Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 30, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 30, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the April 23, 2019 regular meeting. Mr. Childress seconded. Passed. Mrs. Murray welcome Kayla Brady to the meeting. Ms. Brady is a junior at Central Catholic High School who is job shadowing today in City Hall. BIDS UNDER ADVISEMENT Loeb Baseball Stadium Mrs. Murray stated that this item will remain under advisement. RFQ-Guaranteed Savings Contract Providers Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Engineering Contract with Butler, Fairman & Seufert-Concord Road Trail Lighting Design Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract with Butler, Fairman & Seufert for the Concord Road Trail Lighting Design. The project is funded 80% federally in the amount of $92,400.00 and 20% locally in the amount of $23,100.00 for a project total amount of $115,500.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. Contract-Iroquois Trail and Pueblo Street Ramp Project Mr. Grenard presented to the Board and recommended approval of a Contract for the Iroquois Trail & Pueblo Street Ramp Project with Dixon Construction in the amount of $37,248.00. The other quotes for this project include Wise Choice Concrete with a quote of $39,936.00 and Heartland Excavating with a quote of $42,320.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 30, 2019 Page 2 Notice to Proceed-Iroquois and Pueblo Street Ramp Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Iroquois Trail & Pueblo Street Ramp Project. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract-Beck Lane & Brady Lane Pavement Markings Mr. Grenard presented to the Board and recommended approval of a Contract for Beck Lane & Brady Lane Pavement Markings with Roadsafe Traffic Systems in the amount of $17,937.44. The other quotes for this project include GridLock Traffic Systems in the amount of $55,000.00 and Indiana Sign & Barricade in the amount of $28,046.36. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Beck Lane & Brady Lane Pavement Markings Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Beck Lane & Brady Lane Pavement Markings. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Utility Service Agreement-Tippecanoe County Public Library (South Branch) Mr. Grenard presented to the Board and recommended approval of a Utility Service Agreement for the Tippecanoe County Public Library South Branch. Mr. Grenard stated that this agreement is for 5 of the 10 acres and includes water, stormwater and wastewater. A check has been submitted by Tippecanoe County Library in the amount of $48,360.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-1312 Union Street John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1312 Union Street. Mr. Collier stated that the property is within the Park St. Mary National Historic District and has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that the demolition of the structures would adversely affect the historic character of the historic district. Mr. Keiser recommended upholding the 60-day waiting period. Mark Gick, Building Commissioner, stated that there poses a public safety issue with the structures due to a fire and recommended waiving the 60-day waiting period. Mrs. Moulton moved to waive the 60-day waiting period. Mr. Childress seconded. Passed. Lafayette Housing Authority Release of Mortgage-610 N. 30th Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 610 N. 30th Street Lafayette, Indiana. Mrs. Oakley stated that this ended the 10 year occupancy period. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 30, 2019 Page 3 Purchasing Declaration of Worthless Property-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department. The worthless property includes an Ipad 64 GB Serial No: DLXGF8GEDFJ0. This item will be recycled. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Fire Department (Truck) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department. The surplus property includes a 1996 Simon Duplex Quint QS-75 Truck VIN#1S91F71J2V1020054 City ID#FD-4. Mr. Payne stated that this item will be sold through Brindley Mountain Fire Truck Brokers when the replacement vehicle is put in service. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Fire Department (Equipment) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department. The surplus property includes a list of items and equipment that will be sold through Govdeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Worthless Property-Clerk’s Office Mr. Payne presented to the Board and recommended approval of a Declaration of Worthless Property for the Clerk’s Office. The worthless property includes a HP LaserJet 4100DTN Printer Model# C8052A Serial Number#UBSGC04943. Mr. Payne stated that this item will be recycled. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,504,515.42. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANOUS Special Event Request-National Day of Prayer Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the National Day of Prayer to be held on May 2, 2019 from 10:30am-1:30pm at Riehle Plaza. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Star City Blues & Jazz Festival Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Star City Blues & Jazz Festival to be held on July 27, 2019 from 5:00pm-12:00midnight in Downtown Lafayette. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 30, 2019 Page 4 Special Event Request-Yoga on the Bridge Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Yoga on the Bridge to be held on various dates once a month from May-October 2019. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Banner Request-Taste of Tippecanoe Mrs. Murray presented to the Board and recommended approval of a Banner Request for the Taste of Tippecanoe. The banner will be hung on Columbia Street from May 8-June 17, 2019. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Parking Request-Lafayette Theater Mrs. Murray presented to the Board and recommended approval of a Parking Request for the Lafayette Theater. The request is to close off parking from Main Street to Ferry Street on 6th Street from 7:00am- 3:00am to accommodate a tour bus with trailer and two (2) vans with trailers. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375