Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 12, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 12, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Cindy Murray, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 5, 2019 regular meeting. Mrs. Murray seconded. Passed. BID OPENING 2020 City-Wide Landscaping Maintenance This being the time set to open bids for the 2020 City-Wide Landscaping Maintenance and the following bids were received and opened: U.S. Lawns Lafayette, Indiana Base Bid: $257,511.50 Brightview Landscape Indianapolis, Indiana Base Bid: $249,078.00 Mrs. Moulton moved to take the bids under advisement for further review. Mr. Childress seconded. Passed BIDS UNDER ADVISEMENT Structure Demolition-2107 Charles Street President Henriott stated that this item will remain under advisement. Columbian Park Pond Dredging President Henriott stated that this item will remain under advisement. Board of Public Works and Safety November 12, 2019 Page 2 NEW BUSINESS Engineering Loeb Stadium Bid Package #1 General Trades-Change Order #2 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the Loeb Stadium Bid Package #1 for General Trades with JR Kelly Co., Inc. The change order is in increase in the amount of $2,741.00 which brings the revised contract amount to $10,427,491.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Loeb Stadium Bid Package #7 Mechanical-Change Order #1 Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Loeb Stadium Bid Package #7 for Mechanical with D.A Dodd, LLC. The change order is a deduction in the amount of $7,088.00 which brings the revised contract amount to $1,741,912.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Loeb Stadium Bid Package #8 Electrical-Change Order #2 Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Loeb Stadium Bid Package #8 for Electrical with Huston Electric. The change order is an increase in the amount of $5,014.00 which brings the revised contract amount to $2,015,830.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Water Works Permission to Advertise-Cason Street Water Main Extension Project Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Cason Street Water Main Extension Project. The advertisement is set to be published on November 15 and 22, 2019 with a bid opening on December 17, 2019. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,381,858.13. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. MISCELLANEOUS Special Event Request-2019 Christmas Parade Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the 2019 Christmas Parade that will be held on December 7, 2019 from 12:00noon-8:00pm in Downtown Lafayette. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 12, 2019 Page 3 Banner Request-Indiana Fiddler’s Gathering President Henriott presented to the Board and recommended approval of a Banner Request for the Indiana Fiddler’s Gathering to be hung on Columbia Street from June 15, 2020 through June 29, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENT Angela Andrews, Lafayette Renew, announced to the Board that Vanessa Rainwater has received certification from the National Green Infrastructure Certification Program and is one of only seven recipients in the State of Indiana. The Board congratulated Ms. Rainwater. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375