Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 21, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 21, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress and Dawn Ross. Absent: Cindy Murray and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the March 14, 2017 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Economic Development Change Order #16-Main Street Streetscape Phase I & II John Collier, Economic Development, presented to the Board and recommended approval of Change Order #16 for Main Street Streetscape Phase I & II. The change order is in the amount of $43,455.47 and includes additional construction and engineering to address the void/basement under the sidewalk of the building at 226 N. 6th Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Change Order #17-Main Street Streetscape Phase I & II Mr. Collier presented to the Board and recommended approval of Change Order #17 for Main Street Streetscape Phase I & II. The change order is in the amount of $870.00 and includes additional construction work to grind heaved sidewalks in areas surrounding the project area to reduce tripping hazards. This change order brings the revised contract amount to $4,638,638.89. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,413,891.44. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Bike to Work Day Board of Public Works and Safety March 21, 2017 Page 2 President Henriott presented to the Board and recommended approval of a Special Event Request for Bike to Work Day to be held on May 19, 2017 from 8:00am-10:00am at the John T. Myers Bridge. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Jeff HS Grand March/After Prom President Henriott stated that the Board has additional questions and concerns that need to be addressed. Mr. Childress moved to table this item. Mrs. Ross seconded. Tabled. Proclamation-Severe Weather and Flood Preparedness Week Mayor Roswarski read the following proclamation: Severe Weather and Flood Preparedness Week March 19th-25th, 2017 WHEREAS: The months of March through June present the highest risk for severe thunderstorms and tornadoes to strike Tippecanoe County; and WHEREAS: Tippecanoe County is located within the nation’s “Tornado Belt”, becoming a prime target for devastating tornado outbreaks and other types of severe weather; and WHEREAS: A statewide tornado warning exercise will be held on March 21, 2017 at 10:10AM and 7:35 PM EDT for the purpose of testing communications systems, equipment and procedures; and WHEREAS: During this week, the Tippecanoe County Emergency Management is emphasizing its safety procedures involving tornado activity NOW, THEREFORE, We, the undersigned, do hereby proclaim the week of March 19th through March 25th, 2017 as SEVERE WEATHER AND FLOOD PREPAREDNESS WEEK In Tippecanoe County and encourage all citizens to become aware of tornado danger signs, and to learn how to safeguard the lives of their families, friends, and citizenry in the event of severe weather activity in our area. Time: 9:07 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375