Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 28, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 28, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the July 21, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Lafayette Housing Authority Release of Mortgage-2605 Poland Hill Road, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 2605 Poland Hill Road Lafayette Indiana. The terms of the loans have been satisfied. Mr. Childress moved for approval. Release of Covenant for Deed Restrictions-2605 Poland Hill Road, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for Deed Restrictions for 2605 Poland Hill Road Lafayette Indiana. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-2609 Poland Hill Road, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2609 Poland Hill Road Lafayette Indiana. The terms of the loans have been satisfied. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-2609 Poland Hill Road, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for Deed Restrictions for 2609 Poland Hill Road Lafayette Indiana. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-2131 Charles Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2131 Charles Street Lafayette Indiana. The terms of the loans have been satisfied. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety July 28, 2020 Page 2 Release of Covenant for Deed Restrictions-2131 Charles Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for Deed Restrictions for 2131 Charles Street Lafayette Indiana. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-1001 N. 7th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1001 N. 7th Street Lafayette Indiana. The terms of the loans have been satisfied. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-123 E. Oak Street, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 123 E. Oak Street West Lafayette Indiana. The terms of the loans have been satisfied. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-302 E. Stadium, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 302 E. Stadium West Lafayette Indiana. The terms of the loans have been satisfied. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,539,584.91. Mr. Shriner asked a question on Page 8 regarding the Fire House Annual Maintenance. Mr. Clary stated that includes the staff scheduling module and varies other support systems for the web bundle system. Mr. Shriner asked a question on Page 9 regarding the Weekly Cleaning at HQ. Mr. Clary stated that HQ is the Lafayette Fire Headquarters and they contract the cleaning services at that building. Mr. Childress asked a question regarding the Lafayette Police training that is included in the claims and what training is taking place. Mr. Childress asked for an executive summary of training that is being paid for through the Board. Deputy Police Chief Brad Bishop stated that he would put a report together. President Henriott asked a question on Page 9 regarding EAP Services and whether those services are getting used more. Mr. Clary stated that EAP Services invoices are costing more than in the past due to more usage of employees. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Lafayette Fire Chief Richard Doyle stated that the EAP Services has been around for a long time but more so for emergency service agencies in the past few years. Chief Doyle stated that for the last two (2) years Lafayette Fire, West Lafayette Fire, Purdue University Fire, Wabash Township Fire; and Battleground/Tippecanoe Township Fire Departments have been in a mutual aid program. The program includes each department being there for the other departments in their time of need. Chief Doyle gave a brief update on the current program and where the program is headed in the future. Discussion ensued. Board of Public Works and Safety July 28, 2020 Page 3 Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375