Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 12, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 12, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Norm Childress. Absent: Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the May 5, 2020 regular meeting. Mr. Childress seconded. Passed. BID OPENING Loeb Stadium-Video Display Board This being the time set to open bids for the Loeb Stadium-Video Display Board and the following bids were received and opened: Daktronics Brookings, South Dakota Base Bid: $596,000.00 Prismview, LLC Logan, Utah Base Bid: $599,672.00 Southpaw Sports & Entertainment Farmers Branch, Texas Base Bid: $533,508.00 Unified Board Operations, LLC (Visua) La Crosse, Wisconsin Base Bid: $519,500.00 Fairplay Corp. Hazelwood. Missouri Base Bid: $512,198.00 Formetco Inc. Duluth, Georgia Base Bid: $597,420.00 Board of Public Works and Safety May 12, 2020 Page 2 Nevco Sports, LLC Greenville, Illinois Base Bid: $648,838.00 Watchfire Signs Danville, Illinois Base Bid: $579,000.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. Haggerty Pointe Storm Sewer Extension This being the time set to open bids for the Haggerty Pointe Storm Sewer Extension Project and the following bids were received and opened: F&K Construction Flora, Indiana Base Bid: $341,372.00 Alternate #1: $14,491.00 (additional) Rieth-Riley Construction Lafayette, Indiana Base Bid: $378,000.00 Alternate #1: $17,230.00 (additional) Midwest Paving Noblesville, Indiana Base Bid: $348,852.25 Alternate #1: $26,174.00 (additional) Atlas Excavating West Lafayette, Indiana Base Bid: $520,413.00 Alternate #1: $36,186.00 (additional) R&W Contracting West Lafayette, Indiana Base Bid: $526,299.00 Alternate #1: $24,040.00 (additional) Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. Traffic Signal Modernization South Street Intersection at 5th & 6th Streets This being the time set to open bids for the Traffic Signal Modernization South Street Intersection at 5th & 6th Streets and the following bids were received and opened: No Bids Received Board of Public Works and Safety May 12, 2020 Page 3 BIDS UNDER ADVISEMENT Memorial Island Phase 3 (Columbian Park) President Henriott stated that this item will remain under advisement. NEW BUSINESS Parks Department Recommendation for Award- Columbian Park Lagoon Dredging Improvements Mayor Roswarski presented to the Board and recommended approval of a Recommendation for Award for the Columbian Park Lagoon Dredging Improvements with Merrell Bros., Inc. in the amount of $456,230.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract- Columbian Park Lagoon Dredging Improvements Mayor Roswarski presented to the Board and recommended approval of a Contract for the Columbian Park Lagoon Dredging Improvements with Merrell Bros., Inc. in the amount of $456,230.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Columbian Park Lagoon Dredging Improvements Mayor Roswarski presented to the Board and recommended approval of a Notice to Proceed for the Columbian Park Lagoon Dredging Improvements. Official work days will being on May 12, 2020 with a date of final completion of all work being September 1, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Recommendation for Award- Columbian Park Carousel Project Mayor Roswarski presented to the Board and recommended approval of a Recommendation for Award for the Columbian Park Carousel Project with Morgan Constructors, LLC in the amount of $1,762,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract- Columbian Park Carousel Project Mayor Roswarski presented to the Board and recommended approval of the Contract for the Columbian Park Carousel Project with Morgan Constructors, LLC in the amount of $1,762,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Columbian Park Carousel Project Mayor Roswarski presented to the Board and recommended approval of a Notice to Proceed for the Columbian Park Carousel Project with work beginning today. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 12, 2020 Page 4 Change Order #1- Columbian Park Carousel Project Mayor Roswarski presented to the Board and recommended approval of Change Order #1 for the Columbian Park Carousel Project with Morgan Constructors. The change order is a deduction in the amount of $4,700.00 which brings the revised contract amount to $1,757,300.00. The change order includes omitting demo and removal of existing fencing and trees along with change the door from one style to another. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Engineering Contract-Greenbrier Subdivision Concrete Repair Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Greenbrier Subdivision Concrete Repair Project with Heartland Excavating in the amount of $43, 515.00. The contract includes replacing 6 new curb ramps, curb spot repair and raising11 storm drain inlets by 2 inches in order to prepare the subdivision for a subsequent asphalt overlay. Mr. Grenard stated that he received 3 quotes that include Heartland Excavating in the amount of $43,515.00, Promiseland Concrete Construction in the amount of $46,683.35, and Reith-Riley Construction in the amount of $69,374.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Greenbrier Subdivision Concrete Repair Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Greenbrier Subdivision Concrete Repair Project. Work can begin immediately with final completion on August 28, 2020. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Addendum #8-Utliity Service Agreement for Concord Road LLC/Stone’s Crossing Subdivision Mr. Grenard presented to the Board and recommended approval of Addendum #8 for the Utility Service Agreement for Concord Road LLC/Stone’s Crossing Subdivision. The current phase is Section 4, Phase 4 which includes 60 single family residential lots. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Contract-Pearl River Sewer Relocation Project Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of a Contract for the Pearl River Sewer Relocation Project with Bowen Engineering in the amount of $3,523,976.00. Mr. Talley stated that the other base bid received was from Atlas Excavating in the amount of $4,376,915.00. Mr. Talley stated that only the base bid from Bowen Engineering will be accepted. Bid Alternates #1-3 will not be accepted. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Pearl River Sewer Relocation Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Pearl River Sewer Relocation Project with work beginning today and a substantial completion date of January 15, 2021. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety May 12, 2020 Page 5 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $4,019,015.23. President Henriott asked if there were any further questions and there were none. Discussion ensued regarding the small business funding that is starting and will continue next week as well. Mayor Roswarski thanked the Economic Development, Controller’s and the Lafayette Housing Authority Departments for their help with all the applications and paperwork. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Proclamation-Bike Month & Bike to Work Day 2020 Mayor Roswarski read the following proclamation: Whereas For more than a century, the bicycle has been an important part of the lives of most Americans; and Whereas Today, millions of Americans engage in bicycling as an environmentally sound form of transportation, an excellent way of gaining and maintaining fitness, and a means of promoting quality family recreation; Whereas The education of both cyclists and motorists as to the rights of cyclists to the public roadways, and the responsibilities thereby assumed, are important to ensure the safety of both cyclists and motorists; and Whereas Bicycle groups throughout our nation, state, and city are promoting greater public awareness of bicycle operation and safety education in an effort to reduce accidents, injuries and fatalities; Whereas Greater Lafayette is a growing, thriving community with transportation and recreation demands; NOW THEREFORE Tracy Brown, representing the Tippecanoe County Commissioners, Mayor Tony Roswarski and Mayor John Dennis, do hereby proclaim the month of May 2020 was GREATER LAFAYETTE INDIANA BIKE MONTH, and the day of September 22, 2020 as GREATER LAFAYETTE INDIANA BIKE TO WORK DAY, and command their observance to all citizens in the Greater Lafayette area. Time: 9:31 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375