Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 24, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 24, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the September 17, 2019 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2019 Dover Estates Patching and Curb Repair Project This being the time set to open bids for the 2019 Dover Estates Patching and Curb Repair Project and the following bids were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $280,580.00 Milestone Contractors Lafayette, Indiana Base Bid: $267,690.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $325,574.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. QUOTE OPENING Sidewalk and Paver Repair Project This being the time set to open quotes for the Sidewalk and Paver Repair Project and the following quotes were received and opened: Curbmasters, Inc. Lafayette, Indiana Quote: $73,730.25 Board of Public Works and Safety September 24, 2019 Page 2 Mrs. Moulton moved to take the quotes under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Structure Demolition 2107 Charles Street Mark Gick, Building Commissioner, presented to the Board and recommended approval of a Permission to Advertise the Structure Demolition for 2107 Charles Street. The advertisement is set to be published on September 27 and October 4, 2019 with a bid opening date of October 15, 2019. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Twyckenham Boulevard Reconstruction (Between Poland Hill & S. 9th Street) – Construction Inspection Contract Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of the Twyckenham Boulevard Reconstruction Construction Inspection Contract with Butler, Fairman & Seufert. Construction is expected to start in the Spring of 2020 with completion in Fall 2020. The contract includes construction inspection and project documentation. The contract is hourly not-to-exceed $394,000.00. The City of Lafayette is responsible for 20% of the funding which is $78,800.00 with Federal funding of 80% which is $315,200.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. Purchasing Declaration of Surplus Property-Fleet Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fleet Department that includes a Powertec Leverage Machine Model #WB-Ms and a Weider Corp. Adjustable Select-a-weight. The equipment will be listed for sale on GovDeals.Com. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes a list of vehicles that will be sold on GovDeals.com. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew Service Area 21 Water & Sewer Extension Project-Construction Observation Contract Brad Talley, Renew Superintendent, presented to the Board and recommended approval of the Service Area 21 Water & Sewer Extension Project-Construction Observation Contract with Christopher B. Burke Engineering in the hourly amount not-to-exceed $427,640.00. The scope of the contract includes Wildcat Creek Wetland Delineation, Project Initiation, Field Reports and Project Close Out. The project is set to begin in October 2019. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety September 24, 2019 Page 3 Water Works Change Order #3-4th Street Water Main Replacement Project Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of Change Order #3 for the S. 4th Street Water Main Replacement Project with Atlas Excavating. The change order is in the amount of $8,416.91 which brings the revised contract amount to $1,750,981.91. The change order includes additional traffic control signage, removal of extra trees and additional pavement saw cutting along S. 4th Street. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $1,124,458.02. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi cab permit for Damien Leming. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Halloweentown President Henriott presented to the Board and recommended approval of a Special Event Request for Halloweentown to be held on October 26, 2019 from 3:00pm-6:00pm at Riehle Plaza and the Big 4 Depot. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Special Event Request-College of Ag Networking President Henriott presented to the Board and recommended approval of a Special Event Request for the College of Ag Networking to be held on October 4, 2019 from 4:00pm-8:00pm at Riehle Plaza and the Big 4 Depot. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375