includes project management services for Memorial Island Phase 2 Project. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Design and Construction Contract with Context Design Mrs. Laufman presented to the Board and recommended approval of the Design and Construction Contract with Context Design in the amount of $130,100.00. The contract includes the design of Area 1, 2 & 3 of the Memorial Island Phase 2 Project. Mrs. Laufman stated that bids will be due in June 2017 with work beginning in July 2017 through November 2017. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology that includes the following list: Board of Public Works and Safety February 14, 2017 Page 4 Brand Model Serial Qty Toshiba CTX100 27257 1 Toshiba CTX100 13949 1 Toshiba CTX100 27257 1 Toshiba CTX670 33858 1 Toshiba CTX670 31406 1 Toshiba CTX670 31401 1 Toshiba CTX670 31396 1 Toshiba CTX670 31395 1 Toshiba CTX100 19261 1 Toshiba CTX100 13960 1 Toshiba CTX100 25482 1 Toshiba CTX100 31093 1 Toshiba CTX100 27252 1 Toshiba CTX100 13237 1 Toshiba CTX100 27108 1 Toshiba CTX100 17839 1 Toshiba CTX100 25484 1 Toshiba CTX670 32649 1 Toshiba CTX670 31394 1 Toshiba CTX670 10092 1 Toshiba Handsets xxxxxx 375 Apple MacBook SW8841LJ11AX Apple MacBook W8841N8U1AX Dell Monitor GRNWX7287023F0VTI Dell PC 4VYLBD1 Acer Monitor CN-0KU789-71618-76G-CDSR APC UPS AB024424558 Dell Monitor CN-0CC280-71618-622-ALUX Dell PC 3Z1WRW1 Dell Monitor CN-0FP04F-72872-2C3-ARFM APC UPS 4B1336P50694 Dell PC 74PCK1 Citrix Netscaler 0DJ6022K40 Dell PC 2J6VDP1 Dell Monitor CN0GRNWX7287203F0PVI Canon Printer 500069153 HP Printer UND3F62087 Dell PC HMTBRL1 Dell Monitor CN-0GRNWX-72872-03F-0MGI Dell PC 84Q4CK1 Dell Monitor CN-0C730C-71623-884-7295 Cisco Power Supply PHI1612003R Cisco Access Point FTX1428P033 Sony Camera 5453ED685DCF First Data Credit card reader LT0000249279 Cisco LTE Router FTX180982LR Cisco LTE Router FTX180982LY Bell & Howell Scanner P13 20300006 Cisco LTE Router FTX180982L3 Board of Public Works and Safety February 14, 2017 Page 5 Cisco LTE Router FTX180982L8 Cisco LTE Router FTX180982KW HP Laser Printer USJN44149 HP iPaq 3CC85102VG HP iPaq 3CC85102WS HP iPaq 3CC85102VX Nobilis PC 1314105 Nobilis PC 1314106 Nobilis PC 1314107 Nobilis PC 1314108 Nobilis PC V2228AY1DC00002 Nobilis PC V2228AY1DC00003 Nobilis PC V2228AY1DC00004 Pentax Printer 051010931 Pentax Printer 051005571 RCA TV 144517613 Phillips TV Mr. Morrissey stated that the phone equipment is out of service and has served its useful life. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $450,529.36. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board for the approval of the Sagamore Parkway Reconstruction Phase 3 Project, Haggerty Veterans Memorial Parkway Traffic Signal Project, the Brown Street Sewer Project Phase 2 and the Memorial Island Phase 2 Project. The Mayor talked about the benefits for the community and industries that will come from all of these upcoming projects. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375