Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 3, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 3, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Norm Childress, Cindy Murray and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 25, 2020 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Columbian Park Pond Dredging (Rebid) President Henriott stated that this will remain under advisement. Sodium Hypochlorite, Sodium Bisulfite, Ferric Chloride, Hydrochloric Acid and Buffered Muriatic Acid President Henriott stated that this will remain under advisement. NEW BUSINESS Water Works Recommendation for Award- Teal Road Water Main Relocation Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Teal Road Water Main Relocation with Miller Pipeline, LLC in the amount of $189,567.50. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #5-4th Street Water Main Replacement Project Mr. Smith presented to the Board and recommended approval of Change Order #5 for the 4th Street Water Main Replacement Project with Atlas Excavating. The change order is in the amount of $155,795.49 which brings the revised contract amount to $1,906,777.40 and includes additional work that the City of Lafayette requested on Kossuth Street between 4th Street and 5th Street. Mrs. Murray moved of approval. Mrs. Moulton seconded. Passed. Certificate of Substantial Completion-4th Street Water Main Replacement Project Mr. Smith presented to the Board and recommended approval of a Certificate of Substantial Completion for the 4th Street Water Main Replacement. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety March 3, 2020 Page 2 Engineering Recommendation for Award-2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 2019 Curb, Sidewalk, Drive Approach and Ramp Replacement Project with Dixon Construction in the amount of $227,248.25. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract-2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project with Dixon Construction in the amount of $227,248.25. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 2019 CDBG Curb, Sidewalk, Drive Approach and Ramp Replacement Project effective immediately upon approval. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Permission to Advertise-Pearl River Relocation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Pearl River Relocation Project. The publication is set to run on March 6 and 13, 2020 with a bid opening on March 31, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Park Department Permission to Advertise-Columbian Park Carousel Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Columbian Park Carousel and surrounding plaza area. The publication is set to run on March 6 and 13, 2020 with a bid opening on March 31, 2020. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Lafayette Renew that includes two (2) pumps Flygt Model #3127 Serial#0150120 and Flygt Model #3153 Serial #0210169. Mr. Payne stated that these items will be scrapped. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety March 3, 2020 Page 3 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $5,846,220.12. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Wall Retirement Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Wall Retirement Party to be held on May 23, 2020 from 8:00am-10:00pm in the Big 4 Depot Community Room. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Banner Request-Stand Against Racism President Henriott presented to the Board and recommended approval of a Banner Request for Stand Against Racism to be hung on Columbia Street from April 14-28, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375