Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 27, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 27, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 20, 2019 regular meeting. Mrs. Murray seconded. Passed. QUOTE OPENING Murdock Park Reservoir Booster Station This being the time set to open quotes for the Murdock Park Reservoir Booster Station and the following quote were received and opened: Bowen Engineering Indianapolis, Indiana Quote: $10,523,766.00 Mr. Shriner moved to take the quote under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Retainage Escrow Agreement with J.R. Kelly (Loeb Stadium) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Retainage Escrow Agreement with J.R. Kelly. Mr. Grenard stated that the purpose is for depositing and holding their retainage during the construction of Loeb Stadium. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Addendum #1-Retainage Escrow Agreement with J.R. Kelly (Loeb Stadium) Mr. Grenard presented to the Board and recommended approval of Addendum #1 for the Retainage Escrow Agreement with J.R. Kelly. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 27, 2019 Page 2 Master Services Agreement with Accompany, LLC (Loeb Stadium) Mr. Grenard presented to the Board and recommended approval of a Master Services Agreement with Accompany, LLC. This agreement is for 5 years for owner’s rep services and will allow the City to issue task orders for assignments without requiring a new agreement each time. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Task Order #1-Master Services Agreement with Accompany, LLC (Loeb Stadium) Mr. Grenard presented to the Board and recommended approval of Task Order #1 for the Master Services Agreement with Accompany, LLC in the hourly amount not-to-exceed $25,000.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Worthless Property-Water Works Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Water Works that includes a 2006 Monochloramine Analyzer Serial # 060800000540 and 2006 Monochloramine Analyzer Serial # 060800000524. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew Amendment #2-Drainage Improvements for S. 30th Street Mr. Grenard presented to the Board and recommended approval of an Amendment #2 for the Drainage Improvements for S. 30th Street with Shrewsberry & Associates. The amendment includes additional design scope, bidding and construction administration services for the project. The amendment is not-to-exceed $22,000.00 which brings the revised contract amount to $264,050.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Water Works Change Order #1-Vinton Street Water Main Improvements Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of Change Order #1 for the Vinton Street Water Main Improvements with TSW Utility Solutions. The change order extends the time of substantial completion to October 15, 2019 and the final completion to October 31, 2019. The change order is a decrease in the amount of $364.00 which brings the revised contract amount to $1,084,552.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $4,120,501.65. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety August 27, 2019 Page 3 MISCELLANEOUS Special Event Request-Sidewalk Chalk Festival President Henriott presented to the Board and recommended approval of a Special Event Request for the Sidewalk Chalk Festival to be held on September 12-15, 2019 from 12:00noon-5:00pm on North Street between 7th and 8th Streets. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-YWCA Light Up Riehle Plaza President Henriott presented to the Board and recommended approval of a Special Event Request for the YWCA Light Up Riehle Plaza to be held on October 1, 2019 from 5:00pm-7:00pm at Riehle Plaza. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Over the Edge Lafayette President Henriott presented to the Board and recommended approval of a Special Event Request for Over the Edge Lafayette to be held on October 5, 2019 from 8:00am-5:00pm located at Holiday Inn on S. 5th Street. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Taxi Cab Permits Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab Permit for Scott Stamper. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375