Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 7, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 7, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 30, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Utility Emergency Response Program for 2020-2021 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for Utility Emergency Response Program 2020-2021 with Milestone Contractors and Atlas Excavating. These bids establish the rates of future emergency work during the period of July 1, 2020 to June 30, 2021. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Recommendation for Award-18th and Central Drainage Improvement Project Brad Talley Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the 18th and Central Drainage Improvements Project with Milestone Contractors in the amount of $90,690.00. The other bids that were received were from Midwest Paving in the amount of $107,466.00 and Atlas Excavating in the amount of $168,910.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract-18th and Central Drainage Improvement Project Mr. Talley presented to the Board and recommended approval of a Contract for the 18th and Central Drainage Improvement Project Milestone Contractors in the amount of $90,690.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-18th and Central Drainage Improvement Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the 18th and Central Drainage Improvements Project subject to their signature on the document. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety July 7, 2020 Page 2 Human Resources AIM Medical Trust Ballot-Election of Trustee Kim Meyer, Human Resources Director, presented to the Board and recommended approval of the AIM Medical Trust Ballot for Election of Trustee for Joe Thallenmer, City of Warsaw Mayor. Mrs. Meyer requested that the President of the Board or his designee be directed to complete and submit the 2020 AIM Medical Trust Trustee ballot. President Henriott abstained from the vote but named Cindy Murray as his designee for this ballot. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Release of Mortgage-238 Lincoln, West Lafayette Tim Clary, Controller, presented to the Board and recommended approval of a Release of Mortgage for 238 Lincoln, West Lafayette. The mortgage balance has been paid and the release will clear the title. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mr. Clary presented for Board approval, Claims in the amount of $5,280,651.97. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed MISCELLANEOUS Appeal of Denial of Solicitor Permit Application-Gwilliam President Henriott stated that this is an Appeal of Denial of Solicitor Permit Application for Ben Gwilliam. President Henriott stated that Mr. Gwilliam is not present for the appeal. President Henriott read aloud the appeal letter to the Board. Mrs. Chosnek gave the Board a brief description of the ordinance allowing door-to-door sales, the permitting process, and the approval process. Mrs. Chosnek stated that the City has received information that not only Mr. Gwilliam was soliciting prior to obtaining the permit and the Police Department recommended denial of the application based on information they received along with police calls. Rebecca Conner, Controller’s Office, stated that she handles the permits for the Solicitor’s and Transient Merchants. Mr. Gwilliam was applying for the Solicitor Permit. Mrs. Conner stated that Mr. Gwilliam arrived at the Controller’s Office on June 29, 2020 inquiring as to whether the permit had been issued and ready. Mrs. Conner stated that the permit was not ready and told Mr. Gwilliam that the process had not been completed in the Police Department and the permit was still in the background check process. Mrs. Conner stated that she told Mr. Gwilliam that she would contact him once the permit was ready. President Henriott confirmed with Mrs. Conner that Mr. Gwilliam left the Controller’s Office that day with the understanding that the permit was not ready/valid at that time. President Henriott stated that Mr. Gwilliam was not allowed to solicit without a permit but did so anyways which violated the ordinance, the Police Department recommended not allowing Mr. Gwilliam the permit, and the City has received complaints regarding Mr. Gwillam out soliciting. Mrs. Murray moved to uphold the denial of the Solicitor Permit Application for Mr. Gwilliam. Mrs. Moulton seconded. Appeal denied. Board of Public Works and Safety July 7, 2020 Page 3 Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375