Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 5, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 5, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton and Cindy Murray. Absent: Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 29, 2019 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Columbian Park Pond Dredging This being the time set to open bids for the Columbian Park Pond Dredging and the following bids were received and opened: Dredgit Environmental Corp. Houston, Texas Base Bid: $552,000.00 Alternate Bid: $94,500.00 Mrs. Murray moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed BIDS UNDER ADVISEMENT Structure Demolition-2107 Charles Street President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Certificate of Completion-Glen Acres Subdivision Sidewalk Replacement Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Certificate of Completion for the Glen Acres Subdivision Sidewalk Replacement Project with Dixon Construction. This certificate will begin the 1-year warranty period. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety November 5, 2019 Page 2 Acceptance for Maintenance-Concord Ridge, Section 2 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Concord Ridge, Section 2 with Fairfield Contractors. Mr. Griffee stated that this section is located on the south side of CR 450 South east of CR 250 East. This phase will add 28 lots with sanitary sewer and water mains. The approved as-built plans have been distributed and the 3-year maintenance bond has been provided. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Economic Development Change Order #2-Sidewalk and Paver Repair Project John Collier, Economic Development, presented to the Board and recommended approval of Change Order #2 for the Sidewalk and Paver Repair Project with Curbmasters. The change order is in the amount of $2,317.56 which brings the revised contract amount to $65,022.81. This change order includes removal and disposal of additional existing concrete sidewalk sections and installation of new concrete as well as removal and resetting of brick pavers. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Resolution 01-2019 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2020 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters Tim Clary, Controller, presented to the Board and recommended approval of Resolution 01-2019 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2020 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mr. Clary stated that participating in the program acts as an insurance policy against the price fluctuations. Mr. Clary explained the process and function of the bond bank. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Water Works Agreement with GRW Engineering, Inc. for Design Upgrades for Canal Road Treatment Facility Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of an Agreement with GRW Engineering, Inc. for design upgrades for Canal Road Treatment Facility. This agreement includes electrical, plumbing, and storage upgrades to better accommodate the existing space at the plant. The design portion is an hourly not-to-exceed $27,500.00 and the IDEM portion is an hourly not-to-exceed in the amount of $5,000.00 for a total not-to-exceed $32,500.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety November 5, 2019 Page 3 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $994,404.67. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Proclamation-Pancreatic Cancer Month Mayor Roswarski read the following Proclamation: Whereas Pancreatic Cancer is a devastating disease. In 2019, an estimated 56,770 Americans will be diagnosed with pancreatic cancer in the U.S., and over 45,750 will die from pancreatic cancer; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Whereas Pancreatic Cancer is the third leading cause of cancer deaths. By 2020 they expect it to move up to the second leading cause of death and; Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the public good, we therefore proclaim November 2019 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Cathy Ferguson thanked the Board and the Mayor of behalf of her family for recognizing this disease. Mrs. Ferguson told the Board the brief history of the Pancreatic Cancer problems in her family. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375