Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 24, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 24, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott and Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. Mr. Childress called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the October 17, 2017 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Change Order #8-Sagamore Parkway Reconstruction, Phase 2 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #8 for the Sagamore Parkway Reconstruction, Phase 2. Mr. Grenard stated that the change order includes a close out of each individual pay item. The change order is a decrease in the amount of $366,940.26 which brings the revised contract amount to $10,848,969.47. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Change Order #9-Sagamore Parkway Reconstruction, Phase 2 Mr. Grenard presented to the Board and recommended approval of Change Order #9 for the Sagamore Parkway Reconstruction, Phase 2. Mr. Grenard stated that the change order is for a single vehicle crash near the intersection of Sagamore Parkway and Union Street. The change order will pay for the costs in repairing the damage from the crash. Mr. Grenard stated that once the insurance company reimburses us, the money will be returned to the account. The change order is an increase in the amount of $55,735.17 which brings the revised contract amount to $10,904,704.64. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Lafayette Housing Authority CDBG Agreement between the City of Lafayette and Big Brothers Big Sisters of Greater Lafayette for a Youth Mentoring Program Year 2017 Patrick Ringwald, Project Manager, presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Big Brothers Big Sisters of Greater Lafayette for a Youth Mentoring Program Year 2017. The grant is in the amount of $7,822.00 and will fund the Youth Board of Public Works and Safety October 24, 2017 Page 2 Mentoring Program. Mr. Ringwald stated that this program is newly funded by this grant. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement between the City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter Program Year 2017. The grant is in the amount of $8,036.00 which will help provide shelter, food, transportation and case management services to local families. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and Food Finders Food Bank, Inc for the Senior Grocery Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Food Finders Food Bank, Inc for the Senior Grocery Program Year 2017. The grant is in the amount of $3,746.00 which will fund monthly deliveries of staple items to area seniors struggling with hunger. Mr. Ringwald stated that this program is newly funded by this grant. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement between the City of Lafayette and LTHC Homeless Services Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and LTHC Homeless Services. The grant is in the amount of $28,232.00 which will fund services for those that are homeless or at risk of becoming homeless. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for an Emergency Homeless Shelter Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for an Emergency Homeless Shelter Program Year 2017. The grant is in the amount of $11,250.00 which will provide short-term overnight shelter, meals and showers to homeless adults. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement between the City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program in Lafayette Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Wabash Center, Inc. for Case Management Services for the Shelter Plus Care Program in Lafayette Program Year 2017. The grant is in the amount of $15,000.00 which will provide permanent supportive housing. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Board of Public Works and Safety October 24, 2017 Page 3 Program Year 2017. The grant is in the amount of $8,036.00 which will fund the operating expenses for the program which serves victims of domestic violence and their children. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA the Center @ Jenks Rest for the Meals on Wheels Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA the Center @ Jenks Rest for the Meals on Wheels Program Year 2017. The grant is in the amount of $5,000.00 which will fund the Meal on Wheels Program. Mr. Ringwald stated that this program is newly funded by this grant. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA the Center @ Jenks Rest for the Senior Home Repair Program Year 2017 Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA the Center @ Jenks Rest for the Senior Home Repair Program Year 2017. The grant is in the amount of $50,000.00 which will provide home repair assistance to income qualified adults. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Police Department Declaration of Surplus Property-Police Deputy Police Chief Dave Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes 68 iPhone 64GB devices. Deputy Chief Payne stated that they will be selling these phones to defray the cost of upgrading. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Agreement between the City of Lafayette and Wessler Engineering-Valley Street Drainage Improvements Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of an Agreement between the City of Lafayette and Wessler Engineering for Valley Street Drainage Improvements Project. The contract is not-to-exceed the amount of $97,600.00. The contract will address the flooding and erosion issues along Valley Street from Kossuth Street to South Street. The anticipated schedule for the design portion of the project will be by March 2018 with construction to follow in the spring 2018. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $1,433,263.69. Mr. Childress asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety October 24, 2017 Page 4 MISCELLANEOUS Special Event Request-Veterans Day Ceremony Mr. Childress presented to the Board and recommended approval of a Special Event Request for Veterans Day Events to be held on Saturday, November 11, 2017 from 10:00am to 12:30pm in the Big 4 Depot/Community Room. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Mayor Roswarski announced to the Board the retirement of Deputy Chief Dave Payne effective October 25, 2017. Deputy Chief Payne will be continuing his career with the City of Lafayette as the new Purchasing Manager on October 26, 2017. Mayor Roswarski remarked on Deputy Chief Payne’s commitment, professionalism and leadership with the Police Department. The Mayor thanked Deputy Chief Payne for his hard work and looks forward to working with him in this new capacity. Deputy Chief Payne briefly spoke about his enthusiasm working within the Lafayette Police Department for the last 32 years and the leaders that have come out of that department over the decades. Deputy Chief Payne stated that he looks forward to continued opportunities with the City of Lafayette and working as a support role for all of the City departments. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Norm Childress s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375