Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 20, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 20, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress and Dawn Ross. Absent: Ron Shriner and Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 13, 2017 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Memorial Island, Phase 2 This being the time set to open bids for Memorial Island Phase 2, the following bids were received and opened: Heartland Excavating Lafayette, Indiana Base Bid: $689,455.00 J.R. Kelly Company Lafayette, Indiana Base Bid: $628,000.00 Smock Fansler Corporation Indianapolis, Indiana Base Bid: $750,000.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT 24th, 25th, and Knight Street Curb, Sidewalk and Ramp Replacement Project President Henriott stated that this item will remain under advisement. Board of Public Works and Safety June 20, 2017 Page 2 NEW BUSINESS Engineering Recommendation for Award- South Street & Columbia Street Resurfacing Project 2017 Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the South Street & Columbia Street Resurfacing Project 2017. The apparent low bidder was Midwest Paving however in reviewing the bids it was discovered that the apparent low bidder did not have the required prequalification certificate from INDOT in order for the City to contract the company. Therefore review of the remaining bids showed that Milestone Contractors was the second lowest bidder. Milestone’s bid was in order and is recommended the award in the amount of $2,045,000.00 which includes the base bid and alternate. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Economic Development Permanent Supportive Housing Rental Assistance Contract Adam Murphy, Economic Development, presented to the Board and recommended approval of a Permanent Supportive Housing Assistance Contract. The contract will provide continuance of rental assistance for 28 persons who are certified as chronically homeless with a co-existing disability. The contract is in the amount of $227,808.00 in rental assistance and an additional $12,220.00 for administrative funding. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Professional Services Agreement with Kettelhut Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Profession Services Agreement with Kettelhut. The contract is for professional construction management services for sidewalk replacement and repair at the Lafayette Life Building. The contract is not to exceed $5,000.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Amendment #1-2016 CDBG Agreement between City of Lafayette and Food Finders Food Bank-Food Resource and Education Center Improvements Patrick Ringwald, Project Manager, presented to the Board and recommended approval of Amendment #1 for the 2016 CDBG Agreement between City of Lafayette and Food Finders Food Bank-Food Resource and Education Center Improvements. The current agreement has a project completion date of June 30, 2017. This amendment will provide as extension of the contract to August 31, 2017. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,666,920.92. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 20, 2017 Page 3 MISCELLANEOUS Special Event Request-Stars and Stripes President Henriott presented to the Board and recommended approval of a Special Event Request for Stars and Stripes to be held on July 4th, 2017 from 12:00noon-12:00am at Riehle Plaza, John T. Myers Bridge and Big 4 Depot-Community Room. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Walk for Freedom President Henriott resented to the Board and recommended approval of a Special Event Request for the Walk for Freedom to be held on October 14, 2017 from 9:00am-11:00am at Riehle Plaza and the John T. Myers Bridge. President Henriott stated that this will be approved based on receiving the updated insurance certificate. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Broken Chains Biker Ministries Neighborhood Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Broken Chains Biker Ministries Neighborhood Block Party to be held on August 19, 2017 from 6:00pm- 9:00pm in the Lincoln and Hartford Neighborhoods. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Banner Request-Carry the Torch President Henriott presented to the Board and recommended approval of a Banner Request for Carry the Torch. The banner will be hung on Main Street from September 19-October 3, 2017. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Banner Request-Riverfest 2017 President Henriott presented to the Board and recommended approval of a Banner Request for Riverfest 2017. The banner will be hung on Main Street and Columbia Street from June 27-July 11, 2017. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375