Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 9, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 9, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 19, 2017 regular meeting. Mrs. Ross seconded. Passed. ELECTION OF OFFICERS Mrs. Murray moved to nominate Gary Henriott as 2018 Board of Public Works and Safety President. Mrs. Ross seconded. Motion Carried. NEW BUSINESS Engineering Subdivision Variance-Koinonia Ridge Subdivision Bob Foley, Engineering, presented to the Board and recommended approval of a Subdivision Variance for Koinonia Ridge Subdivision. Mr. Foley stated that this is for 7 lots for Habitat for Humanity located at Walker Lane/Powderhouse Lane area. Mr. Foley recommended approval of Variance #1-to waive the required installation of curb and gutter along the north side of Walker Lane. Mr. Foley recommended approval of Variance #2-to waive the required right-of-way dedication of five (5) additional feet along the north side of Walker Lane’s current 20-ft half-width right-of-way. Mr. Foley recommended approval of Variance #3-tp waive the required installation of four (4) additional feet of pavement to Walker Lane’s current 9-ft half-width pavement. Mr. Foley stated that Variance #4 was not a requirement in the first place so it needs no action. Mr. Foley recommended approval of Variance #5-to reduce the required grassed median strip width between the sidewalk and curb from 2-ft to 1-ft along Powderhouse Lane frontage. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Economic Development Historic Demolition Permit-1007 Main Street John Collier, Economic Development, presented to the Board and recommendation approval of a Historic Demolition Permit for 1007 Main Street. Mr. Collier stated that the Historic Preservation Commission Board of Public Works and Safety January 9, 2018 Page 2 reviewed and approved this demolition and recommended upholding the 60-day waiting period. Mrs. Ross moved to uphold the 60-day waiting period. Mr. Childress seconded. Passed. Lafayette Housing Authority CDBG Agreement between the City of Lafayette and Bauer Family Resources for the Romney Meadows Preschool Building Renovations Program Year 2017 Patrick Ringwald, Project Manager, presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and Bauer Family Resources for the Romney Meadows Preschool Building Renovations Program Year 2017. Mr. Ringwald stated that this project is for the renovations of a free standing building which will be used to provide a high quality pre-school program and neighborhood center to low income families and children living in the complex. The grant for the program is in the amount of $80,000.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-314 N. 18th Street, Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 314 N. 18th Street, Lafayette. Mrs. Oakley stated this release is to clear title for transfer to a new Habitat family. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-314 N. 18th Street, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 314 N. 18th Street, Lafayette. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-8929 Prairie Street, Stockwell Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 8929 Prairie Street, Stockwell Indiana. Mrs. Oakley stated that this household has satisfied the 10-year period of affordability. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-8933 Prairie Street, Stockwell Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 8933 Prairie Street, Stockwell Indiana. Mrs. Oakley stated that this household has satisfied the 10-year period of affordability. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Purchasing Trade-In Vehicle Authorization-Street Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Trade-In Vehicle Authorization for the Street Department. Mr. Payne stated that the Street Department is purchasing a new dump truck and is requesting authorization to trade-in a 1998 International Dump Truck Board of Public Works and Safety January 9, 2018 Page 3 and 2000 International Dump Truck during the vehicle purchase. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals & Hydrochloric Acid Mr. Payne presented to the Board and recommended approval of a Permission to Advertise for Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Permission to Participate-City of West Lafayette Mr. Payne presented to the Board and recommended approval of a Permission to Participate with City of West Lafayette. The Wastewater Treatment Utility Department of the City of West Lafayette utilizes certain chemicals also used by Lafayette Renew. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Industrial User Permit-Oerlikon Fairfield Brian Beeler, Lafayette Renew, presented to the Board and recommended approval of an Industrial User Permit for Oerlikon Fairfield which was formally permitted under Fairfield Manufacturing. Mr. Beeler stated that this is a 4-year permit renewal with the pre-treatment program as a Significant Industrial User. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $16,158,117.64. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Revised Special Event Request Application Mrs. Murray presented to the Board and recommended approval of the Revised Special Event Request Application to include changes in the fees for rentals of the Parks Department amenities. Mrs. Murray noted that there are no language changes to the application/agreement. Mr. Childress moved to reaffirm the document and the new fees. Mrs. Ross seconded. Passed. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety January 9, 2018 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375