Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 16, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 16, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 9, 2020 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Utility Emergency Response Program for 2020-2021 This being the time set to open bids for the Utility Emergency Response Program for 2020-2021 and the following bids were received and opened: Milestone Contractors Lafayette, Indiana Atlas Excavating West Lafayette, Indiana Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Loeb Stadium-Video Display Board President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Contract-Haggerty Pointe Storm Sewer Extension Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for Haggerty Pointe Storm Sewer Extension Project with F&K Construction for the Base Bid only in the amount of $341,372.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 16, 2020 Page 2 Notice to Proceed-Haggerty Pointe Storm Sewer Extension Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for Haggerty Pointe Storm Sewer Extension Project to begin on June 22, 2020. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract with EMCS-Bonlou Drive Traffic Signal Project Mr. Grenard presented to the Board and recommended approval of a Contract with EMCS for the Bonlou Drive Traffic Signal Project. This project will design a traffic signal that will serve the new YMCA and other nearby businesses. The contract for engineering services is in the amount of $41,480.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Economic Development 2020 Permanent Supportive Housing Rental Assistance Contract Adam Murphy, Economic Development, presented to the Board and recommended approval of a Permanent Supportive Housing Rental Assistance Contract with the Indiana Housing and Community Development Authority. Mr. Murphy stated that the contract will provide continuance of rental assistance for 28 persons who are certified as chronically homeless with a co-existing disability, such as mental illness, substance abuse and/or HIV/AIDS. The contract sets aside $237,552.00 in rental assistance for the next year with additional administrative funding of $7,847.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Purchasing Vehicle Trade-In Authorization-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Vehicle Trade-In Authorization for the Police Department. The 2018 Ford Explorer INT VIN# 1FM5K8AR0JGC42934 CITY# 18- 21 will be transferred to the insurance company as part of the settlement in a total loss crash. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes Panasonic Toughbook Model# CF-30FTSAZAM Serial Number# AB0123456789 8AKSA05970. This item is no longer needed and will be listed on GovDeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Parks Department Change Order #1-Penguin Exhibit Columbian Park Zoo Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #1 for the Penguin Exhibit at Columbian Park Zoo with Mattcon General Contractors. The change order includes several additions and deductions to the project with an overall addition in the amount of $7,360.10 which brings the revised contract amount to $2,706,360.10. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety June 16, 2020 Page 3 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $2,463,699.15. President Henriott asked a question on Page 15 regarding the Kirby Risk invoice for Rockwell Automation Support Agreement. Mr. Clary stated that he would get clarification on that and get back with him. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Mrs. Moulton abstained. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375