Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 4, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 4, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Cindy Murray, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 28, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the 2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project. This project will advertise on February 7 & 14, 2020 with a bid opening date on February 25, 2020. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-2019 Dover Estates Patching and Curb Repair Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for 2019 Dover Estates Patching and Curb Repair Project. The change order is in the amount of $16,794.04 which brings the revised contract amount to $284,484.04. The change order includes an addition of curb and gutter to provide a better transition to the surrounding grades and to fix drainage issues. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-Sagamore Parkway Reconstruction Phase 3 Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the Sagamore Parkway Reconstruction Phase 3 Project. The one (1) year warranty period ends January 6, 2021. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 4, 2020 Page 2 Lafayette Renew Professional Services Agreement with Greeley and Hansen-CSO Long Term Control Plan Phase II-C Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Professional Services Agreement with Greely and Hansen for the CSO Long Term Control Plan Phase II-C. The agreement is in the amount not-to-exceed $192,500.00. The agreement will assist in determining the size and scope of the next phase of the City’s LTCP. Mr. Talley answered questions from the Board. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Permission to Advertise-Columbian Park Pond Dredging (Rebid) Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the Columbian Park Pond Dredging (Rebid). This project will advertise on February 7 & 14, 2020 with a bid opening date on February 25, 2020. Mrs. Laufman stated that the dredging is scheduled to be completed by May 2020. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Water Works Contract-Cason Street Water Main Extension Project Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Contract for the Cason Street Water Main Extension Project with Miller Pipeline, LLC. The contract is in the amount of $1,600,696.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Cason Street Water Main Extension Project Mr. Smith presented to the Board and recommended approval of a Notice to Proceed for the Cason Street Water Main Extension Project. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,322,702.95. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Banner Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Banner Request for Hunger Hike to be hung on Columbia Street from September 8-22, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 4, 2020 Page 3 Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375