Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 3, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 3, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 27, 2019 regular meeting. Mrs. Murray seconded. Passed. BID OPENING 2019 Pavement Markings This being the time set to open bids for the 2019 Pavement Markings and the following bids were received and opened: Roadsafe Traffic Systems, Inc. Lafayette, Indiana Base Bid: $95,070.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-2019 Dover Estates Patching and Curb Repair Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the 2019 Dover Estates Patching and Curb Repair Project. The publications are set to run on September 6 & 13, 2019 with the bid opening on September 24, 2019. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Amendment #1-Pavement Rating Project with StreetScan Mr. Grenard presented to the Board and recommended approval of Amendment #1 for the Pavement Rating Project with StreetScan in the amount of $10,535.00 which brings the revised contract amount to $131,285.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety September 3, 2019 Page 2 Economic Development Historic Demolition Permit-1626 Main Street John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1626 Main Street. Mr. Collier stated that the property is listed on the Lafayette Preservation Notebook. The demolition request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, he determined that the demolition would be a loss of an historic resource of the City. Mr. Keiser recommended that the 60-day waiting period be upheld. Dan Vierk, Owner, stated that the building is in bad shape and needs to be demolished. Mark Gick, Building Commissioner, stated that there is a concern with the street, utility poles and trees being torn up during the demolition of the adjacent building. Therefore demolishing 1626 Main Street would allow for a staging area for the remainder of the building demolition on Main Street. Mrs. Moulton moved to waive the 60-day waiting period. Mr. Childress seconded. Passed. Water Works Recommendation for Award-Water Works System Improvements Project (Murdock Park Reservoir) Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Water Works System Improvement Project (Murdock Park Reservoir) with Bowen Engineering in the amount of $10,523,766.00. This project includes the construction of Murdock Park Booster Station and improvements to the Columbian Park Booster Station. Mr. Smith explained to the Board the pumping of the existing water supply and what this construction would do to benefit the City. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract- Water Works System Improvements Project (Murdock Park Reservoir) Mr. Smith presented to the Board and recommended approval of the Contract for the Water Works System Improvement Project (Murdock Park Reservoir) with Bowen Engineering for the Murdock Park Reservoir and Booster Station in the amount of $10,523,766.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Water Works System Improvements Project (Murdock Park Reservoir) Mr. Smith presented to the Board and recommended approval of the Notice to Proceed for the Water Works System Improvement Project (Murdock Park Reservoir). The notice to proceed is effective today. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Amendment #2- Water Works System Improvements Project Mr. Smith presented to the Board and recommended approval of Amendment #2 for the Water Works System Improvements Project with Wessler Engineering in the amount of $865,000.00 which brings the total amended fee for Amendments 1 & 2 to a not to exceed amount of $1,958,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety September 3, 2019 Page 3 Lafayette Renew Amendment #1-11th and Main Street Drainage Improvements Project Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for the 11th and Main Street Drainage Improvements Project with VS Engineering in the amount not-to-exceed $15,000.00 which brings the revised contract amount to $59,000.00. The amendment includes additional coordination to support services, additional project management and utility coordination. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Parks Department Contract with Fisher Engineering for Columbian Park Carousel Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Contract with Fisher Engineering for the Columbian Park Carousel in the amount of $3,500.00. Mrs. Laufman stated that the contract will include a topographic and utility survey for the proposed carousel area including surface features and all utility formation in the area. The project is set to start today with the substantial completion date of October 3, 2019. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,946,500.74. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board for approving the Murdock Park and Columbian Park Booster Station upgrades. Mayor Roswarski explained to the Board the extensive long term water plan for the City. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375