Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 22, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 22, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Norm Childress, Cindy Murray, Dawn Ross and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the August 15, 2017 regular meeting. Mrs. Ross seconded. Passed. BID OPENING 2017 Pavement Markings This being the time set to open bids for 2017 Pavement Markings, the following bids were received and opened: Roadsafe Traffic Systems, Inc Lafayette, Indiana Base Bid: $146,069.19 Indiana Sign & Barricade, Inc Indianapolis, Indiana Base Bid: $234,443.91 Gridlock Traffic Systems, Inc Indianapolis, Indiana Base Bid: $374,092.25 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. QUOTE OPENING Greenbush CSO Storage Tank Project This being the time set to open quotes for Greenbush CSO Storage Tank Project, the following quote was received and opened: Board of Public Works and Safety August 22, 2017 Page 2 Bowen Engineering Indianapolis, Indiana Quotes: $23,100,932.00 Mrs. Ross moved to take the quote under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid) Bob Foley, Engineering, presented to the Board and recommended approval of a Recommendation for Award for the 24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid) with Heartland Excavating in the amount of $95,782.53. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Contract-24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid) Mr. Foley presented to the Board and recommended approval of a Contract for 24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid) with Heartland Excavating in the amount of 95,782.53. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid) Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the 24th, 25th and Knight Street Curb, Sidewalk and Ramp Replacement Project (Re-Bid). Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Permission to Advertise-Structure Demolition at 615 Wabash Avenue and 1327 Columbia Street Mark Gick, Building Commissioner, presented to the Board and recommended approval of a Permission to Advertise the Structure Demolition at 615 Wabash Avenue and 1327 Columbia Street. Mr. Gick stated that both properties had a fire and has been through the Lafayette Housing Authority. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Amendment #1-Sagamore Parkway Reconstruction, Phase I Mr. Foley presented to the Board and recommended approval of Amendment #1 for the Sagamore Parkway Reconstruction Phase I with American Structurepoint in the amount of $19,107.39 along with an increase of time to extend the schedule 8 weeks. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Fire Department Supplemental Fire Contract for the Furnishing of Fire Protection and Emergency Services to the Unincorporated Area of Fairfield Township Board of Public Works and Safety August 22, 2017 Page 3 Chief Richard Doyle presented to the Board and recommended approval of a Supplemental Fire Contract for the Furnishing of Fire Protection and Emergency Services to the Unincorporated Area of Fairfield Township in the amount of $100,000.00. Chief Doyle gave a brief description of what the funding would be used for. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Economic Development Kettelhut Contract-515 Columbia Building Repairs Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Kettelhut Contract for the 515 Columbia Building Repairs in the amount of $19,289.00, Mr. Carson stated that the contract sis for window repair and rehabilitation, exterior painting, exterior tuck-pointing and water proofing. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Amendment #1-Construction Services for Greenbush CSO Storage Tank Project with Greeley & Hansen Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for Construction Services for Greenbush CSO Storage Tank Project with Greeley & Hansen in the amount not-to-exceed $1,270,300.00. Mr. Talley gave a description of what the project entails and how it comes together with other sewer projects that are currently being worked on and projects in the future. Tim Healy, Greeley & Hansen, spoke about the project details and the community impact this project will have. Mayor Roswarski thanks Mr. Talley and his team for their efforts and continued progress with the Long Term Control Plan. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Agreement with Greeley & Hansen for Williams Street Sewer Project Mr. Talley presented to the Board and recommended approval of an Agreement with Greeley & Hansen for Williams Street Sewer Project in the amount not-to-exceed $406,300.00. Mr. Talley stated that due to substantial value engineering cost savings on the Greenbush CSO Tank Project, the project is now able to be completed early and under the current bond issuance and rates. The primary components of this contract include preliminary design, final design and construction office services. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,427,523.51. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Fill the Boot Chris Conklin, Lafayette Fire, presented to the Board and recommended approval of a Special Event Request for the Fill the Boot to be held on September 8-10, 2017 from 8:00am-8:00pm at all Lafayette Board of Public Works and Safety August 22, 2017 Page 4 Fire Stations. Mr. Conklin stated that they raised $36,000.00 in 2016. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Lunch in the Park (September) Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Lunch in the Park-September to be held on September 8, 2017 from 10:30am-2:00pm at Riehle Plaza. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:26 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375