Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 4, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 4, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the July 28, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Addendum #22-Utility Service Agreement for Daugherty Commerce Center/A Storage Inn Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Addendum #22 for the Utility Service Agreement for Daugherty Commerce Center/A Storage Inn. This is the development on the northwest corner of Veterans Memorial Parkway and Concord Road. This is for Lot 14 and includes 6.6 acres site. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Lafayette Housing Authority CDBG Conflict of Interest Disclosure Statement-SHARP Michelle Reynolds, Lafayette Housing Authority Director, announced the CDBG Conflict of Interest Disclosure Statement for the SHARP Program. Mrs. Reynolds read the following signed statement into the record: CONFLICT OF INTEREST DISCLOSURE PURSUANT TO 24 CFR § 570.611 Pursuant to the requirements of 24 CFR 570.611, the following conflict of interest is disclosed: 1. The CDBG Senior Home Assistance Repair Program is an owner-occupied rehab program for seniors and persons with disabilities who could not otherwise afford critical or emergency repairs to their homes. In that way, it serves as a crucial tool in assisting clients to maintain their independence. 2. The CDBG Senior Home Assistance Repair Program includes repairs that include roof repairs, heating/air conditioning units, showers, water heaters, replacement of windows and doors, and accessibility modifications, such as high- rise commodes and low-rise tub enclosures. 3. Cindy Murray is the Clerk of the City of Lafayette. Board of Public Works and Safety August 4, 2020 Page 2 4. Cindy Murray’s parents, Jerry and Bette Taylor, qualify for the CDBG Senior Home Assistance Repair Program. The condition of their shower was determined to be in bad condition as it leaks in the bathroom and into the neighboring bedroom closet. 5. The Taylors reside at 3928 Monitor Mill Drive which is within the in the program area. After accessing the condition of the shower, the owner will contribute funds to the rehabilitation cost. 6. The City’s total cost repair to the shower floor and walls is $5,355.00. 7. Cindy Murray did not request 3928 Monitor Mill Drive be assisted through the CDBG Senior Home Assistance Repair Program. The request came from the Taylors, the property owners, and it was reviewed and recommended by the TCCA Senior Hosing Repair Program. 8. 24 CFR 570.611 requires the public disclosure of Cindy Murray conflict of interest. 9. The Lafayette Housing Authority became aware of the conflict March 11th and verbally notified the CPD Field Office on March 18th and is submitting this disclosure and request for exception to HUD. Discussion ensued regarding the normal turnaround time for this program. Purchasing Declaration of Worthless Property-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Lafayette Renew that includes 3 pumps that will be scrapped. The pumps include a pump located at Vinton LS Pump #2, Mason’s Ridge LS Pump #1; and Secondary Sump Pit Pump. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,949,527.29. Mr. Childress asked a question on Page 14 regarding a bulldozer rental for $7,450.00. Mr. Clary stated that the rental was in addition to the contract. Mr. Childress asked a question on Page 13 regarding the Neptune Hardware Software Maintenance invoice as a standard invoice or annual. Mr. Clary stated that this invoice is an annual amount that includes new receivers for water meters etc. Mr. Childress asked a question on Page 13 regarding the CSO Long Term Control Plan with Greely and Hansen and how far along is that project. Mr. Clary stated that it is 16% complete. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375