Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 26, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 26, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Amy Moulton. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 19, 2019 regular meeting. Mrs. Moulton seconded. Passed. NEW BUSINESS Purchasing Recommendation for Award- Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid Dave Payne, Purchasing Manager, presented to the Board and recommended approval of Recommendation for Award for the Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid for JCI Jones Chemical and Brenntag Mid-South. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Engineering Recommendation for Award- Haggerty Lane Resurfacing and Widening Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for Haggerty Lane Resurfacing and Widening with Milestone Contractors in the amount of $2,103,925.00. This award includes the Base Bid, Alternate #1, Alternate #3 and Unit Prices. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract- Haggerty Lane Resurfacing and Widening Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for Haggerty Lane Resurfacing and Widening with Milestone Contractors in the amount of $2,103,925.00. This contract includes the Base Bid, Alternate #1, Alternate #3 and Unit Prices. Mr. Grenard stated that they will not be accepting Alternate #2. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety February 26, 2019 Page 2 Notice to Proceed- Haggerty Lane Resurfacing and Widening Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Haggerty Lane Resurfacing and Widening to begin effective immediately. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. LPA Contract with INDOT for Concord Road Trail Lighting Mr. Grenard presented to the Board and recommended approval of an LPA Contract with INDOT for the Concord Road Trail Lighting with the use of federal funds. The lighting will be located on Concord Road between Maple Point Drive and Veteran’s Memorial Parkway. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Loeb Baseball Stadium Mr. Grenard presented to the Board and recommended approval of a Permission to Advertise the Loeb Stadium Project. The publications are set to run on March 8 and March 15, 2019 with the bid opening on April 9, 2019. Mr. Grenard stated that construction will not begin until after the last baseball game of the 2019 season. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-Sagamore Parkway Phase II Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for Sagamore Parkway Phase II. Mr. Grenard stated that contractors recently finished work on the LED light tubes which was the last item before completion. This establishes February 5, 2019 as the beginning of the warranty period. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Works Permission to Advertise-Vinton Subdivision Water Main Improvements Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the Vinton Subdivision Water Main Improvements. The publications are set to run on March 1 and March 8, 2019 with the bid opening on March 26, 2019. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Permission to Advertise-Penguin Exhibit Columbian Park Zoo Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Penguin Exhibit at Columbian Park Zoo. The publications are set to run on March 1 and March 8, 2019 with the bid opening on March 26, 2019. Mrs. Laufman stated that construction will begin this spring and end later in the year. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 26, 2019 Page 3 CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $2,477,360.51. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Women in Action Lafayette President Henriott stated that this item was removed from the agenda by the petitioner. Special Event Request-Paige Wedding Ceremony President Henriott presented to the Board and recommended approval of a Special Event Request for the Paige Wedding Ceremony to be held on March 23, 2019 from 8:00am-10:00pm at the Big 4 Depot- Community Room. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab permit for Daniel Tierney. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. ANNOUNCEMENTS Mayor Roswarski made comments regarding the upcoming projects that the Board approved today. President Henriott announced that Bob Foley, Assistant Engineer, will be retiring from the City Engineer’s Office this week. Both Mr. Childress and President Henriott thanked Mr. Foley for his service and professionalism. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375