Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 19, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 19, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Amy Moulton. Absent: Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 12, 2020 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Loeb Stadium-Video Display Board President Henriott stated that this item will remain under advisement. Haggerty Pointe Storm Sewer Extension President Henriott stated that this item will remain under advisement. NEW BUSINESS Parks Department Recommendation for Award-Memorial Island, Phase 3 Mayor Roswarski presented to the Board and recommended approval of a Recommendation for Award for the Memorial Island, Phase 3 with J.R. Kelly Company in the Base Bid amount of $6,581,000.00 and Alternate #1 in the amount of $369,000.00 for a total award amount of $6,950,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract-Memorial Island, Phase 3 Mayor Roswarski presented to the Board and recommended approval of a Contract for the Memorial Island, Phase 3 with J.R. Kelly in the amount of $6,950,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 19, 2020 Page 2 Notice to Proceed-Memorial Island, Phase 3 Mayor Roswarski presented to the Board and recommended approval of a Notice to Proceed for the Memorial Island, Phase 3 to begin today with a final completion date of June 4, 2021. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Memorial Island, Phase 3 Mayor Roswarski presented to the Board and recommended approval of Change Order #1 for Memorial Island, Phase 3 with J. R. Kelly Company. The change order is a deduction in the amount of $480,666.00 with brings the revised contract amount to $6,469,334.00. The change order is a result of value engineering and identified five (5) items that will be changed as a result of that. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Engineering Contract-Romig Street Retaining Wall Repair Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for Romig Street Retaining Wall Repair Project with Custom Cuts Lawn Care, Inc. in the amount of $5,691.29. Mr. Grenard stated that they received three (3) quotes for the project that include Custom Cuts Lawn Care in the amount of $5,691.29, Heartland Excavating in the amount of $17,290.00 and B.C. Masonry in the amount of $24,166.41. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Romig Street Retaining Wall Repair Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for Romig Street Retaining Wall Repair Project to begin today with a final completion date of July 31, 2020. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Acceptance for Maintenance-Stone’s Crossing Subdivision Section 4, Phase 4 Mr. Grenard presented to the Board and recommended approval of an Acceptance for Maintenance for Stone’s Crossing Subdivision Section 4, Phase 4. The project is located west of CR S 250 E and north of CR E 430 and consists of 60 residential lots. This is the final phase of the Stone’s Crossing Subdivision. Mr. Grenard stated that the 3-year maintenance bond has been submitted and the as-built drawings have been approved. Mr. Grenard stated that the cover letter states that the maintenance bond was submitted by Fairfield Contractors. That is a scrivener’s error and should be corrected to Midwest Paving. Mrs. Moulton moved for approval noting the scrivener’s error in the cover letter. Mrs. Murray seconded. Passed. Economic Development Historic Demolition Permit-702 Owen Street (Garage Only) Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Historic Demolition Permit for 702 Owen Street (Garage Only). The property is within the Highland Park National Historic District and has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer. Mr. Keiser determined that the loss of the garage would be a loss to the national historic district and recommended Board of Public Works and Safety May 19, 2020 Page 3 upholding the 60-day waiting period. Mrs. Murray moved to uphold the 60-day waiting period. Mrs. Moulton seconded. Passed. Permission to Advertise-Traffic Signal Modernization South Street Intersection with 5th & 6th Streets (Re-Bid) Mr. Carson presented to the Board and recommended approval of a Permission to Advertise the Traffic Signal Modernization at South Street Intersection with 5th & 6th Streets (Re-Bid). The publication are set to run on May 22 and May 29, 2020 with a bid opening date of June 9, 2020. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Purchasing Recommendation for Award-2020 Columbian Park Barn Roof Replacement Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Award for the 2020 Columbian Park Barn Roof Replacement. The quotes that were reviewed include Hinshaw Roofing in the amount of $68,155.00 with $5.00 per linear foot of roof deck that needs to be replaced and All Seasons Roofing in the amount of $43,103.00 with $3.75 per linear foot of roof deck that needs replaced. Mr. Payne recommended that award go to All Seasons Roofing. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract-2020 Columbian Park Barn Roof Replacement Mr. Payne presented to the Board and recommended approval of a Contract for the 2020 Columbian Park Barn Replacement with All Seasons Roofing in the amount of $$43,103.00 with $3.75 per linear foot of roof deck that needs replaced. Mr. Payne stated that All Seasons added a sentence on Page 6 Article 19 Requests for Payment of the contract stating: “All Seasons Roofing will submit an invoice for material and collect payment upon delivery of material”. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Columbian Park Barn Roof Replacement Mr. Payne presented to the Board and recommended approval of a Contract for the 2020 Columbian Park Barn Replacement to being today with a final completion date of June 30, 2020. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $527,778.01. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Art on the Wabash President Henriott presented to the Board and recommended approval of a Banner Request for Art on the Wabash. The banner is to be hung on Columbian Street from August 25-September 8, 2020. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety May 19, 2020 Page 4 Mayor Roswarski and the Board Members discussed how the Caucus and Board meetings will be done starting next week and going forward. Mrs. Moulton announced that this week is National Public Works Week. Mrs. Moulton stated that since 1960 the American Public Works Association celebrates the National Public Works Week, which is during the third week in May. The recognition is intended to energize and educate the public on the importance of public works in our daily lives; the planning, building, managing and operating of daily services. Mrs. Moulton publically thanked the department heads and employees that keep our daily lives moving along. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375