Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 14, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 14, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 7, 2017 regular meeting. Mrs. Murray seconded. Passed. OLD BUSINESS Historic Demolition Permit-1105 N. 18th Street (Tabled 3/7/17) Mr. Childress moved to remove this item from the Table. Mrs. Ross seconded. Removed. Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Historic Demolition Permit for 1105 N. 18th Street. Mr. Carson recommended upholding the 60-day waiting period. Mrs. Ross moved for approval of upholding the 60-day waiting period. Mrs. Murray seconded. Passed. NEW BUSINESS Purchasing Declaration of Worthless Property-Clerk’s Office Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Clerk’s Office that includes an IBM Wheelwriter 70 Series II Typewriter, S/N: 11-0007924. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Declaration of Worthless Property-WPCD Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for WPCD that includes an extensive list of inventory that is no longer being used. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-WPCD Board of Public Works and Safety March 14, 2017 Page 2 Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for WPCD that includes bearing cups, seals and rings. These parts will be exchanged for upgrade on mixers at the WPCD Lab. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Declaration of Surplus Property- Fire Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a Bullard T3 MAX Serial #37385, #35308, #37386 and #35295. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Economic Development Recommendation for Rejection-221 N. 4th Street Fire Service Line Mr. Carson presented to the Board and recommended approval of a Recommendation for Rejection of the 221 N. 4th Street Fire Service Line Quotes. Mr. Carson stated that the quote came in higher than the Engineer’s estimate so Mr. Carson is requesting that the quote be rejected. Mr. Shriner moved for approval of the rejection. Mr. Childress seconded. Passed. Engineering Change Order #7-Sagamore Parkway Reconstruction Phase II Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #7 for the Sagamore Parkway Reconstruction Phase II. This change order is in the amount of $15,303.35 which includes electrical enclosures, additional amplifiers and wiring. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Recommendation for Award-Wabash River Promenade (Helical Piers for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the Wabash River Promenade (Helical Piers for Connection Ramp). There is a section of walkway between the Marq Building and the Wabash River Promenade Project that is funded by WREC that was not able to be funded through the grant. The City received quotes on the Helical Piers. The recommendation of award is being awarded to Smock Fansler Corp in the amount of $4,908.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract-Wabash River Promenade (Helical Piers for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Contract for the Wabash River Promenade (Helical Piers for Connection Ramp) with Smock Fansler Corp in the amount of $4,908.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Wabash River Promenade (Helical Piers for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Wabash River Promenade (Helical Piers for Connection Ramp). Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety March 14, 2017 Page 3 Recommendation for Award-Wabash River Promenade (Steel Support for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the Wabash River Promenade (Steel Support for Connection Ramp) to Indiana Steel Fabrication in the amount of $25,500.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract-Wabash River Promenade (Steel Support for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Contract for the Wabash River Promenade (Steel Supports for Connection Ramp) with Indiana Steel Fabrication in the amount of $25,500.00. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-Wabash River Promenade (Steel Support for Connection Ramp) Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Wabash River Promenade (Steel Supports for Connection Ramp). Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Legal Counsel Resolution 02-2017 A Resolution of the Lafayette Board of Works and Public Safety to Offer Certain Real Estate for Sale to an Abutting Landowner Mr. Chosnek presented to the Board and recommended approval of Resolution 02-2017 A Resolution of the Lafayette Board of Works and Public Safety to Offer Certain Real Estate to an Abutting Landowner. Mr. Chosnek stated that the City obtained .08 acres tract of surplus property and is not needed by the City for right of way. This property is potentially useful to any abutting property owners. Because the property is assessed for less than $6,000.00 the City does not need a full appraisal. The market analysis indicates a value of about $2,500.00. The City intends to offer it the abutting property owners pursuant to the statute for $3,000.00 which includes attorney fees etc. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Police Department Retirement Announcement of K-9 Officer Tommy Dave Payne, Deputy Police Chief, presented to the Board and recommended approval of a Transfer Agreement for K-9 Officer Tommy. K-9 Tommy is retiring and will have ownership transferred to Sergeant Ron Dombkowski without reimbursement or compensation. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $675,517.57. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 14, 2017 Page 4 MISCELLANEOUS Proclamation-Earth Hour Mayor Roswarski read the following proclamation: EARTH HOUR PROCLAMATION WHEREAS, Earth Hour, organized by the World Wildlife Fund, is a global initiative that encourages individuals, businesses and governments around the world to turn off all non-essential lights for one hour on Saturday, March 25, 2017 between 8:30 and 9:30pm; and WHEREAS, the goal of Earth Hour is to demonstrate that individual action on a mass scale can help positively impact our planet; and WHEREAS, climate change impacts in Indiana are expected to increase heavy rainfall and dangerous flooding, threatening homes, businesses and utilities and disrupting roadways. Heavy rains also contribute to accelerated topsoil erosion, which can hinder agricultural yields. Furthermore, more frequent severe precipitation and greater transpiration from crops have exacerbated the survival and spread of many unwanted pests and pathogens; and WHEREAS, led by the World Wildlife Fund, hundreds of millions of people across 178 countries celebrated Earth Hour in 2016, with lights going out in some of the world’s most famous man-made marvels and natural wonders. Sydney’s Opera House (Sydney), Big Ben and the Houses of Parliament (London), the Tokyo Tower (Tokyo), the Empire State Building (New York), Marina Bay Sands Hotel (Singapore) and the Eiffel Tower (Paris) and many more global icons stood in darkness as a powerful symbol of landmark environmental action; and WHEREAS, City of Lafayette government will strive to turn off all non-essential lighting during Earth Hour; NOW, THEREFORE, I, Tony Roswarski, Mayor of Lafayette, do hereby proclaim the hour between 8:30 and 9:30 pm on the 25th day of March, 2017, to be Earth Hour. I encourage all City of Lafayette residents to make a global statement of concern about climate change and to demonstrate commitment to finding solutions by turning off all non-essential lights during this time period. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375