Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 17, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 17, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Cindy Murray, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the December 10, 2019 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Cason Street Water Main Extension This being the time set to open bids for the Cason Street Water Main Extension and the following bids were received and opened: Infrastructure Systems, Inc. Orleans, Indiana Base Bid: $1,677,250.00 Yardberry Landscape Excavating Co. Anderson, Indiana Base Bid: $2,646,840.00 Miller Pipeline Indianapolis, Indiana Base Bid: $1,600,696.00 Atlas Excavating, Inc. West Lafayette, Indiana Base Bid: $1,870,076.00 Cleary Construction, Inc. Tompkinsville, Kentucky Base Bid: $1,826,615.00 Board of Public Works and Safety December 17, 2019 Page 2 Bowen Engineering Corp, Indianapolis, Indiana Base Bid: $1,846,543.00 Deichman Excavating Co. Inc. Logansport, Indiana Base Bid: $2,171,415.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed NEW BUSINESS Engineering Change Order #5-Sagamore Parkway Reconstruction, Phase 3 Dave Griffee, Assistant Public Works Director, presented to the Board and recommended approval of Change Order #5 for Sagamore Parkway Reconstruction Phase 3. The change order is a deduction in the amount of $292,477.42 that includes changes in condition, scope and finalizing the quantities for each of the pay items. The revised contract amount is in the amount of $12,532,947.15. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Loeb Stadium Bid Package #1 General Trades-Change Order #3 Mr. Griffee presented to the Board and recommended approval of Change Order #3 for Loeb Stadium Bid Package #1 for General Trades with JR Kelly. The change order is in the amount of $39,147.00 which brings the revised contract amount to $10,466,638.00. The change order includes changes in condition and scope. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Legal Counsel Resolution 02-2019 A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Easement Rights Dan Teder, Reiling, Teder & Schrier and Representative of Nova Lafayette LLC, presented to the Board and recommended approval of Resolution 02-2019 A Resolution of the Lafayette Board of Works and Safety Accepting Offer to Purchase Easement Rights. Mr. Teder stated that the project is located at 200 S. 4th Street for the Air Right Agreement. Mr. Teder stated that this agreement will enable Nova to build over the alley for a walkway between the two buildings. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Release of Mortgage-2420 Butler Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 2420 Butler Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety December 17, 2019 Page 3 Release of Covenant for Deed Restrictions-2420 Butler Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2420 Butler Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-1619 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1619 N. 16th Street. Mrs. Oakley stated that this has satisfied the period of affordability Mrs. Moulton moved for approval. Mrs. Murray seconded. Mrs. Oakley stated that the agenda reflects the address as 17th Street which needs to be changed to 16th Street for the record. Mr. Shriner moved for approval with the change to 16th Street for Document No. 200909020296. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-1619 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1619 N. 16th Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-1332 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1332 N. 16th Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-1332 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1332 N. 16th Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-1315 N. 28th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1315 N. 28th Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-1315 N. 28th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1315 N. 28th Street. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 17, 2019 Page 4 Release of Mortgage-179 Kinkaid, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 179 Kinkaid. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-179 Kinkaid, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 179 Kinkaid. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-190 Kinkaid, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 190 Kinkaid. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-190 Kinkaid, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 190 Kinkaid. Mrs. Oakley stated that this has satisfied the period of affordability. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Significant Industrial User Permit-ZF Active Safety and Electronics US, LLC Brian Beeler, Renew, presented to the Board and recommended approval of a Significant Industrial User Permit for ZF Active Safety and Electronics US, LLC. Mr. Beeler stated that this is a 4-year renew for the pre-treatment program. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. General Industrial User Permit-Southwire Mr. Beeler presented to the Board and recommended approval of a General Industrial User Permit for Southwire. Mr. Beeler stated that this is a 4-year renew for the pre-treatment program. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Substantial Completion-Williams Street Sewer Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Substantial Completion for the Williams Street Sewer Project with Bowen Engineering. The date of the substantial Completion is hereby established as December 13, 2019. Mr. Talley stated that the project has come under budget and ahead of schedule. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety December 17, 2019 Page 5 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,393,207.17. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Mrs. Moulton abstained. MISCELLANEOUS Proclamation-Homeless Person’s Memorial Day Mrs. Murray read the following proclamation: WHEREAS, December 21, 2019 marks the first day of winter and is the longest night of the year; WHEREAS, the National Coalition for the Homeless and the National Health Care for the Homeless Council have designated December 21, 2019 as National Homeless Persons’ Memorial Day; WHEREAS, thousands die each year without stable housing; WHEREAS, homelessness continues to be a serious challenge for many Tippecanoe County residents who have the right to adequate food, housing, clothing, safety and health care; WHEREAS, housing is a fundamental right and a basic human need; WHEREAS, homelessness raises one’s risk of illness, injury and death; WHEREAS, LTHC Homeless Services is a leader in ending homelessness by connecting individuals and families with resources and housing solutions; WHEREAS, the Homeless Person’s Memorial service will take place on Thursday, December 19 from 4:30 – 6 pm at LTHC Homeless Services inside the Howarth Center to commemorate our neighbors who have passed away in 2019 as a result of homelessness; WHEREAS, by joining together and remembering our neighbors, we can honor their lives by working to provide solutions to end homelessness within this community; NOW, THEREFORE, BE IT RESOLVED BY Cindy Murray, on behalf of Mayor Tony Roswarski, that December 21, 2019 is hereby named National Homeless Persons’ Memorial Day in Lafayette to remember those who have died while experiencing homelessness and to encourage citizens to come together to celebrate their memory and address the factors that lead to homelessness. Jennifer Layton, Lafayette Transitional Housing Center, thanked the Board for the proclamation and brings awareness to this serious problem of homelessness. Time: 9:20 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375