Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 11, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 11, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Ron Shriner. Absent: Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 4, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Change Order #3 (Final)-Wabash River Promenade (Smock Fansler) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #3 (Final) for Wabash River Promenade with Smock Fansler. This change order includes contract change order #3- #5 which encompasses addition of a center railing for the wide poured-in-place staircase, curb repair & addition of protective stainless steel plate; and contractor directed to remove and replace curb on ramp south of MARQ building. The change order is in the amount of $22,239.00 which brings the revised contract amount to $374,104.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. St. Boniface School-Road Closure Request Mr. Grenard presented to the Board and recommended approval of St. Boniface School Road Closure Request for North Street directly in front of the school for recess from 11:35am-12:05pm everyday school day. This closure will allow the school to separate the 4th Grade and 5th Grade classes for social distancing requirements. The closure would only be on school days beginning August 17, 2020 and end when the State mandated restrictions are lifted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Memorial Island Phase 3 (Columbian Park)-Contract with Alt & Witzig Engineering for Stage, Band Shell and Supporting Building Testing Services Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Memorial Island Phase 3 (Columbian Park) for a Contract with Alt & Witzig Engineering for Stage, Band Shell and Supporting Building Testing Services. The major components of the contract include performing various quality control inspections and tests during the construction process. The scope of this contract includes concrete foundations, concrete walls, backfill compaction, structural inspections; and masonry testing. The contract is in the amount of Board of Public Works and Safety August 11, 2020 Page 2 $12,908.50. Work will begin on August 11, 2020 and will be completed around June 2021. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Memorial Island Phase 3 (Columbian Park)-Contract with Alt & Witzig Engineering for Bridge Foundation and Retaining Wall Mrs. Laufman presented to the Board and recommended approval of Memorial Island Phase 3 (Columbian Park) for a Contract with Alt & Witzig Engineering for Bridge Foundation and Retaining Wall. The major components of this contract include performing various control inspections and tests during the construction process. The scope includes foundations, concrete walls, backfill compaction structural steel inspection, and retaining wall installation observations. The contract is in the amount of $36,592.50 for the base bid and $27,445.00 for the services associated with Alternate #1. The total cost is $64,037.50. Work will begin on August 11, 2020 and will be completed around June 2021. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Release of Mortgage-1104 Cincinnati Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 1104 Cincinnati Street. Mrs. Oakley stated that the loan has been paid off. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-1104 Cincinnati Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1104 Cincinnati Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Mortage-409-411 Park Avenue, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 409-411 Park Avenue. Mrs. Oakley stated that the loan has been paid off. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-409-411 Park Avenue, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 409-411 Park Avenue. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $641,623.45. President Henriott asked a question on Page 7 regarding the NILEA Per Diem. Mr. Clary stated that was for food that was not made available during their training. President Henriott asked a question on Page 8 regarding the Kone Inc. invoice for Deport Elevator Repair. Mr. Clary stated that was for recent vandalism and humidity issues. President Henriott asked a question on Page 8 regarding the invoice paid to Lafayette Housing Authority for Admin Expense. Mr. Clary stated that was for CDBG and HOME admin expenses. Mr. Shriner asked a question on Page 7 regarding the large lot mowing. Mr. Clary stated that lots that are in violation of ordinance and are too big for the City to mow that job gets outsourced. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 11, 2020 Page 3 MISCELLANOUS Special Event Request-Downtown Outdoor Dining Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Special Event Request for the Downtown Outdoor Dining event that will take place from August 21-October 4, 2020 on Main Street. This event allows restaurants and bars on Main Street to allow for more seating capacity by having outdoor sitting option. This closure of Main Street will be from 10th-11th Street, 6th-8th Streets, 5th-6th Street, 2nd-3rd Street; and 5th Street from Main to Columbia. The closure will run from 4pm of Fridays through 9pm on Sunday nights. Steve Bultinck, Friends of Downtown, thanked the Board for their consideration and was happy to see the restaurants and bars being able to utilize the 75% capacity through this event. Mr. Bultinck stated that they are not prompting outdoor cooking, just outdoor seating. Mr. Carson stated that Good Neighbor letters were hand delivered last Friday and he has only received two (2) emails from people asking for clarification of the event. Discussion ensued regarding the logistics of the closure. Mary Buckle, Bistro 501, supported the request and posed several questions to the Board and the event organizers about smoking and the 9pm closure. President Henriott stated that the Board is just giving them guidance, not rules for the event and the only issue would be the capacity requirements. Ken Bootsma, McCord Candies, supported the event and posed several questions to the Board and the event organizers about the picnic table locations and toilets. Greg Emig, Lafayette Brewing Company, supported the event and is excited to be able to offer more capacity by having more outdoor seating. PUBLIC COMMENT Nathan Davis, local resident and business owner, brought to the Board attention the July 26, 2020 Board of Works meeting where the Lafayette Fire Chief spoke about the mutual aid program. Mr. Davis spoke about his concerns with the program and posed specific questions that he wanted answers to. Discussion ensued. President Henriott suggested that Mr. Davis submit his questions and concerns in writing to the Clerk’s Office or Mayor’s Office. Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375