Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 26, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 26, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 19, 2020 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Loeb Stadium-Video Display Board President Henriott stated that this item will remain under advisement. Haggerty Pointe Storm Sewer Extension President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-Utility Emergency Response Program for 2020-2021 Jeromy Grenard, presented to the Board and recommended approval of a Permission to Advertise the Utility Emergency Response Program for 2020-2021. Mr. Grenard gave the Board a brief description of the program. The publications are set to run on May 29 & June 5, 2020 with a bid opening date of June 16, 2020. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Parks Department Amendment #1-Memorial Island Phase 2 Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Amendment #1 for the Memorial Island Phase 2 with Context Design. The amendment includes additional construction design services to relocate an existing power panel and coordinate rerouting with Duke Energy. The amendment is in the amount of $4,500.00 which brings the revised contract amount to $134,600.00. Mrs. Laufman stated that Phase 2 has been completed and the additional invoice amount was paid during the Phase 2 project timeline. Presdient Board of Public Works and Safety May 26, 2020 Page 2 Henriott noted a scrivener’s error by Duke Energy regarding the description of additional services listed on their request form. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Worthless Property-Water Works Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Water Works that includes a large pile (approximately 40’L x 60’W x 10’H) of red bricks 4” x 4” x 9”. These items will be given away in return for removing them from the Plant property. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Works Task Order #8-Engineering Services with Wessler Engineering Ron Hurst, Interim Water Works Superintendent, presented to the Board and recommended approval of Task Order #8 for Engineering Services with Wessler Engineering. This task order is for preparing the Risk and Resilience Assessment and must be completed by December 31, 2020 and the ERP must be completed by June 30, 2021. The task order is in the amount not-to-exceed $8,000.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Task Order #9-Engineering Services with Wessler Engineering Mr. Hurst presented to the Board and recommended approval of Task Order #9 for Engineering Services with Wessler Engineering. This task order is for level 1 Validation of the City’s water loss audit for 2019 in accordance with guidelines published by the Water Research Foundation for submittal to the Indiana Finance Authority for the Owner. The task order is in the amount not-to-exceed $4,000.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $4,856,213.69. Mr. Childress asked a question on Page 18 regarding the Bowen Engineering payment for Wastewater Treatment Capacity Increase Project and the status of the project. Mr. Clary stated that the contract is 18% complete at this time. President Henriott asked a question on Page 13 regarding the Duke Energy lighting installation payments. Mr. Clary stated that Duke Energy installs lights in areas around the City that need them and them Duke Energy bills the City of Lafayette for the installation, maintenance and usage. President Henriott asked a question on Page 14 regarding the police rifles. Chief Patrick Flannelly stated that the department goal is to arm each officer with an updated rifle and this invoice is for a grouping of those rifles. President Henriott asked a question on Page 15 regarding the Frontier-Mitel phone payment. Mr. Clary stated that the City uses Mitel phones and Frontier is the landline provider. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 26, 2020 Page 3 MISCELLANEOUS Special Event Request-Walk to End Alzheimer’s President Henriott presented to the Board and recommended approval of a Special Event Request for the Walk to End Alzheimer’s to be held on September 26, 2020 from 5:00am-2:00pm at Riehle Plaza, John T. Myers Bridges and surrounding City streets. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375