Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 29, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 29, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 22, 2019 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Lafayette Fire Station #5 HVAC Project (re-bid) President Henriott stated that this item will remain under advisement. NEW BUSINESS Lafayette Renew Recommendation for Award-North Street Reconstruction, Phase II Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the North Street Reconstruction Phase II with Rieth-Riley Construction in the amount of $1,969,379.30. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract-North Street Reconstruction, Phase II Mr. Talley presented to the Board and recommended approval of a Contract for the North Street Reconstruction Phase II with Rieth-Riley Construction in the amount of $1,969,379.30. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-North Street Reconstruction, Phase II Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the North Street Reconstruction Phase II to start today. The substantial completion date is August 1, 2019 and a final completion date is August 30, 2019. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety January 29, 2019 Page 2 North Street Reconstruction Phase II-Construction Inspection and Administrative Services Contract Mr. Talley presented to the Board and recommended approval of a North Street Reconstruction Phase II Construction Inspection and Administrative Services Contract with V3 Companies, formally Williams Creek Consulting. The contract is in the amount of not-to-exceed $175,700.00 for construction related inspection and oversight with the City providing inspection on a part time basis. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Engineering Agreement for Professional Services for Next Level Trails Grant Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of an Agreement for Professional Services for the Next Level Trails Grant with Indiana Department of Natural Resources (DNA) and Short Elliot Hendrickson, Inc. The agreement is in the amount of $14,900.00 and is for preparation of the application of the grant along with determining and developing preliminary scope and limits of the project. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Economic Development Historic Demolition Permit-300 N. 5th Street John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 300 N. 5th Street. This permit is to demolish only the small, one-story portion of the building near the loading dock on the rear portion of the building. The request has been review by Dann Keiser, Lafayette Historic Preservation Officer, who determined that the demolition of the structure would adversely affect the national historic district and would be a loss of historic resources. The recommendation is to uphold the 60-day waiting period. Mrs. Moulton moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $464,362.17. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-McAllister Center Father/Daughter Dance Emily Butler, McAllister Center, presented to the Board and recommended approval of a Special Event Request for the McAllister Center for the Father/Daughter Dance and Carriage Rides to be held on February 16, 2019 from 5:00pm-9:00pm. The carriage rides will be on the streets surrounding McAllister Center. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Revised Special Event User Application and Agreement Mrs. Murray presented to the Board and recommended approval of a Revised Special Event User Application and Agreement. The changes reflect the change in Depot/Plaza/Bridge rental responsibly Board of Public Works and Safety January 29, 2019 Page 3 from the Parks Department to the Facilities Department. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375