Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 21, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 21, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Amy Moulton, Cindy Murray, Ron Shriner and Norm Childress. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 14, 2020 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Master Services Agreement with American Structurepoint Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Master Services Agreement with American Structurepoint. The agreement is for three (3) years and will expire January 2023. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Task Order #1-Master Services Agreement with American Structurepoint Mr. Grenard presented to the Board and recommended approval of Task Order #1 for the Master Services Agreement with American Structurepoint for Haggerty Point Storm Sewer Extension. The task order is $38,100.00 lump-sum plus $5,000.00 hourly not-to-exceed for construction phase services, for a total of $43,100.00. The task order will establish a stormwater outlet for the upcoming Park East Boulevard extension from Haggerty Lane to SR 38. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Change Order #3-Manufacturer’s Drive Mr. Grenard presented to the Board and recommended approval of Change Order #3 for the Manufacturer’s Drive Project with Milestone Contractors. The change order is a change in scope that includes contractor directed to do additional work at a joint in the sanitary sewer connection to an existing manhole. The cost split is 50%/50% with the contractor. The change order is in the amount of $1,600.00 which brings the revised contract to $1,357,641.31. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Change Order #2-City Hall HVAC Upgrades Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the City Hall HVAC Upgrades with DA Dodd. The change order is for various owner requested changes. The change order is in the Board of Public Works and Safety January 21, 2020 Page 2 amount of $28,468.00 which brings the revised contract amount to $621,048.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Economic Development Amendment #2-Long Center Lease Agreement John Collier, Economic Development, presented to the Board and recommended approval of Amendment #2 for the Long Center Lease Agreement. Mr. Collier stated that there was a minor change for janitorial services that will the Long Center will be taking care of versus the City of Lafayette. This lease is good through March 18, 2027. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. 2020 Lafayette Theater Lease Agreement Mr. Collier presented to the Board and recommended approval of the 2020 Lafayette Theater Lease Agreement from January 8, 2020 through March 18, 2027. Mr. Collier stated that this lease is virtually the same as the Long Center. This lease has a $10 annual rent payment. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Agreement between the Lafayette Housing Consortium and New Chauncey Housing, Inc. CHDO Operating Funds Agreement 2019-2020 Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and New Chauncey Housing, Inc CHDO Operating Funds Agreement 2019- 2020. The agreement is in the amount of $19,426.00 and is for planning and implementing of the housing projects. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $6,451,368.13. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Banner Request-Yoga on the Bridge Mrs. Murray presented to the Board and recommended approval of a Banner Request for Yoga on the Bridge to be hung on Columbia Street from June 2-16, 2020. An updated Certificate of Insurance was provided to the Clerk’s Office. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Revised Special Event Application and User Agreement Mrs. Murray presented to the Board and recommended approval of the Revised Special Event Application and User Agreement. The changes include temporary parking, parking, barricades and language typos. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety January 21, 2020 Page 3 Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375