Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 23, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 23, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 16, 2020 regular meeting. Mrs. Murray seconded. Passed. BID OPENING 18th and Central Drainage Improvement Project This being the time set to open bids for the 18th and Central Drainage Improvements Project and the following bids were received and opened: Milestone Contractors, LP Lafayette, Indiana Base Bid: $90,690.00 Atlas Excavating, Inc. West Lafayette, Indiana Base Bid: $168,910.00 Midwest Paving Noblesville, Indiana Base Bid: $107,466.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Utility Emergency Response Program for 2020-2021 President Henriott stated that this item will remain under advisement. Board of Public Works and Safety June 23, 2020 Page 2 NEW BUSINESS Parks Department Recommendation for Award- Loeb Stadium-Video Display Board Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Loeb Stadium Video Display Board. The apparent low bidder is Fair-Play Corporation with a bid in the amount of $512,198.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract- Loeb Stadium-Video Display Board Mrs. Laufman presented to the Board and recommended approval of a Contract for the Loeb Stadium Display Board with Fair-Play Corporation in the amount of $512,198.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Loeb Stadium-Video Display Board Mrs. Laufman presented to the Board and recommended approval of a Notice to Proceed for the Loeb Stadium Video Display Board. The work on the project is set to begin of June 23, 2020 with final completion by December 21, 2020. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #1- Loeb Stadium-Video Display Board Mrs. Laufman presented to the Board and recommended approval of Change Order #1 for the Loeb Stadium Video Display Board with Fair-Play Corporation. The change order includes an upgrade from a 16mm pixel resolution screen to a 10mm pixel resolution screen. The total change order is an addition in the amount of $66,549.00 which brings the revised contract amount to $578,747.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Contract-Alt & Witzig for Engineering Testing and Inspection Services Mrs. Laufman presented to the Board and recommended approval of a Contract with Alt & Witzig Engineering for engineering testing and inspection services for the Carousel Project. The contract is in the amount of $6,317.25 and includes performing various quality control inspections and tests during the construction process. Mrs. Laufman stated that the scope includes, but not limited to, concrete foundations, concrete slabs, backfill compaction, floor flatness, structural steel inspection, masonry, and hardscape concrete. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Contract Extension with Merrell Brothers Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract Extension with Merrell Brothers. Mr. Talley stated this is a 48 month extension for liquid land application for bio solids. This contract is a mutually agreed upon extension with the current hauling and Board of Public Works and Safety June 23, 2020 Page 3 application rate of $30.32 per 1000 gallons along with a fuel surcharge of $0.007 per gallon. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Change Order #1-Service Area 21 Water and Sewer Extension Project Mr. Talley presented to the Board and recommended approval of a Change Order #1 for Service Area 21 Water and Sewer Extension Project with Atlas Excavating. The change order is in the amount of $341,027.20 which brings the revised contract amount to $4,644,970.20. The change order includes seven (7) work directive changes that have been agreed to by field staff. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Amendment #1-Contract with Greeley and Hansen for Combined Sewer Overflow Term Control Plan Phase II-C Mr. Talley presented to the Board and recommended approval of Amendment #1 for Contract with Greeley and Hansen for the Combined Sewer Overflow Term Control Plan Phase II-C. The amendment includes general design phase, long term control plan updates, preliminary design, basis of design report, final design; and asset management phase II. The amendment is in the not-to-exceed amount of $1,215,640.00 which brings the revised contract amount to $1,408,140.00. Mr. Talley also presented a Midway Progress Report. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Water Works Change Order #1-Teal Road Water Main Relocation Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Teal Road Water Main Relocation Project with Miller Pipeline, LLC. The change order is in the amount of $1,590.00 which brings the revised contract amount to $191,157.50. The change order includes extra cost for encountering an underground electrical line and 2” PVC drain. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Change Order #2-Teal Road Water Main Relocation Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Teal Road Water Main Relocation Project with Miller Pipeline, LLC. The change order is in the amount of $28,554.00 which brings the revised contract amount to $219,711.50. The change order includes installing 100ft of water main at 9ft. depth rather that 5ft. depth, additional mobilization fee due to schedule conflicts; and final quantity adjustments. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Certificate of Substantial Completion-Teal Road Water Main Relocation Mr. Grenard presented to the Board and recommended approval of a Certificate of Substantial Completion of the Teal Road Water Main Relocation Project dated for May 29, 2020. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 23, 2020 Page 4 Engineering Change Order #3 (Contractor CO#3 & CO#4)-Wabash River Promenade Mr. Grenard requested this item be withdrawn from the agenda. President Henriott stated he would withdraw the item from the agenda. Change Order #2-Twyckenham Boulevard Construction Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Twyckenham Boulevard Construction. The change order is in the amount of $4,566.44 which brings the revised contract amount to $3,493,385.42. The change order includes relocating 6” water service to Soller-Baker. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Lafayette Fire Department that includes a 2002 Pierce Contender Fire Engine VIN# 2NKMHZ8X53M386436 City ID# FD8. The vehicle is being replaced and will then be listed for sale through Brindley Mountain Fire Truck Brokers. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,673,784.48. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:45 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375