Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 12, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 12, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the December 5, 2017 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Local Roads and Bridges Matching Grant Agreement Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of the Local Roads and Bridges Matching Grant Agreement with INDOT. This agreement is for the Community Crossing Grant in the amount of $100,000.00 which allows INDOT to reimburse the City of Lafayette 50% of up to $200,000.00 worth of work. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Economic Development Change Order #25-Main Street Streetscape Phase I & II John Collier, Economic Development, presented to the Board and recommended approval of Change Order #25 for Main Street Streetscape Phase I & II. The change order is a credit in the amount of ($83,740.21) which reflects final quantities. The revised contract is in the amount of $4,702,988.99. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion-Main Street Streetscape Phase I & II Mr. Collier presented to the Board and recommended approval of a Certificate of Completion for Main Street Streetscape Phase I & II. Mr. Collier stated that the warranty period began on July 19, 2017 with the final completion date of November 2018 for the landscaping portion. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 12, 2017 Page 2 Supplemental Agreement #2-Bicycle Pedestrian Safety Education and Awareness Program Margy Deverall, Economic Development, presented to the Board and recommended approval of Supplement Agreement #2 for the Bicycle Pedestrian Safety Education and Awareness Program with Butler, Fairman & Seufert. Mrs. Deverall stated that this agreement is in the amount of $37,500.00 for the implementation phase. The $37,500 is divided between INDOT ($30,000.00), City of Lafayette ($2,500.00), City of West Lafayette ($2,500.00) and Tippecanoe County ($2,500.00). Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Parks Department Change Order #2-Memorial Island Phase 2 Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #2 for the Memorial Island Phase 2 Project. The change order is in the amount of $24,929.00 for soil remediation at Rush Pavilion. The revised contract is in the amount of $667,694.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mr. Childress brought to Mrs. Laufman’s attention that a line item in the change order was marked out. Mrs. Laufman stated that she would look into it and report back to the Board. Purchasing Declaration of Worthless Property-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department. The worthless items include the following: Item and Serial Number: 1. One Nokia D70 digital camera 3289083 2. One Konka television QO-942K9020534 3. Symbol Palm Computing Device U330643 4. Sato CX Series Label Printer 2300247 5. One iPad 64GB DLXGFDY6DFJ0 Mr. Payne stated that the items will be destroyed or recycled. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus -Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department. The surplus items include the following: Item and Serial Number: Three iPad Air 128GB DMPLT7K7FK13 DMPLQ4F5FK13 DLXM40WZFK13 One iPad 32GB DLXH74T9DNQT One iPhone 6S 64GB F71QF5XDGRY9 Board of Public Works and Safety December 12, 2017 Page 3 Mr. Payne stated that these items will be sold. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $3,335,809.93. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Mrs. Deverall announced that the Bike/Pedestrian Advisory Committee will be putting out a survey/application for new members for the committee. The Mayor chooses the members from the list that is submitted. The committee members meet four (4) times per year minimum. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375