Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 17, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 17, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the April 10, 2018 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Breckenridge Street Reconstruction and Crosser Sports Complex Parking Lot Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Breckenridge Street Reconstruction and Crosser Sports Complex Parking Lot with Milestone Contractors in the amount of $697,000.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Lafayette Renew Contract-Valley Street Drainage Improvement Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Valley Street Drainage Improvement Project with Bowen Engineering with a Guaranteed Maximum Price of $3,491,900.00. The major components of the project include stormwater detention & conveyance, watermain replacement and roadway & curb replacement. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Valley Street Drainage Improvement Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Valley Street Drainage Improvement Project. The Substantial completion date of November 30, 2018, Final Completion Date of December 31, 2018 with work beginning on April 30, 2018. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 17, 2018 Page 2 Contract for Construction Administration Services-Valley Street Drainage Improvement Project Mr. Talley presented to the Board and recommended approval of a Contract for Construction Administration Services for the Valley Street Drainage Improvement Project with Wessler Engineering in the amount not to exceed $145,600.00. Wessler Engineering will be involved with design questions, requests for information and final as build information. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract for Observational Services-Valley Street Drainage Improvement Project Mr. Talley presented to the Board and recommended approval of a Contract for Observational Services for Valley Street Drainage Improvement Project with Christopher Burke Engineering in the amount not to exceed $149,950.00. The scope of this contract will include project initiation/pre-construction, field reports, records and daily work sheets along with project close-out. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Vehicle Trade Authorization-Parks Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Vehicle Trade Authorization for the Parks Department that includes a 2002 Chrysler Voyager Van VIN#1C4GJ25372B639686 with a trade value of $1,400.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $5,013,943.27. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANOUS Special Event Request- Homeward Bound Walk Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Homeward Bound Walk to be held on April 22, 2018 from 11:00am-3:00pm in Columbian Park. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Lafayette Farmers Markets Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Lafayette Farmers Markets to be held every Saturday from May to October along with an additional two (2) days on April 21 and November 17, 2018 in downtown Lafayette. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Parker Graduation Party Board of Public Works and Safety April 17, 2018 Page 3 Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Parker Graduation Party to be held on June 3, 2018 from 8:00am-10:00pm at the Big Four Depot-Community Room. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Taxi Cab Permits Police Chief, Patrick Flannelly, presented to the Board and recommended approval of taxi cabs for Trevor A. Martin, Chad W. Spencer and Lorena Navarrete. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375